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Processing Payroll
This procedure covers the Oracle payroll process.
This procedure does not cover processing time and leave using PayMIX in IS.
This procedure does not cover entering and processing time for employees using IS Time Management (OTM).
Payroll – Retries NAV7026P under review
Payroll - Reviewing Messages During Processing [NAV7024P]
Payroll - Rollbacks [NAV7025P]
Payroll - Running a Standard Payroll Process [NAV7011P]
Payroll - Running the Check Writer Process [NAV7015P]
Payroll - Running the Costing Process [NAV7018P]
Payroll - Running the NACHA Process [NAV7014P]
Payroll - Running the Payment Register Detail/Summary Reports [NAV7017P]
Payroll - Running the Payroll Register Report [NAV7012P]
Payroll - Running the Prepayments Process [NAV7013P]
Payroll - Running the Void Check Payment Process [NAV7016P]
Payroll - Transferring Costs to the General Ledger [NAV7020P]
Payroll - Viewing Assignment-Level Results [NAV7023P]
See the HR for You section of the University Human Resources website [http://www.hr.virginia.edu/] for information on payroll policies.
The HRMS Payroll Administrator is responsible for running the processing payroll including running the payroll process, running the Payroll Register report, processing prepayments, running the NACHA report, running the Check Writer process, voiding checks when necessary, running the Payment Register Detail and Summary reports, running the Costing process, and transferring costs to the General Ledger.
Chief Human Resource Officer
HRMS Payroll Administrator*
The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.
This activity is performed whenever a payroll is processed.
Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.
1. Run the standard payroll process.
3. Determine if there are any errors in the payroll run.
Errors in the payroll run will be indicated by a status of incomplete in the Process Level Results window.
If there are errors in the payroll run, goto task #4. Otherwise (i.e., there are no errors in the payroll run), goto task #5.
4. View Assignment-Level Results to look at the assignments that are in error.
5. Roll back, correct errors, or retry the payroll process.
Refer to Payroll - Rollbacks [NAV7025P].
Refer to Payroll - Retries [NAV7026P].
6. Run the Payroll Activity report.
Goto task #2.
7. Run the Prepayments process.
After the successful completion of a standard payroll run, the Prepayments process is run to distribute employees' pay to all the payment methods requested by employees.
Refer to Payroll - Running the Prepayments Process [NAV7013P].
8. Run the Payroll Register report.
10. Run the Check Writer process.
If there are errors on any of the checks, goto task #12. Otherwise, goto task #13.
Run the Void Check Payments process to void checks you have issued using the Oracle Check Writer process. You may need to do this if any checks are lost. The process does the following:
Refer to Payroll - Running the Void Check Payment Process [NAV7016P].
Goto task #10.
13. Run the Payment Register Summary Report and the Payment Register Detail Report.
15. Review results of the Costing process
16. Transfer costs to the General Ledger.
Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.
