UVA PAY Missing and Rejected Timecard Report

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator

HRMS Payroll Specialist

HRMS Timekeeper

Related Procedures

Time, Leave, and Payroll Processing

Time Management

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Run the Report

Submit Request

UVA HRMS Timekeeper
N ® Submit Process and Report ® Submit Processes and Reports
Submit a New Request

1. Select Single Request and click [OK]

2. The Submit Request window is presented. Click on the ellipsis for the list of values for report names. For the Request Name field, select UVA PAY Missing and Rejected Timecard Report.

3. Click on the [OK] button. The Parameters screen is presented.

4. Enter the required parameters:

Start Date (From) and End Date (To): Enter the pay period start and end dates in the proper IS format (DD-MON-YYYY, i.e., 14-SEP-2009)
Define ‘Missing’: Click the ellipsis. Select ”Not Entered or still in Working or Rejected Status”
Timecard Required: Click the ellipsis. Select “Yes” for deadline day reporting

“Yes” will exclude Exempt employee that are “auto-paid”

MBU Name (Major Budget Unit): Click the ellipsis. Select your MBU number OR leave blank (if you use Organization Number (below)
Organization Number: Enter the Organization number
Assignment Type: Pre-populated with All. (Do not change.)
All will return to you employees who are active for the pay period as well as those employees who terminated during the pay period.

Include Wage? (Y/N) It is our suggestion that you run this report for all non-exempt salaried employees, and run it again for Wage employees. (See combination examples that follow.) If you select Timecard Required: Yes AND Include Wage: Yes you will exclude non-exempt salaried timecards.
Run this report on the deadline day by Organization or MBU Name. Any other day, you can also run this report for a specific Manager, Person (Employee) or Person Number (Employee Number).
Sort Option One, Two, Three and Four: You can set up sort options however you wish.

5. Click on the [OK] button.

6. (Optional) Click on the [Options…] button

Select an Oracle printer

7. Click on the [Submit] button.

The Requests window will open. This window displays all requests made by all Timekeepers.

8. You can click [Refresh Display] until the report is completed, OR From the menu, select [View] [Requests] to view only those requests under your computing id

If your request is not yet complete, you may click on [Refresh], or simply wait for the report to complete

9. Click on the [View Output] button to view the report and print if necessary.

This report may contain multiple pages.

Click the down arrow to view subsequent pages. You will see the employee information as well as the Approval Status of NOT ENTERED, WORKING, or REJECTED or ERROR.

On the deadline day, e-mail or phone employees whose status is: NOT ENTERED, WORKING, OR REJECTED OR ERROR.

10. Close the report window and close the Requests window.

Additional Report Combinations

You have the option to run this report using various combinations of Timecard Required and Include Wages. Examples of various combinations follow:

Below – captures salaried Non-exempt timecards, does not include wage timecards.

below – captures wage primary assignment timecards only. does not include salaried non-exempt timecards.

below – captures non-exempt salaried timecards and primary assignment wage timecards.

captures Wage timecards – non-primary assignments.

Note: The employee must have a timecard for the period (for any of their assignments) in working or rejected status).

captures exempt timecards only.

Effective: June 30, 2011

Revision: 3 NJK

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