Return to IS Home Page.
 
...      ...  ...

 

 

Enter Time for Shift Work Designation

Distribution

Chief Human Resource Officer

HRMS Timekeeper*

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Shift work must be entered using [In] and [Out] times.

The SSTL timecard for shifts, uses Start and Stop times, whereas the Timekeeper Entry form the times are shown as In and Out.
In the SSTL timecard, the employee records the time using four digits with a colon, followed by am or pm.  (Ie.  Midnight is entered as 12:00 am, whereas 5pm is 05:00 pm. 
In the Timekeeper Entry form, the time must be translated to the military time format. (ie., 3:45 pm in military time in the Timekeeper Entry form is: 1545 (no colon).)

Shift work that carries over into Monday morning after the payroll deadline will be included in the current pay period.  The carryover will Stop when the employee clocks out on Monday morning. 

Shift authorized employees may enter hours, rather than Start and Stop times for days when leave is taken.  However, Shift authorized employees cannot use a combination of Start/Stop times and Hours in the same day.

If a shift authorized employee works on a holiday or agency closing day, the Start/Stop times must not overlap.  It may be necessary to enter a time for the holiday or agency closing that was not included in the work hours Start/Stop times. 

Shift premium will be calculated by the system according to the hours worked on the shift.

Shift work that begins on Sunday, but carries over into Monday will be paid on the current pay period.  The carryover into Monday morning will Stop when the employee clocks out.

Call Back or Stand By hours must be entered Payroll Elements (Call Back and Stand By hours are not included in the automatic shift premium calculation).