UVA Time and Leave Summary Exception Report

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator

HRMS Payroll Specialist

HRMS Timekeeper

Related Procedures

Time, Leave, and Payroll Processing

Time Management

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Run the Report

Submit Request

IS Payroll
N ® Submit Process and Report ® Submit Processes and Reports
Submit a New Request

1. Select Single Request and click on the [OK] button

2. The Submit Request window is presented. Click on the ellipsis for the list of values for report names. For the Request Name field, select UVA Time and Leave Summary Exception Report.

3. Click on the [OK] button. The Parameters screen is presented.

4. Enter the required parameters:

Start Date and End Date: Enter the start and end dates in the proper IS format (DD-MON-YYYY, i.e., 14-SEP-2009) for the pay period
Organization Number: Enter the organization in the Organization Number field

Major Budget Unit: Enter your MBU Number
Payroll: Select Bi-Weekly

5. Click on the [OK] button.

An Oracle printer is not required.

6. Click on the [Submit] button.

The Requests window will open. This window displays all requests made by all Timekeepers.

7. You can click [Refresh Display] OR From the menu, select [View] [Requests]

You are now viewing only your individual requests.
If your request is not yet complete, you may click on [Refresh], or simply wait for the report to complete

8. Click on the [View Output] button to view the report and print if necessary.

Page 1 is a recap of the parameters
Scroll through the remaining pages to view information
If there are no names on Page 2, no follow-up is necessary
If there are employee names on this report, follow-up by reviewing the HRMS Assignment record to determine whether there was a change in the assignment record that accounts for the under hours on this report.
View the employee’s timecard in the Timekeeper Entry form to determine which week in the pay period is “under” the required hours for the week.

9. Close the report window and close the Requests window.

Effective: April 21, 2011

Revision: 2 njk

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