Chart of Accounts - Fund Source

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Distribution

Director of Accounting Services

GL Administrator

GL Accounting Manager

GL Accountant

GL Specialist

GL Viewer

Ownership

The Director of Accounting Services is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

The ‘Fund Source’ segment has a rather complex structure. The University’s major sources of revenue (preceding graphic) dictate some of the high-level structure as well as some of its lower level breakdowns. At the highest level it is broken down into these major elements:

1000 Unrestricted Funds
2000 Restricted Funds
3000 Loan Funds
4000 Endowment Funds
4800 Annuity & Life Funds
5000 Expendable Plant Funds
5200 Renewal & Replacement Funds
5400 Debt Funds
8000 Agency Funds

The Descriptions of the individual Fund Sources provide further significant structural breakdowns that delineate key relationships like “State” and “Local” funds.

Fund Sources also exist in “Parent-Child” relationships that may be of use to you when running and interpreting reports.

Fund Sources for Routine Departmental Deposits

UVA’s Accounting Services office has identified twenty-three (23) Fund Source values that are appropriate for using in various types of depositing. Eight (8) of those 23 Fund Sources are considered appropriate for the majority of deposits done in the University’s departments. They are:

1005 - Current Funds - Unrestricted: Tuition and Fees (State 0300)

Example: Admission and student fee deposits

1110 - CF-Unrest: Sales & Services of Educat Activities (State 0300)

Example: Awards beginning with ‘SS’

1115 - CF-Unrest: Sales & Services of Educat Activities (Local)

Example: Awards beginning with ‘LS’

1120 - Current Funds - Unrestricted: Sales & Services of Auxiliary Enterprises (0306)

Example: State Auxiliaries

1125 - Current Funds - Unrestricted: Sales & Services of Auxiliary Enterprises (Local)

Example: Local Auxiliaries

1165 - CF-Unrest: Other Sources (Local)

Example: Local Awards

8005 – Agency Funds (Local)

Example: Awards beginning with ‘YY’

8010 – Affiliated Foundations (Local)

Example: Awards beginning with ‘YY’

You can download a list of all Fund Sources from the Integrated System home page [http://www.virginia.edu/integratedsystem] by clicking Finance Links – Financial Codes & Mapping – Fund Source.

NOTE: The Agency Fund Source (8000) is of particular interest to all GL Specialists. Using a COA string (GL string) that includes an Agency Fund Source (those that begin with ‘8’) means you MUST choose an Entity code that begins with 8 and is related to the state agency you support (i.e. 80 for UVA).

Effective: 05/03/04

Revision: 1 03/23/04

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