Timekeeper Entry Form Status Codes

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Distribution

Chief Human Resource Officer

HRMS Timekeeper^*

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

When you view information for an employee in the Timekeeper Entry form, you will see the status of the employee’s timecard to the left of the employee name. The Status codes are:

No status - (status field is gray and blank) indicates the timecard not been entered.
Working – Timecard saved and not submitted.
Submitted – Timecard has been entered and submitted to Manager for approval
Approved – Timecard submitted and Manager has approved
Rejected – Manager has rejected the timecard and it has been returned to the employee for correction

When you enter time and leave for the employee in the Timekeeper Entry form and click the yellow diskette to save, you will see that the Status of the employee’s timecard has changed - based on your data entries in the Timekeeper Entry form. You will see a status of either ‘Working” or “Error”.

Error – An Error will occur if there is a problem with the data entry and/or Payroll Elements selected.

Click on the [Messages] button on the Timekeeper Entry form to view the details of the error (Example below)

If the status is Error, you MUST CORRECT the error or the timecard will not process.

Effective: July 14, 2010

Revision: 1 njk

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