Viewing Employee Labor Schedules

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Distribution

Chief Human Resource Officer

LD Administrator

LD Approver

LD Approver/Setups

LD Labor Schedule Specialist

LD Specialist

LD Viewer

Related Procedures

None

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Find Employee

Labor Distribution
N ® Labor Schedules

1. Click on the Flashlight icon on the toolbar.

2. Enter the last name of the employee in the Full Name field, or the employee number in the Employee No. field, and click on the [Find] button.

Select the employee from the reduced list and click on the [OK] button.

The Labor Scheduling window is displayed with employee and assignment information populated according to the HRMS record(s).

The check mark in the box under Org Def should be ignored. It does not indicate that an organization level default schedule is set up.
The check marks in the Distribution Instructions section of the form indicate whether a schedule has ever been set up at each level of the Employee Schedule Hierarchy. A check mark does not indicate that the schedule is active.

3. If the employee has more than one assignment, click in the field to the left of the assignment record to select the appropriate assignment.

4. Click on the [Schedule Lines] button. The Schedule Lines window is displayed.

The Employee and Assignment information displayed in the form is populated from information contained in the HRMS record.

View the Schedule Hierarchy

The Schedule Lines window opens at the highest level of the Employee Schedule Hierarchy that has been established for the employee. To view other levels of the Schedule Hierarchy, click in the Schedule Hierarchy region and use the down and up arrows on your keyboard.

Assignment Level – Distributes both pay groups (Regular and Premium) as well as all Element Types using the PTAEOs entered.
Element Group – Distributes the pay by the Group(s) selected (Regular and/or Premium) using the PTAEOS entered.
Element – Distributes the pay by Element Type (ie., Overtime Time & Half; Reward and Recog Bonus, etc.)

5. View the schedule lines

Use the scroll bar under the Schedule lines to view all fields in the schedule line

The latest or most future schedule is displayed as the first (top) record, with descending records below.

Schedules dating to 2001 have not been archived. All schedules entered since Go-Live 2001 can be viewed by using the scroll bar at the right side of the schedule line.

6. Close the window

Effective: 08-May-2008 njk