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Transactions-Printing and Mailing

Scope

This procedure covers printing and mailing invoices by Accounts Receivable and authorized departments.

System References

Transactions-Printing

Policy

No policy covers printing and mailing invoices by Accounts Receivable and authorized departments.

Responsibility

The AR Manager is responsible for:

• printing and mailing invoices
• maintaining appropriate audit trails

The AR Printing Specialist is responsible for:

• printing and mailing invoices
• maintaining appropriate audit trails

Distribution

AR Administrator^*

AR Manager^*

AR Printing Specialist^*

Ownership

The AR Manager is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Activity Preface

This activity as necessary.

The job title Invoice Printer/Mailer refers to the following:

• AR Administrator
• AR Manager
• AR Printing Specialist

Invoice Printer/Mailer

1.   Print invoices.

Receivables
N ® Print Documents ® Invoices
Reports

Refer to Transactions-Printing.

2.   Ensure that all approved invoices were printed.

• Verify that each invoice is legible and ready to be mailed.

Any invoice that is torn or illegible should be reprinted.

3.   Mail invoices to customers.

Include any documentation forwarded by departments.

End of activity.

Effective: 08/13/04

Revision: 2

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