Positions - Creating Positions for Non-UVA Employees

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Distribution

Chief Human Resource Officer

UVA HRMS Position Control Specialist

UVA HRMS Records Specialist

UVA HRMS Records Manager

Related Procedures

Positions PRO7003H (Document under review)

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Date Tracking

IS HRMS
N ® Work Structures ® Position Description
Position

1. If the current effective date is the date you wish to use, click on the [No] button. If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Creating a Position

2. Click on the [New} button.

3. Complete the following fields:

Dates From: Enter a start date early enough to handle any historical information you may want to enter.
End Date: Leave blank.

4. Click in the Name field (at the top of the form) to open the Position Flexfield form.

6. Complete the following fields:

Organization: Use the list of values to select an Organization. You cannot change the organization or job once you have saved your definition.
Work Title: Use the list of values to select a work title. The work title must be unique within the organization in order for the purchasing hierarchy to work properly.
Appointment Type: Leave blank.
Position Number: Leave blank.

7. Click on the [OK] button.

8. Continue completing the Position form.

You cannot change the organization or job once you have saved your definition.

Organization: Use the list of values to select the organization. This will most likely be the same organization entered in the Position flexfield above.
Job: Use the list of values to select "Non-University Employee".
(Hiring Status) Status: Use the list of values to select a status for the position. If the status is Valid or blank, employees can be assigned to the position. If the status is Invalid or any other status, employees cannot be assigned to the position.
Location: This field defaults to the location associated with the selected organization. This location may be changed if necessary.

9. Save your work.

10. Close all forms and return to the Navigator.

Effective: 05/18/05

Revision: 2 wss2d

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