PAY Payroll Reconciliation Report

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Distribution

Chief Human Resource Officer

HRMS Payroll Administrator

HRMS Payroll Specialist

HRMS Timekeeper

Related Procedures

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Purpose of the Report

The report provides complete details of how gross pay was calculated at the assignment level and how it was charged to PTAEOs. This report contains five (5) sheets. (See below.) The information in the 1^st Sheet, SSTL Payroll and the 3^rd sheet, SSTL Employee reflect the information contained in the employee’s pay slip. The report has flexible selection criteria and is sorted by assignment organization and supervisor.

The first sheet of the report (named SSTL Payroll) shows pay elements for which hours were entered, both hours earned (i.e., Comp Special Earned) as well as hours paid. It also shows pay elements entered by UHR (i.e., Acting Pay or Military Leave). Use this sheet for all SSTL employees.
The second sheet (named Labor Distribution) uses the same selection and sort criteria as the Payroll sheet to show how gross pay was charged to PTAEOs.
The third sheet (named By SSTL Employee) shows the same information as the Payroll sheet for a specific employee.
The fourth sheet (named Old Timecard by Employee) shows the same information as the Payroll sheet for a specific employee, except the information is prior to SSTL go-live.
The fifth sheet (named Old Timecard by Payroll) shows pay elements for which hours were entered, both hours earned (i.e., Comp Special Earned) as well as hours paid. It also shows pay elements entered by UHR (i.e., Acting Pay or Military Leave). Information is prior to SSTL go-live.

Follow Steps 1 – 5 to Logon to Discoverer

1. Select PAY_Payroll Reconciliation Report

2. Click on the [Open] button.

This report contains five sheets. The example below will be using the SSTL Payroll Sheet (default). If you wish to run a different sheet, select [No], click on the sheet and then run the report.

3. Click on the [Yes] button.

4. Enter the required Parameters.

Enter the pay date to for beginning of range to include: Enter the earliest start date for a pay period that you wish to include in the results
Enter the pay date for end of range to include: Enter the latest pay period end date that you wish to include in the results.
SSTL Enter value for Organization Name: Use the flashlight to select your Org
Use other parameters as you choose

5. Click on the [OK] button.

This report shows the name of the employee, and supervisor, org, along with other position information (not shown in this snapshot).

6. From the menu, select [File], [Close]

Effective: July 14, 2010

Revision: 1 njk

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