Modifying an Existing Labor Schedule

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Distribution

Chief Human Resource Officer

LD Administrator

LD Approver

LD Approver/Setups

LD Labor Schedule Specialist

LD Specialist

Related Procedures

Maintaining Labor Schedules

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Find Employee

Labor Distribution
N ® Labor Schedules
Labor Scheduling

1. Click on the Flashlight icon on the toolbar.

2. Enter the last name of the employee in the Full Name field, or the employee number in the Employee No. field, and click on the [Find] button.

Select the employee from the reduced list and click on the [OK] button.

The Labor Scheduling window form is displayed with the associated employee and assignment information.

3. Select the appropriate assignment, by clicking in the box to the left of the Assignment No. field.

4. Click on the [Schedule Lines] button. The Schedule Lines window is displayed.

5. Select the appropriate hierarchy level for the labor schedule you are modifying in the Schedule Hierarchy region.

Modifying a Single Field in a Line

6. To modify a single field, click in the field, highlight the information, and replace with the new information.

All of the fields may be edited if the schedule has not been processed.

If a payroll has processed on the schedule, the only modification that can be made is to either extend the end date or shorten the date to no earlier than the last end date of the last payroll that has been processed.

If the payroll has been processed for the end date entered, no modifications can be made to the schedule.

Modifying a Schedule Line

7. To edit all the fields in a line, select the appropriate schedule line, and delete the information by clicking on the on the toolbar, or selecting Edit, Delete from the menu.

A record cannot be deleted unless no payrolls have run against the schedule.

8. Enter the new information.

9. Click on the [Refresh Display] button at the bottom of the window when all schedule lines have been entered or modified.

10. Save your work.

Effective: 03/09/11

Revision: 4 wss

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