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This procedure covers Award Status inquiry (ASI) in Grants Accounting (GA) to monitor awards and their related projects.
Reviewing Award Status Inquiry [NAV4010U]
University policy requires that administrators monitor financial aspects of activities for which they are responsible. Refer to Monitoring Financial Activities [http://www.virginia.edu/%7Epolproc/pol/iia1.html]
The GM Viewer is responsible for reviewing and monitoring the status of all projects and awards assigned to them.
The GM Transaction Specialist is responsible for reviewing and monitoring the status of all projects and awards assigned to them.
The GM Project Manager is responsible for reviewing and monitoring the status of all projects and awards assigned to them.
The GM GL Projects is responsible for reviewing and monitoring the status of all projects and awards assigned to them.
The GM Award Manager is responsible for reviewing and monitoring the status of all projects and awards assigned to them.
The GM OSP Setup Specialist is responsible for reviewing and monitoring the status of all Grants and Contracts projects and awards assigned to them.
The GM Setup Specialist is responsible for reviewing and monitoring the status of all projects and awards assigned to them.
The GM Billing Specialist is responsible for reviewing and monitoring the status of all projects and awards assigned to them.
The GM Administrator is responsible for running processes and reports.
Comptroller
GM Administrator*
GM Award Manager*
GM Billing Specialist*
GM GL Projects*
GM Project Manager*
GM Setup Specialist*
GM OSP Setup Specialist*
GM Transaction Specialist*
GM Viewer*
The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.
This activity is performed to obtain information by award, project, resource or task.
The Award Status Inquiry (ASI) will allow users to perform the following functions:
To populate and update the Award Status window and its subsidiary windows with summary amounts for an award, GMS: Update Award Summary Amounts for a Range of Awards concurrent process or the GMS: Update Award Summary Amounts for a Single Award concurrent process must be run. They will be run nightly as scheduled processing.
The Award Status Inquiry procedure is performed after all other Grants Accounting (GA) processes are complete, such as costing, funds checking and burdening, so the relevant amounts are available and up-to-date.
ASI screens can be customized into personal “folders” to fit the specific requirements needed to monitor projects. ASI has nine columns on all screens.
The job title GA Specialist refers to the following:
This procedure continues from:
Creating & Revising a Project [PRO4001U]
Creating & Revising an Award [PRO4003U]
1. Choose appropriate responsibility to access GA database.
2. Navigate to Award Status window.
Grants Accounting
N ® Award Status ® Find Award Status ® B ® Find
Award Status
Refer to Reviewing Award Status Inquiry [NAV4010U]
If error message appears that there are no accumulations for the award, goto task #3. Otherwise, goto task #5.
3. Run all processes to update award and project status on a nightly basis.
4. Determine if a customized folder is needed.
If customized folder is needed, stop and complete Creating a Customized Folder [PRO4015U]. Otherwise, goto task #5.
5. Review any of the six types of information that you require.
Six types of information are available for review. Details on their review is covered in the navigation instruction referenced above. In ASI, you may review the following:
Effective: 05/15/09
Copyright 2004 University of Virginia and Oracle Corporation. All rights reserved.
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