Payroll - Process Wise Student Course Hours

...

Payroll - Process Wise Student Course Hours: Flowchart

Scope

This procedure covers processing Wise Student Course Hours.

System References

Payroll - Process Wise Student Course Hours

Policy

Responsibility

The HRMS Payroll Administrator is responsible for processing Wise Student Course Hours.

Distribution

Chief Human Resource Officer

HRMS Payroll Administrator^*

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Activity Preface

This activity is performed at the beginning of every academic session and again after the add/drop deadline. The spreadsheet file for the new term should be uploaded on the same day that the parameter for the concurrent process UVA PAY Extract Student Course Data is changed to the new session.
The purpose of this activity is to set the exempt flag (either on or off) for FICA and Medicare for student employees. If an employee is more than a ½ time student, they are exempt from paying into FICA and Medicare.

HRMS Payroll Administrator

Receive and Export Excel File from Wise

1. Receive Excel spreadsheet from Wise.

2. Ensure that the columns are in the following order:

STD_ID_NO
NAME_FIRST
NAME_MIDDLE
NAME_LAST
UNDERGRAD_IND
LAST_SEMESTER
TERM_YEAR
TERM_SESSION
HOURS_ENROLL

3. Export the file from Excel saving as a .csv format.

Name the file uva_pay_wise_course_hours.dat

4. Use SecureFX to upload the file to the Integrated System production directory: /interface/inbound/hr_datafile/

5. Log into the Integrated System using the UVA HRMS Payroll Administrator responsibility.

6. Run the process UVA PAY Wise Course Hours Data Load.

Refer to Payroll - UVA PAY Wise Course Hours Data Load.

7. Review the log from the process.

The number of rows loaded will be one less than the number of rows in the spreadsheet since the header row will be dropped.

End of activity.

Effective: 01/2007

Revision: 1 01/31/2007 pm

Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.