Transactions-Creating

...

Transactions-Creating: Flowchart

Scope

This procedure covers creating an invoice transaction.

System References

Transactions-Creating

Transactions-Recurring

Policy

Accounts Receivable will print and mail invoices as required.

Responsibility

The AR Billing Specialist is responsible for:

creating invoice transactions
maintaining customer documentation
forwarding attachments to Accounts Receivable for inclusion with the printed transaction

Distribution

AR Administrator^*

AR Billing Specialist^*

AR Billing Specialist-Remote^*

AR Manager^*

Ownership

The AR Manager is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Activity Preface

This activity is performed on-demand as necessary.

This activity does not apply to:

cash, over-the-counter, or C.O.D. sales

The job title Invoice Creator refers to the following:

AR Administrator
AR Manager
AR Billing Specialist
AR Billing Specialist-Remote

Invoice Creator

1. Begin invoice process.

If you are in Accounts Receivable, goto task #2. Otherwise, goto task #5

2. Receive Invoice Request Form from the requesting department.

3. Verify the invoice information.

Verify that the form contains all of the required information.
Resolve any discrepancies with the AR Manager.
Record any corrections.

If all required information is provided, goto task #5. Otherwise, goto task #4.

4. Reply to requesting department requesting required information.

End of activity.

5. Create the invoice.

Receivables
N ® Transactions ® Transactions
Transactions

Refer to Transactions-Creating.

If documentation must be sent to the customer along with the transaction, goto task #6. Otherwise, goto task #7.

6. Forward any documentation to Accounts Receivable.

Forward a hard copy of the document(s) to Accounts Receivable prior to the Transaction date.

The following information must be included to ensure proper identification of the transaction(s):

Customer Name
Customer Location
Transaction Number
Transaction Date

7. Determine if you need to create recurring transactions.

If you need to create recurring transactions, goto task #8. Otherwise, end of activity.

8. Create recurring transactions.

Receivables
N ® Transactions ® Copy Transactions
Copy Transactions

Refer to Transactions-Recurring.

If documentation must be sent to the customer along with the transaction, goto task #6. Otherwise, end of activity.

End of activity.

Effective: 08/13/04

Revision: 2

Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.