Journals - Naming Convention

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Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

GL Specialist

GL Viewer

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Scope

This document covers the naming convention for journal entries in the General Ledger Application.

This document does not cover naming conventions for any other IS applications.

Related Procedures

Processing Manual Journal Entries

GL Naming Convention

The journal name fields will be structured as shown below. All characters should be in UPPER CASE.

AA-	BBBBB	XXXXXXXXXXXX
Org Prefix	University Computing ID	Additional text to identify purpose of Journal Entry.

Example

With this naming convention a Journal Name might appear as follows:

NOTE: The hyphen (dash) is the third character of the department identifier.

Where:

“EN-” stands for School of Engineering and Applied Sciences
“SNC2F” is the University assigned computing ID
“DEPOSIT CONF FEES” describes the purpose of this journal entry.
Effective: 08/12/04

Revision: 2

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