Applicants - Evaluating Applicants

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Distribution

Chief Human Resource Officer

UVA HRMS Staffing Specialist

UVA HRMS Staffing Manager

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

UHR Recruiters will evaluate applicants based on their education and experience in relation to the job codes for which they apply.

Date Tracking

IS HRMS
N ® People Enter & Maintain
Decision

1. Use today's date to determine if the applicant exists in IS. If the current effective date is today's date, click on the [No] button. Otherwise, click on the [Yes] button, enter today's date in the Effective date field, and click on the [OK] button.

Finding an Existing Applicant

2. Enter all or part of the applicant's last name in the Full Name field, using the wildcard character (%) if desired, to restrict your search.

3. Click on the [Find] button.

4. If the person is found in the database, compare the first name, middle name, last name, and social security number on the application with that in the database to ensure that they are the same person.

5. Click the [Others…] button.

6. Select Competence Profile from the list of values and click on the [OK] button.

7. Click in the first blank competence field and complete the following fields:

Competence: Use the list of values to select the first recruitment category as indicated on the Job Category Code Listing form.

Recruitment Categories begin with the prefix “RC”.

Proficiency Level: Use the list of values to enter the proficiency level for the recruitment category.
Status: Will default to “Achieved” when the entry is saved.
Date From: Enter the effective date of the competence.
Date To: Leave blank.

8. Click in the next blank line and repeat the prior step for all recruitment categories selected by the applicant.

9. If necessary, click on the new record icon on the toolbar for additional blank lines to enter recruitment categories.

10. Complete the following fields:

Source of Proficiency Rating: If the applicant is a top-notch candidate for the job code, use the list of values to select “Recruiter Rated Highly Competitive”.
Method: Leave blank.
Date: Leave blank.
Next Review: Leave blank.

11. Save your work.

12. Close the Competence Profile form.

13. Close all forms and return to the Navigator.

Effective: 01/11/05 pm

Revision: 2 04/25/06 pm

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