- Asset Category
of Fixed Assets Accounting
Plant Funds Manager
Director of Fixed Assets Accounting is responsible for ensuring that this
document is necessary, reflects actual practice, and supports University.
Asset Category DFF records additional information about the asset. For every
asset, the 'Responsible Org', 'Inventory Taker,' and 'Inven Date and Time'
fields must be completed. The other information is optional depending on the
source of funds and if the asset is located off-site. This DFF also appears
when adding assets from mass additions.
Responsible Org: REQUIRED FOR ALL ASSETS. Is the organization
that will be responsible for the asset.
In many cases it is the organization that purchased the asset. The Org can be selected from the LOV.
SCHEV Number: REQUIRED FOR ETF ASSETS. Is a four digit
unique number for each asset from SCHEV indicating their approval.
APR Number: REQUIRED FOR ETF ASSETS. The
number of the University’s request from SCHEV for reimbursement for the asset’s
purchase. Many assets will have the same
APR Number. This is a three-digit
ETF Lease Year: The year number assigned to
the purchase. Most purchases in one
fiscal year will have the same number.
This is a two digit number.
Sponsor Funding Award: The sponsor funding
award number must be completed for assets funded from sponsored programs. The number can be selected from the LOV.
Condition Code: This indicates the
condition of the asset. The values can
be selected from the LOV. Good condition
is the default value for new assets.
Taker: REQUIRED FOR ALL ASSETS. Is
the individual adding the asset or who tagged the asset. Select the employee’s name from the LOV.
Date and Time: REQUIRED FOR ALL ASSETS.
Is the current date that the asset is being added or was tagged. The date should be entered with
day-month-year March 17, 2002 would be 17-MAR-02.
Off Site Address: A free form field to
record the location of the asset if it is not located in a University
building. Use this when the building is
not in the LOV. Follow the naming
convention established by Property Accounting.
Comments: For information entered by the
Property Accounting Office.
Old Tag Number: A free form field to record
the old tag number if a new tag number has been assigned.
Note: The 'Old Tag Number' field does not
appear in the DFF for the Mass Additions table. It appears only on the Quick or
Detailed Additions and the Asset Category screens.
Revision: 1 12/05/03
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