Inquiry - Use in General Ledger

Scope

This procedure covers the use of the Inquiry menu in General Ledger.

This procedure does not cover the use of the Inquiry menu in any other ISDS modules.

Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

GL Specialist

GL Viewer

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary and that it reflects actual practice.

Activity Preface

This activity is performed whenever General Ledger users want to research the status of GL accounts, journals, budget journals, or average balances online.

The job title GL User refers to the following:

GL Administrator
GL Accounting Manager
GL Accountant
GL Specialist
GL Viewer

GL User

General Ledger
N ® Inquiry ® Account
Find Accounts

If you want to perform an account inquiry, goto task #1.

If you want to perform a journal inquiry, goto task #3.

If you want to perform a budget journal inquiry, goto task #4.

If you want to perform a funds inquiry, goto task #5.

If you want to perform an average balance inquiry, goto task #6.

Account Inquiries

1. Determine the fund accounts in which you want to find information on balances and the detailed journal entries that make up those balances.

Use Chart of Accounts segment values as criteria for identifying the desired account and retrieving its data.
You may use one or more than one segment value criteria to narrow the scope of your search.
Accounts containing relevant data will permit you to drill down into subledger data in Accounts Payable (invoices), Accounts Receivable, Fixed Assets, Grants Management (labor), and Grants Management (usage) for more specific details.

2. Perform the desired Account Inquiry function.

Refer to:

End of activity.

Journal Inquiry

3. Determine which journals you want to review. Execute the Journal Inquiry.

4. Refer to Inquiry – Journals [NAV3014U].

End of activity.

5. Determine which budget journals you want to review. Execute the inquiry for budget journals.

6. Refer to Inquiry – Budget [NAV3015U].

End of activity.

7. Determine which funds you want to review. Execute the inquiry for funds.

8. Refer to Inquiry – Funds [NAV3016U].

End of activity.

9. Determine which average balances you want to review. Execute the inquiry for average balance.

10. Refer to Inquiry – Average [NAV3017U].

End of activity.