Important Notes for Creating & Maintaining Labor Schedules

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Distribution

Chief Human Resource Officer

LD Administrator

LD Approver

LD Approver/Setups

LD Labor Schedule Specialist

LD Specialist

Ownership

The Chief Human Resource Officer is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Important Notes

You will never enter a new employee in LD. You will always [Find] the employee.

When pay is imported into Labor Distribution the total amount is spread evenly over the payroll time period. Therefore, for wage employees the pay amount may not necessarily reflect the total hours worked on specified days but will be evenly distributed throughout the payroll period in which the employee worked.

If an employee is demoted, promoted or transferred within UVa, the employee’s current department should end the schedule line for the last day worked, and the new department should set up the schedule for the first day worked (if different from the Organization Default Labor Schedule).

If an employee is terminated from UVa, do not end the labor schedule with the last day worked unless it is the last day of the pay period.

If a grant ends prior to the last day of a pay period, and no other schedule is set up, the remaining days in the pay period will be charged to the suspense account.

You can delete a labor schedule if no payroll has run on the schedule.

You can change or add an end date to a labor schedule using the last day of the last payroll that has been processed.

Select [Refresh Display] to insure that the labor schedule is 100%.

Always be sure that you set up the labor schedule for the correct assignment. Refer to the Discoverer Employee Assignments and Companies Report, or view the assignments in IS HRMS.

Labor schedules for Temp employees can be changed in LD. The initiator should send an e--mail notification to Temp Services indicating the revised PTAEO combination along with the effective date(s).

Effective: 08/13/04