Vacation Rule

...

Vacation Rule

Distribution

Chief Human Resource Officer

HRMS Timekeeper^*

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Vacation Rules can only be set up by the manager. Timekeepers cannot access the system to create a vacation rule for a manager.

Vacation Rules help Managers plan for times when they will be temporarily out of the office. Creating a vacation rule transfers the ownership of the notification to another employee who has the knowledge and authority to approve the employee’s timecard. The Vacation Rule does not change the supervisor (manager) in the HRMS Assignment record.

A Vacation Rule must be applied for all employees supervised by the Manager. The notifications for all employees will be re-routed to the new designee.

It is possible for an employee to be designated to receive notifications for a manager that also includes his/her own timecard approval. In this case, the employee can proceed with the approvals including his/her own approval. However, when an employee is designated to approve his/her own timecard, a printed copy of the timecard should be given to the Manager to review and keep on file for audit purposes.

Create a Vacation Rule

Click on UVA Manager Self-Service to expand the menu
Press the [Full List] button in the Worklist region of the Oracle Applications Home Page

Press the [Vacation Rules] link

Press the [Create Rule] button

Item Type: Select UVA Timecard Approval Workflow

Press the [Next] button
Notification defaults to ALL – Do not change
Press the [Next] button
Enter the Start Date (Use the calendar)
Enter the End Date (Use the calendar) OR leave blank with no end date.
Message: Enter a brief reason for the transfer
Transfer defaults to: All Employees and Users – Do not change
Click on the flashlight icon
Type the last name of the designated approver and select [Go]
Select the employee from the list of values to whom you wish to transfer notifications.
Press the [Select] button

Press the [Apply] button.

Update or Delete a Vacation Rule

Press the [Full List] button in the Worklist region of the Oracle Applications Home Page
Press the [Vacation Rules] link
Select the appropriate icon [Update] or [Delete]

Note: If a vacation rule is future dated, the status is Inactive until the date corresponds to the date as defined in the rule.

Effective: March 7, 2011

Revision: 2 njk

Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.