Creating Labor Schedules

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Distribution

Chief Human Resource Officer

LD Administrator

LD Approver^*

LD Approver/Setups^*

LD Labor Schedule Specialist^*

LD Specialist^*

Related Procedures

Maintaining Labor Schedules

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Find Employee

Labor Distribution
N ® Labor Schedules
Labor Scheduling

1. Click on the Flashlight icon on the toolbar.

2. Enter the last name of the employee in the Full Name field, or the employee number in the Employee No. field, and click on the [Find] button.

Select the employee from the reduced list and click on the [OK] button.

The Labor Scheduling window form is displayed with the associated employee and assignment information.

3. Select the appropriate assignment, by clicking in the box to the left of the Assignment No. field.

4. Click on the [Schedule Lines] button.

This decision box will appear if a schedule does not already exist for this assignment.

5. Click on the [Yes] button. The Schedule Lines window will appear displaying employee information for that assignment.

6. In the Schedule Hierarchy region, select the appropriate hierarchy level for the labor schedule you are creating.

Assignment Level: Click on Assignment Level radio button; or
Element Group: Click on the Element Group radio button and select the Element Group from the list of values; or
Element Type: Click on the Element Type radio button and select the Element Type from the list of values.

If you are entering schedules (only) at the element group or element type level, you should enter a schedule for each element level; one for Regular Pay and one for Premium Pay, unless the Organizational Default Labor Schedule has been identified as the source for one of these element groups. If you do not have an active Organizational Default Labor Schedule, the suspense account will be used for labor costs that are not defined in a schedule.

If you are entering a labor schedule at the assignment level, all labor costs not defined in an element group or element type schedule will be applied to the assignment level schedule.

7. When you have selected the hierarchy level, save your work.

You must save your work to continue.

8. Enter the appropriate PTAEO combination using the list of values for each field. Always leave the GL Account field blank.

Press the Tab key on your keyboard to move to the next field.

9. Enter the Start Date for the Schedule.

The Start Date of the schedule line cannot be before the End Date of the last processed payroll associated with the employee.

10. You may enter the date the schedule will end, but it is not required.

11. Enter the percent of the labor costs associated with the assignment.

Do not enter a % sign. Do not use decimal points unless you are entering fractional percentages. The total should equal 100%.

12. Repeat steps 8-11 if additional lines are required.

13. Click on the Refresh Display button.

14. Review the schedule.

15. Save your work.

Effective: 03/09/11

Revision: 4 wss

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