Deposit - Suspense Accounts

...

Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

GL Specialist

GL Viewer

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Deposit Suspense Accounts

Departments must deposit all cash and credit card receipts into specific suspense accounts. Your department is required to reconcile these suspense accounts monthly. Therefore, it is very important that the 'Credit' line of each deposit journal entry is correct.

To help you insure the correct suspense account string is used each suspense account is incorporated into an alias for your Org, bank deposit location, or credit card merchant number. The link below will display a spreadsheet with separate tabs bank deposits and credit card deposits that list the aliases to be used for cash and credit card deposits.

IMPORTANT! Be sure you use the correct alias for your org, bank deposit location, or credit card merchant number.

If you read the spreadsheets and are still not sure which alias to use or you believe your department is not represented correctly please call the UVA Helpdesk (434-924-help or 434-924-4357) for assistance.

http://www.virginia.edu/finance/docs/Dir_Dep_Db.xls

Effective: 06/16/09

Revision: 3 wss

Oracle Tutor can be licensed to modify and add to this content, documenting all of your business process documentation in the Oracle Tutor format.