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Setting Up Override Schedules Procedure

Setting Up Override Schedules Procedure: Flowchart Start GA Override Schedules Task #1 GA Override Schedules Task #2 Find Awards GA Override Schedules Task #3 GA Override Schedules Task #4 GA Override Schedules Task #5 GA Override Schedules Task #6 GA Override Schedules Task #7 GA Override Schedules Task #8 GA Override Schedules Task #9 GA Override Schedules Task #10 End

Scope

This procedure covers the Override Schedule function that allows the user to assign a burden schedule for a project that is different from the default burden schedule from the Award which funds the project in Grants Accounting (GA).

System References

Setting Up Override Schedules

Policy

This procedure is for Office of Sponsored Programs use only. 

Responsibility

The GM Administrator is responsible for determining, entering, and modifying when necessary to override the schedules in Grants Accounting.

The GM Setup Specialist is responsible for determining and entering the override schedules in Grants Accounting.

Distribution

Comptroller

GM Administrator*

GM Setup Specialist*

GM OSP Setup Specialist*

Ownership

The Comptroller is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Activity Preface

This activity is performed whenever an override schedule is required.

The job title GA Override Schedules refers to the following responsibilities:

GA Override Schedules

1.   Choose the appropriate responsibility to access the GA database. 

2.   Locate and open the Award.

This is the award for which override schedules will be entered.

Grants Accounting
N ® Awards 
Find Awards

Refer to Setting Up Override Schedules

3.   Enter Award Number or use LOV.

4.   Select [Find].

5.   Select [Open].

6.   Select Tools - Override Schedules from the menu.

Override Schedules window opens.

7.   Enter Project Number or LOV.

8.   Tab over Task field.

Note:  Override at task level is not recommended - UVA is only using Override at the Project level.

9.   Enter Schedule using the LOV.

10. Save.

Note:  Fixed Date is only used if the burden schedule is firm not provisional - UVA only uses Provisional schedules.

Result: Regardless of the Award-level burden schedule the project will burden at the project level burden override schedule.

End of activity.

Effective: 05/13/09

Revision: 2 dhw

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