Return to IS Home Page.
 

...      ...  ...

 

 

Hire Post Doctoral Fellow

Distribution

Chief Human Resource Officer

UVA HRMS Specialist

UVA HRMS Faculty/Staff Reviewer

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Hire Post Doctoral Fellow Employee

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. If the current effective date is the date you wish to use, click on the [No] button.  If not, click on the [Yes] button, enter the date you wish to use in the Effective Date field, and click on [OK].

Finding an Existing Person

2. Enter all or part of the person's last name in the Full Name field, using the wildcard character (%) as desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is not found in the database, click on the [Clear] button, then the [New] button.  Enter a new person following the steps in the Entering a New Person section below.

5. If the person is found in the database:

Entering a New Person

IS HRMS
N> People Enter & Maintain
Decision

6. If the current effective date is the date you wish to use, click [No].  If not, click [Yes], enter the date you wish to use in the Effective Date field, and click [OK].

7. When the Find Person window opens click [New].

8  Complete only the following fields:

Personal Tab

9. Enter details for the person as required in the Personal Information alternate region:

Employment Tab

10.    Click on the [Employment] tab.

11.    Enter Employment information for the person a required in the [Employment] region as follows:

Further Name Tab

12.    Click on the Further Name tab.

13.    Complete the following fields:

14.    Save your work.

Entering Address Information

If the address is a foreign home address (outside the United States and Canada), you will complete this form by adding a Home Address record that is Primary containing the address for University Payroll in the format below:

You will use the Address form under the Others... button for the foreign address. University Payroll will ensure that the employee's W-2 is sent to the foreign home address.

Refer to the Address (Foreign) steps under the Entering Other Information section of this document.

You may create as many address records as you need.  Address records may contain Messenger Mail/Office Address, Directory Address, and Home Address (Required).

15.    Click on the [Address] button.

16.    Complete the following fields:

17.    Save your work.

If you wish to create another address record, click the New Record icon  on the toolbar and repeat the steps.

18.    Close the Address window.

Address (Foreign)

19.    Click on [Others...]

20.    Select [Address] from the list of values and click on [OK].

21.    If there is an address displayed, click on the [New Record] icon (green plus sign) on the toolbar to get a new record.

22.    Enter the foreign address by completing the following fields.

University Audit Department requires that University Payroll be listed as the Primary Home Address for persons with a foreign home address who have been paid in the current tax year and will receive a W-2.  Payroll will ensure the employee’s W-2 is sent to the foreign home address entered on this form.

Foreign addresses cannot be viewed on the Address form where you enter United States and Canada  addresses.

23.    Save your work.

24.    Close the Address window.

Phone Information (Optional)

25.    Click on the [Others...] button.

26.    Select [Phones] from the list of values and click on [OK].

27.    Complete the following fields.

28.    To enter additional phone numbers, select the next blank line and complete the fields as indicated above.  Enter as many phone numbers and types as you need.

29.    Save your work.

30.    Close the Phone Numbers form.

Special Info

Emp-Post Doctoral Fellow

32.    Select "Emp-Post Doctoral Fellow" by clicking in the box on the left side. 

33.    Enter the Start Date for the most recent job in the Start Date field. 

34.    Click in the Detail field.

35. Enter the stipend amount.

36. Click the [OK]

37. Save your work.

38. Close the Special Information Window.

Assignment Information

39.    Click on the [Assignment] button.

40.    Use the list of values to enter the Organization number in the Organization field.

41.    Click in the Group field; complete the following fields in the People Group Flexfield form:

42.    Click on the [OK] button.

43.    Complete the remaining fields:

Supervisor

44.   Click on the [Supervisor] tab.

45.    Enter details for the person as required in the Supervisor region. 

Statutory Information

46.    Click on the [Statutory Information] tab.

47.    Click in the long field.  The GREs and Other Data form will open.

48.    Complete the following fields:

49.    Click on the [OK] button.

Additional Assignment Details

50.    Click the Additional Assignment Details flexfield in the bottom right corner.       

51.    Enter Additional Assignment Details information.

52.    Click on the [OK] button.

53.    Close the Additional Assignment Details window.

54.    Click on the [Correction] button to correct the existing information.

55.  Save your work.

56.    Close the Assignment form.

57.    Close all forms and return to the Navigator.

Effective: 04/16/08

Revision: 7 ss 04/16/08