Timesheets Reported OTL

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator

HRMS Payroll Specialist

HRMS Timekeeper

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Purpose of the Report

This report captures the day by day time and leave entries in the employee’s SSTL timecard. It captures the entries made in the timecard by the employee, manager or Timekeeper for a specific pay period or combination of consecutive pay periods. Entries that have been changed or added by Central HR are not shown on this report. This report does not necessarily capture the hours paid. (Use the Payroll Reconciliation report to see the hours processed for the pay period.)

Timekeepers are expected to run this report on the Tuesday following the payroll deadline Monday to identify leave types entered by employees that must be documented and faxed to the HR/Central Leave Center.

Login Discoverer.

1. Select PAY_Timesheets Reported OTL

2. Click on the [Open] button.

The message above is asking whether you want to run this report for the “default” sheet that is open, or if you’d like to run this report using another sheet. A snapshot of the sheets included in this report follow are below. (There is also a Subquery sheet (tab) but do not use it.) The report example below is using the By Named Org default sheet.

3. Select [Yes]

4. Enter the required Parameters.

Select Organization(s) to report on: Use the Flashlight to select Org(s)
Enter the from Pay Period End Date: Enter or select the earliest Payroll End Date from the list of values. The end date should correspond to the earliest payroll end date you wish to include in this report
To Pay Period End Date: Enter or select the latest Payroll End Date from the list of you wish to include in this report. The end date should correspond to the latest payroll end date you wish to include in this report

5. Select [OK]

Entries for non-exempt employee (above) NOTE: The employee name is not visible in this report example, but is visible in your report.

Entries for exempt employee (above)

6. From the menu, select [File], [Close]

Effective: July 31, 2010

Revision: 1 njk

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