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Sandbox
Practice Scenarios
Distribution
Chief
Human Resource Officer
UVA
HRMS Specialist
UVA
HRMS Faculty/Staff Reviewer
Ownership
The
Chief Human Resource Officer is responsible for ensuring that this document is
necessary, reflects actual practice, and supports University policy.
Sandbox
Practice Scenarios
Use
the following scenarios to practice entering Human Resources data.
These
scenarios provide the data to enter into the fields. However, they do not contain the step-by-step
instructions. Those instructions are
found in the appropriate navigation instructions, indicated at the start of
each scenario.
The
scenarios include the following topics:
-
Hire Salaried Faculty
-
Hire Student Wage and Faculty
Hourly Wage
-
Hire GRA/GTA Faculty Wage
(Goal Payment)
Scenario
1: Hire Salaried Faculty
Hire
a salaried faculty member.
Refer
to Hire Salaried Faculty.
1. Change Effective Date to a day one week in
the future.
2. Make up a name and the personal data for the
faculty member. Be sure not to use
yourself or a person who is already an employee of the University. Create information for the following
sections:
People Form header information (i.e. Name,
Gender, Type, SS#, etc.)
Alternate Regions:
-
Personal Information (i.e. Birth Date, Mail
To, Status, Email, Has Disability)
-
Employment Information (i.e. Ethnic Origin,
Veteran Status)
-
Further Name Information (i.e. Preferred
Name, Previous Last Name)
-
Additional Personal Details Descriptive Flexfield
(DFF) (i.e. Email Preferred)
Use
the following information to complete the employee record.
3. Address: Create two address records:
Home Address:
-
Make this the primary
address.
-
22440 Main Street,
Charlottesville, VA 22901
-
Publish Home Phone # & Address ?: No
Messenger/Office:
-
PO Box 400805, 2400 Old Ivy
Road, Charlottesville, VA 22904-4805
4. Foreign
Address:
-
Style:
United Kingdom
-
15 Cheltenham Road,
Birmingham, B34 6JT, United Kingdom
-
Type:
Foreign Address
5. Phone
Information: Create two phone
numbers.
-
Home: 434-555-1213
-
Work: 434-243-1111
6. Schools and
Colleges Attended: Create two
schools.
-
Georgetown University;
01-SEP-1990- 30-MAY-1996
-
College of William and Mary;
01-SEP-1985- 30-MAY-1989.
7. Qualifications: Enter two degrees.
First Degree:
-
Type:
PhD-Doctor of Philosophy
-
Start Date:
01-SEP-1990
-
End Date:
30-MAY-1996
-
Status:
Complete
-
Establishment: Georgetown University
Second Degree:
-
Type:
BS-Bachelor of Science
-
Start Date:
01-SEP-1985
-
End Date:
30-MAY-1989
-
Status:
Complete
-
Establishment: College of William and Mary
8. Contact: Use the LOV to enter the contact name for the
spouse of the faculty member. If the
contact name is not in the database, key in the contact name in the contact
form. Make up the contact name and other
information for this lab.
9. Emp-Endowed
Chair:
-
Name:
James Carroll Flippin Professorship in Medical Science
-
Chair Type:
UVA Chair Type
-
Title of Chairholder for BOV: James Carroll Flippin Professor in Medical
Science
-
Effective Date: Use Hire Date
10. App-Work
History: Create 3 Work
History records
First work history
-
Start Date:
01-SEP-1990
-
End Date:
31- AUG -1995
-
Institutional Name: University of Vermont
-
Job Title:
Assistant Professor
-
(Other fields are optional
for faculty)
Second work history
-
Start Date:
01-SEP-1996
-
End Date:
31- AUG -1998
-
Institutional Name: Yale University
-
Job Title:
Assistant Professor
-
(Other fields are optional
for faculty)
11. Third work
history
-
Start Date:
01-SEP-1999
-
End Date:
31-AUG-2001
-
Institutional Name: Brown University
-
Job Title:
Professor
-
(Other fields are optional
for faculty)
12. Emp-Administrative
Appointment: Create one Administrative Appointment record.
-
Start Date:
Use Hire Date
-
Admin Appt Type: Chair, Academic Dept
-
Admin Appt Title: Chair, Department of Biochemistry
-
Expected End Date: One year from hire date.
13. Emp-Committee: Create one Committee record.
-
Start Date:
Use Hire Date
-
Committee Name: Law School, Promotion & Tenure
-
Type of Committee: School
-
Committee Chair (Y/N): No.
-
Expected End Date: If Applicable
14. Emp-Directory
Name: Enter the full name to
appear in the UVA telephone directory.
-
Start Date:
Use Hire Date
-
First
Name
-
Middle
Name
-
Last
Name
-
Suffix
15. EMP-EOP
Reference
-
Start Date:
Use Hire Date
-
EOP Reference Number: 1234
16. EMP-HSF
Information: For SOM only
(i.e. Physicians getting pay check from HSF)
-
Start Date:
Enter the hire date.
-
End Date:
Enter one year from the hire date.
-
HSF Supplement: 25000
-
Total Compensation: 75000
-
HSF PTAO1:
100006.101.SG00001.40400
-
HSF PTAO1%:
100
-
Contract Name: EA - Employment Agreement (LOV)
-
Contract Begin Date: Enter the hire date.
-
Contract End Date: Enter one year from the hire date.
17. Assignment:
-
Organization: 40400
-
Job Type:
Faculty, HSF (LOV)
-
Compensation Type: Salaried (LOV)
-
Employment Category: Fulltime (LOV)
-
Parttime FTE Percent: Leave blank.
-
Appointment Duration: Greater than 6 mo (LOV)
-
Job:
Professor.Professor
-
Position:
40400.Professor of Biochemistry.Teaching and Research.F0002
-
Grade:
Faculty.1
-
Payroll:
Monthly
-
Employment Category: Fulltime-Regular
18. Supervisor
Alternate Region:
-
Name:
Use the LOV to select your name.
19. Standard
Conditions Alternate Region: Verify that the following fields are
correct -
-
Working Hours: 40
-
Frequency:
Week
20. GRE's and
Other Data Alternate Region:
-
Government Reporting Entity: A1000 Rector/Board of Visitors (LOV)
-
Timecard Required: No
21. Miscellaneous
Alternate Region:
-
Primary:
Check this field.
22. Salary
Information Alternate Region:
-
Salary Basis: Annual Salary
23. Additional
Assignment Details (DFF):
-
Assignment Change Reason: New Hire (LOV)
-
Formal Faculty Title: Professor of Biochemistry (Free form)
-
Appointment Start Date: Use hire date.
-
Appointment End Date: Enter three years from date of hire.
-
Number of Work Months: Leave Blank
24. Salary Administration
Form:
-
Change Date: Enter the hire date.
-
New Value:
75000
-
Reason:
New Hire.
25. Budget Values:
-
Value:
1
-
Unit:
Full Time Equivalent
26. Tenure Track:
-
Tenure Status: Tenure Track (LOV)
-
Track Type:
Academic Investigator (LOV)
-
Original Tenure Eligibility Date: Enter hire date.
-
Projected Tenure Eligibility End Date: Enter date 6 years from hire date.
-
Organization: 40400
Scenario
2: Hire Student Wage and Faculty Hourly Wage
Hire
a student.
Refer
to Hire Student Wage and Faculty Hourly Wage.
1. Change Effective Date to a day two days in
the future.
2. Make up a name and the personal data for the
student. Be sure not to use yourself or
a person who is already an employee of the University. Create information for the following sections:
People Form header information (i.e. Name,
Gender, Type, SS#, etc.)
Alternate Regions:
-
Personal Information (i.e. Birth Date, Mail
To, Status, Email, Has Disability)
-
Employment Information (i.e. Ethnic Origin,
Veteran Status)
-
Further Name Information (i.e. Preferred
Name, Previous Last Name)
Use
the following information to complete the employee record.
3. Address: Create a home address record:
Home Address:
-
Make this the primary
address.
-
22440 Main Street,
Charlottesville, VA 22901
Messenger/Office:
-
PO Box 400805, 2400 Old Ivy
Road, Charlottesville, VA 22904-4805
4. Foreign
Address: Do not enter a
foreign address for this scenario.
5. Phone
Information: Create one phone
number.
6. Schools and
Colleges Attended: Do not
enter for this scenario.
7. Qualifications: Do not enter for this scenario.
8. Assignment:
-
Organization: 30000
-
Job Type:
Wage-Other
-
Compensation Type: Wage
-
Job:
Student Worker...89322
-
Position:
30000.Student Worker..
-
Grade:
Student Worker-UHR.1.
-
Payroll:
Bi-Weekly
-
Employment Category: Parttime-Regular
9. Supervisor
Alternate Region:
-
Name:
Use the LOV to select your name.
10. Standard
Conditions Alternate Region:
-
Working Hours: 20
-
Frequency:
Week
11. GRE's and
Other Data Alternate Region:
-
Government Reporting Entity: A1000 Rector/Board of Visitors (LOV)
-
Timecard Required: Yes
12. Miscellaneous
Alternate Region:
-
Primary:
Check this field.
13. Salary
Information Alternate Region:
-
Salary Basis: Hourly Rate
14. Additional
Assignment Details (DFF):
-
Assignment Change Reason: New Hire
15. Salary
Administration Form:
-
Change Date: Enter the hire date.
-
New Value:
8
-
Reason:
New Hire.
16. Oracle Time
Management:
-
Autogen Hours: Yes
-
Rotation Plan: Wage
-
Earnings Policy: Wage Earnings Policy
Scenario
3: GRA/GTA or Faculty Wage (Goal Payment)
Hire
a Graduate Instructor.
Refer
to Hire Student Wage and Faculty Hourly Wage.
1. Change Effective Date to today's date.
2. Make up a name and the personal data for the
Graduate Teaching Assistant. Be sure not
to use yourself or a person who is already an employee of the University. Create information for the following
sections:
People Form header information (i.e. Name,
Gender, Type, SS#, etc.)
Alternate Regions:
-
Personal Information (i.e. Birth Date, Mail
To, Status, Email, Has Disability)
-
Employment Information (i.e. Ethnic Origin,
Veteran Status)
-
Further Name Information (i.e. Preferred
Name, Previous Last Name)
Use
the following information to complete the employee record.
3. Address: Create a home address record:
Home Address:
-
Make this the primary
address.
-
22440 Main Street,
Charlottesville, VA 22901
Messenger/Office:
-
PO Box 400805, 2400 Old Ivy
Road, Charlottesville, VA 22904-4805
4. Foreign
Address: Do not enter for
this Lab.
5. Phone
Information: Create one phone
number.
6. Schools and
Colleges Attended: Create one
school.
-
College of William and Mary,
01-Sep-1996 - 30-MAY-2000.
7. Qualifications: Enter one degree.
-
Type:
BS-Bachelor of Science
-
Start Date:
01-SEP-1996
-
End Date:
30-MAY-2000
-
Status:
Complete
-
Establishment: College of William and Mary
8. Assignment:
-
Organization: 30000
-
Job Type:
Grad Teaching Assistant
-
Compensation Type: Wage
-
Job:
Graduate Instructor A.89175
-
Position:
30000.Graduate Instructor A..
-
Grade:
Student Worker-Provost.1
-
Payroll:
Bi-Weekly
-
Employment Category: Parttime-Regular
9. Supervisor
Alternate Region:
-
Name:
Use the LOV to select your name.
10. Standard
Conditions Alternate Region:
-
Working Hours: 20
-
Frequency:
Week
11. GRE's and
Other Data Alternate Region:
-
Government Reporting Entity: A1000 Rector/Board of Visitors (LOV)
12. Miscellaneous
Alternate Region
-
Primary Check Box: Check this field
13. Salary
Information Alternate Region:
-
Salary Basis: Goal Payment
14. Additional
Assignment Details (DFF):
-
Assignment Change Reason: New Hire
-
Number of Goal Pay Periods: 9
15. Salary
Administration Form:
-
Change Date: Enter the hire date.
-
New Value:
10000
-
Reason:
New Hire.
Effective: 07/11/02
Revision: 1
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