SSP Progress Reports
This site provides information on the progress of
the Student System Project.
QUICK LINKS
TABLE OF CONTENTS
- Resolution of Critical Strategic (scope) issues
- 2007
- 2008
- 2009
- Signed contract with Oracle Corp. for software tools that will facilitate the development of a "service-oriented architecture" (termed SOA) and web services in the new student information system
- Signed contract with BHE, LLC for space at 2211 Hydraulic Road for the project team. Move scheduled for August 1, 2007
- Received project approval from the Board of Visitors on June 7
- Completed Campus Community and Academic Structure IDP (Integrated Design and Prototyping) sessions
- Held SSP Kickoff event June 28
- Reviewed software related to the admission process
- Image Now
- Apply Yourself
- CollegeNet
- Darden Solution
- Began functional IDP (Interactive Design and Prototyping) sessions (Admission and Records on 7/9; Financial Aid and Student Finance on 7/16)
- Completed Admission IDP sessions
- Prepared for move to 2211 Hydraulic Road
- Whitepapers in review:
- Bio-demo data integrity
- Data conversion strategy and recommendation
- Moved to 2211 Hydraulic Road
- Continued IDP sessions for Student Records, Financial Aid, and Student Financials
- Completed Student Undergraduate Prospect data conversion mapping and program
- Completed Faculty/Staff bio-demo conversion mapping
- Successfully loaded 30,000 + external organizations into setup environment from College Board file
- Developed high level prototype of account codes (Item Types) for Student Financial Services
- Whitepapers under review:
- Determine system of record for bio-demo data
- Define access to diploma names
- White papers resolved:
- Data conversion strategy
- Created undergraduate admissions prospect conversion program to load data into PeopleSoft.
- Successfully completed first test conversion of undergraduate Admissions prospect data (70k + records).
- Redesigned Admissions communication process to reduce Admissions letters from over 100 to 30.
- Redesigned athletics “Pre-Application” process to be less paper intensive and to occur within PeopleSoft.
- Approved front end prospect inquiry form, consolidating disparate forms used by Undergraduate Admissions, Bachelor of Interdisciplinary Studies, and Undergraduate Nursing.
- Approved new electronic University Financial Aid Application (UFAA), reducing paper handling and significant manual data entry in Student Financial Services.
- Installed User Productivity Kit (UPK) software content to create future PeopleSoft training courses.
- Whitepapers under review:
- Determine system of record for bio-demo data
- Define access to diploma names
- Completed Financial Aid IDP sessions
- Completed draft Campus Community System Design document
- Conducted training for project staff on User Productivity Kit (UPK) training software
- Approved Financial Aid item type structure for all sources, excluding departmental aid
- Completed Student Records prototype demos
- Finalized mapping of the following conversion items:
- Student bio-demo data
- ISIS faculty/staff bio-demo data
- Instructor/advisor information
- Course Catalog
- Completed hardware vendor negotiations and awarded contract
- Completed selection process for Independent Verification & Validation (IV&V) vendor: GartnerGroup
- Initiated RFP process for graduate admissions and recruitment management solution
- Whitepapers under review:
- Determine system of record for bio-demo data
- Define access to diploma names
- Obtained approval on design of Academic Structure, consisting of six careers
- Completed Student Financials IDP sessions
- Completed Student Records IDP sessions
- Completed draft Campus Community System Design Document
- Completed conversion mapping for:
- BIS prospect data
- Student bio-demo data
- Student residency data
- Instructor/Advisor data
- Determined testing and training approach
- Completed Admissions 3C setup
- Completed training course development for navigation fundamentals
- Released Graduate Admission RFP; held pre-proposal conference; determined evaluation weightings
- Received hardware and defined configuration for PeopleSoft environments
- Completed draft Admissions system design document
- Completed testing strategy
- Completed security strategy
- Completed change management plan
- Competed draft training plan
- Completed draft cutover and contingency plans for Student Recruitment (prospects)
- Completed conversion programs for:
- BIS prospect data
- Historic course catalog
- Completed conversion mapping for high school guidance counselor data
- Completed prototype testing of all modules
- Completed second mock conversion of undergraduate prospect data
- Conducted navigation fundamentals training for undergraduate admission staff
- Installed hardware operating systems and completed system cycle test
- Completed first Gartner Inc. Independent Validation and Verification (IV&V)
Deliverables
- Completed Admissions and Campus Community Security Matrix
- Completed Phase II tollgating for Admissions and Campus Community
- Completed Student Recruitment Roll-out Contingency Plan
- Completed draft Financial Aid system design document
- Competed draft Student Financials system design document
- Completed draft Academic Structure system design document
- Completed draft Student Records system design document
- Completed draft Academic Advisement system design document
- Resolved critical strategic issues (click here for resolutions)
Other Key Activities
- All potential development items (customizations, interfaces, conversions) identified
- Finalized Student Recruitment test scenarios
- Completed first mock conversion of historical course catalog
- Completed first and second mock conversions of BIS prospect data
- Completed third mock conversion of undergraduate prospect data
- Completed first and second loads of converted student bio-demo data
- Completed schedule of classes conversion data mapping
- Completed high school guidance counselor conversion data mapping
- Completed detail testing and training timelines by module
Deliverables
- Completed Student Recruitment user acceptance testing
- Completed Student Recruitment end user training
- Completed Student Recruitment “to be” business process flows
- Completed conversion of admissions prospect data in production environment
- Completed conversion of high school guidance counselor data in production environment
- Rolled out Student Recruitment functionality for Undergraduate Admission, Nursing, BIS, and Athletics
Other Key Activities
- Completed development of all training materials for student recruitment end user training
- Created production environment and migrated to IBM hardware
- Completed portal development to support student recruitment go live
- Created ImageNow business requirements
- Held ImageNow kickoff event
- Completed mapping of Law, Darden, and Medicine admission interfaces to Campus Solutions
- Completed third and final mock conversion of historical course catalog
- Posted Financial Aid and Student Financials system design documents for stakeholder review
- Selected one graduate application vendor with which to negotiate
- Categorized and completed a cost analysis of all exception requests received from schools
Deliverables and Milestones
- Completed production conversion of historical course catalog: 37,326 courses
- Completed update of production course catalog to four digit catalog numbers
- Completed Tollgating process for Financial Aid and Student Financials system design documents
- Completed draft SEVIS system design document
- Completed “to be” business process flows for maintaining the course catalog and schedule of classes
- Completed first mock conversion of student and faculty/staff bio demo data
Other Key Activities
- Conducted “after action” review of Student Recruitment go live to determine possible improvements for next rollouts
- Reviewed PeopleSoft Grading/Gradebook vs. UVa Collab functionality
- Completed conversion program for schedule of classes data
- Completed conversion program for residency data
- Completed mapping spreadsheets for Academic Advisement requirements
- Completed mock 1 conversion of student bio-demo data
- Completed mock 1 conversion of faculty/staff bio-demo data
- Completed first load of converted schedule of classes data
- Completed strategy for graduate admission rollout
- Finalized portal strategy for students and faculty
Deliverables and Milestones
- Completed mock 2 conversion of faculty/staff bio demo data (30,355 person records)
- Completed mock 2 conversion of student bio demo data (343,744 person records)
- Completed mock 2 conversion of instructor/advisor data (12,796 records)
- Completed test scenarios for course catalog and schedule of classes go live
- Completed Admission Application process flows and test scenarios
Other Key Activities
- Completed portal development for Recruitment rollout
- Completed student residency conversion program
- Completed data mapping for student program/plan conversion program
- Completed prototype setup of Student Records, Financial Aid, and Student Financials modules
- Completed second GartnerConsulting Independent Validation and Verification (IV&V)
Deliverables and Milestones
- Completed Tollgating process for Student Records, Academic Structure, and Academic Advisement system design documents and business process flows
- Completed Tollgating process for SEVIS system design document
- Posted production business process flows for Student Recruitment
- Completed Undergraduate Admission’s application rollout contingency plan
- Completed Undergraduate Admission’s application rollout cutover plan
Other Key Activities
- Completed reports needed by offices using undergraduate prospect data
- Completed emergency contact conversion mapping
- Completed enrollment history conversion mapping
- Completed validation of mapping of Academic Advisement requirements with colleges
- Completed final prototype testing for Student Records, Financial Aid, and Student Financials
- Completed round one of system and user acceptance testing of Admissions application functionality
- Completed Student Records wave 1 navigation training
- Completed training for participants in Admission’s user acceptance testing
- Initiated school rollout planning meetings
- Completed faculty self service demos at New Horizons and Office Technology conferences
Deliverables and Milestones
- Completed Admissions Wave 3 (Evaluations) draft “to be” process flows
- Completed Financial Aid Wave 1 (ISIRs thru Awarding) draft “to be” process flows
- Completed Student Records Wave 2 (Enrollment) draft “to be” process flows
- Completed Academic Advisement draft “to be” process flows
- Completed Course Catalog and Schedule of Classes rollout contingency plan
- Completed Student Records and Academic Advisement draft security matrix
- Completed Financial Aid draft security matrix
- Completed SEVIS draft security matrix
Other Key Activities
- Setup
- Completed SEVIS table setup configuration
- Completed Admissions table setup configuration
- Testing
- Completed Student Records Course Catalog and Schedule of Classes system testing
- Completed Student Records Course Catalog and Schedule of Classes user acceptance testing
- Completed Common Application end to end unit testing of custom interfaces, pages, and processes
- Training
- Completed training for R25 interface with PeopleSoft
- Created Admissions Application end user training coursework
- Conducted Admissions Application end user training
- Completed initial review of all Financial Aid wave 1 training topics
- Conversion
- Completed mapping for Transfer Credit conversion program
- Completed validation of mock 2 of Oracle Faculty/Staff Bio Demo data
- Completed validation of mock 2 of ISIS Faculty/Staff Bio Demo data
- Completed validation of mock 2 of Instructor/Advisor data
- Completed validation of mock 2 of Student Bio Demo data
- Completed mock 1 conversion of Schedule of Classes
- Completed mock 3 conversion of Oracle Faculty/Staff Bio Demo data
- Completed mock 3 conversion of ISIS Faculty/Staff Bio Demo data
- Completed mock 3 conversion of ISIS Instructor/Advisor data
- Completed student Program/Plan conversion program
- Completed Enrollment History conversion program
- Completed Emergency Contact conversion program
- Completed student Term Activation conversion program
- Miscellaneous
- Conducted school planning meetings (School of Medicine; Biomedical Sciences; Darden; Architecture; McIntire; Engineering & Applied Sciences; Curry; Law; SCPS)
Deliverables and Milestones
- Began loading Admissions test score files in production
- Completed cutover plan for Grad/Prof school interface rollout
- Completed contingency plan for Grad/Prof school interface rollout
- Completed Admissions wave 3 test scenarios
- Completed cutover plan for Course Catalog rollout
- Completed cutover plan for Schedule of Classes rollout
- Completed Student Records wave 2 test scenarios
- Completed Academic Advisement test scenarios
- Completed Financial Aid wave 1 test scenarios
- Completed Student Financials draft security matrix
Other Key Activities
- Testing
- Completed Undergrad Admissions round 2 system and user acceptance testing
- Training
- Completed development of training content for Student Records wave 1
- Completed end user training for Undergraduate Admissions wave 2
- Development
- Completed testing of custom interface to support the Undergraduate Admissions Common Application and moved it to production
- Completed testing of custom interfaces with Whois system and moved them to production
- Completed testing of custom programs to create user profiles and send communications and moved them to production
- Completed portal development for Undergraduate Admissions applicants and moved it to production
- Completed development of views to populate ImageNow reader sheets
- Conversion
- Completed final production update of the Course Catalog with the new Acalog description
- Completed mock 1 of Student Program/Plan data (created 1.1 million unique academic program rows)
- Completed mock 1 of Student Enrollment History data (created 6.6 million unique rows of term enrollment data)
- Completed mock 1 of Student Residency data (created 1.7 million residency rows)
- Completed mock 1 of Student Term Activation data (created 1.7 million term active rows)
- Completed mock 2 of Schedule of Classes (created 364,727 class records)
- Completed mock 3 conversion of Student Bio Demo data (created 354,327 person records)
- Completed mapping for SEVIS conversion program
- Miscellaneous
- Completed school planning meetings and begin departmental planning meetings
- Completed third Quality Review by CedarCrestone
Deliverables and Milestones
- Undergraduate Admission application and imaging functionality rolled out
- Course Catalog functionality rolled out
- Readiness assessment for Undergraduate Admission and Course Catalog rollouts completed
Other Key Activities
University Readiness
- Completed delivery of Student Records wave 1 refresher training
- Completed delivery of Financial Aid wave 1 navigation training
- Completed development of Financial Aid wave 1 end user training content
- Completed initial planning meetings with departments
Testing
- Completed user acceptance testing of Admission wave 3 (evaluations) functionality
Conversion
- Completed mock 1 conversion of Emergency Contact data (created 131,537 emergency contact records)
- Completed mock 2 conversion of Student Program/Plan data (created 1,097,319 academic program records)
- Completed programs to convert Transfer and Test Credit data, and Financial Aid lifetime checklist documents
Miscellaneous
- Completed third Gartner IV&V review
- Completed initial Nelnet technical planning and identification of key Nelnet project deliverables
- Distributed Student Finance “midway” stakeholder satisfaction survey
- Applied Campus Solutions bundles 7 & 8 to production environment
- Applied Human Resources bundles 4, 5, & 6 to production environment
Deliverables and Milestones
- Converted faculty/staff bio demo data from ISIS and Oracle HR to production
- Converted instructor/advisor data from ISIS converted to production
- Moved faculty/staff bio demo interface to production
- Moved professional and graduate school application interfaces to production
- Completed Schedule of Classes cutover plan
- Completed SEVIS test scenarios
- Completed undergraduate admission evaluation contingency plan
- Completed graduate/professional application interfaces readiness assessment
Other Key Activities
University Readiness
- Held Financial Aid and Student Financials kick off meeting for stakeholders
- Completed University Readiness project plan
- Completed review of UPK content for SEVIS rollout
- Completed AD wave 2 (application processing) end user training
- Completed AD wave 3 (evaluation processing) training material
- Completed SR wave 1 (Schedule of Classes) end user training
- Completed graduate/professional school applicant interface training
Testing
- Completed FA wave 1 (ISIR processing) system testing
- Completed graduate/professional school applicant interface user acceptance testing
- Began testing of UFAA development item
Conversion
- Completed data mapping of UVa loan cap conversion
- Completed UVa loan cap conversion program
- Completed mock 1 conversion of transfer credit data (346,050 records loaded) and test credit data (223,509 records loaded)
- Completed mock 2 conversion of residency, emergency contact, program/plan, term activation, and enrollment history data
- Completed mock 3 conversion of schedule of classes data
Miscellaneous
- Completed setup and configuration of R25 interface
- Made final decision on payment plan vendor (NelNet)
- Began graduate prospect design work with Hobsons Apply Yourself (AY)
Deliverables and Milestones
- Rolled out Schedule of Classes functionality to UREG users
- Roll out Undergraduate Admission evaluation process in ImageNow and PeopleSoft
- Completed SF wave 1 (tuition deposit processing) test scenarios
- Completed FA UFAA processing and AD evaluation processing cutover plans
- Completed graduate and professional schools’ admission interface readiness assessment
Other Key Activities
University Readiness
- Completed review of SF wave 1 (tuition deposit processing) training topics
- Completed FA wave 1 (application processing) training material
- Completed AD wave 3 (evaluation processing) end user training
- Initiated round 2 of planning meetings
- Initiated awareness campaign for faculty
- Completed review of SEVIS training content
- Conducted focus group demonstrations of the new Student Center (student self-service)
- Completed an online demo of the new Faculty center (faculty self-service)
Testing
- Completed FA wave 1 (application processing) user acceptance testing
- Completed SR wave 2 (enrollment processing) and AD wave 4 (matriculation processing) integration testing
- Completed first round of load/performance testing
- Completed R25 system testing
Conversion
- Completed mock 1 and mock 2 conversion of lifetime tracking documents (checklists), and mock 1 of SEVIS data
- Completed mock 2 conversion of transfer credit and test credit data
- Completed mock 3 conversion of emergency contact data
- Completed mock 4 conversion of student bio-demo data
- Automated nightly batch load of admissions CommonApp files
- Developed SharePoint application for tracking iKeys for the Student Information System (SIS) users
Deliverables and Milestones
- Rolled out the University Financial Aid Application (UFAA) for fall 09 undergraduate applicants
- Completed AD wave 3 (evaluation process) readiness assessment
- Completed FA wave 1 (ISIR processing) contingency plan
Other Key Activities
University Readiness
- Conducted Schedule of Classes makeup training and drop-in sessions
- Completed SEVIS and SR wave 2 (enrollment processing) training material
- Conducted SEVIS and SR wave 2 training for user acceptance testing participants
- Completed FA wave 1 end user training
- Initiated awareness campaign for students (HooView, Cavalier Daily)
- Continued round 2 school readiness planning meetings
- Completed SSP web site redesign
Testing
- Completed Academic Advising system testing
- Completed SR wave 2 (enrollment processing) system testing
- Completed AD wave 4 (matriculation processing) system and user acceptance testing
- Completed bundle testing (CS Bundles 9,10 and HR Bundle 7)
- Completed module integration scenarios touch points for testing
Conversion
- Validated representative sample of 4000 academic transcripts created from converted data
- Completed data mapping of student account balance conversion
- Completed mock 1 conversion of Service Indicator, Aggregate, and Loan Cap data
- Completed mock 2 conversion of SEVIS data
- Completed mock 5 conversion of student Bio Demo data
Miscellaneous
- Compiled draft dates for summer transition from ISIS to SIS
- Completed ImageNow/Financial Aid solution design document
- Completed portal development for student roll out
Deliverables and Milestones
- Completed Student Financials wave 2 test scenarios
- Completed SEVIS contingency plan
- Completed Financial Aid ISIR processing cutover plan
- Converted Student Bio Demo data to production
- Converted FERPA data to production
- Converted Relationships data to production
- Converted Athletic Participation data to production
- Converted Emergency Contact data to production
- Received and processed 21,000 + undergraduate admissions applications
- Rolled out Hobsons EMT Connect graduate recruitment module and completed training
Other Key Activities
University Readiness
- Conducted preliminary training for Academic Advisement user acceptance testers
- Completed identification of SF wave 2 training topicsl
- Completed Academic Advisement end user training material
- Completed Student Records fundamental online training course
- Completed student center demo
Testing
- Completed SEVIS system testing
- Completed Student Records wave 2 and Academic Advising user acceptance testing
Conversion
- Completed mock 1 conversion of Academic Standing and Honors and Awards data
- Complete mock 2 conversion of Service Indicator data
- Complete mock 3 conversion of Program/Plan, Term Activation, Residency, Enrollment History, Transfer Credit, Test Credit, Checklist data
Miscellaneous
- Completed fourth Gartner IV&V review
- Created “sandbox” environment for trained users
Deliverables and Milestones
- Began Financial Aid ISIR processing
- Completed SF wave 2 (billing/cashiering) business process flows
- Completed production conversion of student Program/Plan data, Term Activation, and Residency data
- Completed production conversion of Financial Aid lifetime Checklist data
- Completed the SEVIS cutover plan
Other Key Activities
University Readiness
- Created draft Student Financials wave 1 end user training materials
- Finalized Student Records wave 2 and Advisement end user training materials
- Began Student Records wave 2 end user training
- Conducted Student Financials wave 1 training for user acceptance testers
- Held kickoff meeting of local experts group
- Began presentation of faculty center demo to school faculty
- Initiated student communications
Testing
- Completed Student Financials wave 1 system and user acceptance testing
Conversion
- Completed mapping for External Organization conversion
- Completed mock 1 conversion of Honors and Awards and SCPS External Organization data
- Completed mock 2 conversion of Aggregate and Loan Cap data
- Completed mock 3 conversion of SEVIS data
Miscellaneous
- Rolled out temporary student bio demo interface
Deliverables and Milestones
- Kicked off Graduate Admissions application implementation
- Completed Academic Advisement roll out contingency and cutover plans
- Completed Student Records roll out wave 2 (enrollment) contingency and cutover plans
- Completed Student Financials wave 1 roll out contingency plan
- Completed Financial Aid roll out contingency plan for new student awarding
- Completed Academic Advisement readiness assessment
- Completed Student Records wave 2 readiness assessment
- Completed draft Student Financials wave 2 business process flows
- Completed production conversion of Enrollment History data
- Completed production conversion of SEVIS data
Other Key Activities
University Readiness
- Completed Student and Faculty Center Demos
- Conducted SEVIS end user training (ISSP and HR staff)
- Completed review of Financial Aid UPK topics for wave 2 roll out
- Completed Student Financials wave 1 end user training
- Completed identification of Student Financials wave 2 training participants
- Built out web site for user help
- Finalized content for interim ISIS/SIS web page
- Distributed school communication and help templates
Testing
- Completed SEVIS user acceptance testing
- Completed bundle 11 testing
- Completed fourth round of integration testing
- Completed second round of performance testing
Conversion
- Completed mock 1 conversions of Advisor Assignments and SF Account Balances data
- Completed mock 2 conversions of Academic Standing, Honors and Awards, and Advisor Assignment data
Miscellaneous
- Tuition model finalized and approved by Executive Committee
- Departmental Aid modification presented to schools for feedback
- Completed development of security and training database
Deliverables and Milestones
- Rolled out Resource25 interface
- Rolled out SEVIS module
- Began fall 2009 academic advising
- Began fall 2009 graduate enrollment
- Posted undergraduate admissions decisions for fall 2009
- Posted financial aid awards for fall 2009/spring 2010 undergraduate admits
- Began accepting admission deposits for fall 2009 using NelNet
- Completed development, testing, and training of the security and training database
- Completed Financial Aid wave 2 test scenarios
- Completed Student Records wave 3 test scenarios
- Completed draft Student Records wave 3 business process flows
- Completed production conversion of Transfer Credit data
- Completed production conversion of Test Credit data
- Completed production conversion of Advisor Assignments
- Completed production conversion of all financially related Service Indicator (holds) data
University Readiness
- Completed initial delivery of Student Records wave 2 end user training
- Finalized Student Financials wave 2 end user training participant list
- Finalized Financial Aid wave 2 end user training participant list
- Completed Student and Faculty Guides and posted to Help Center web site for students and faculty using self service
- Completed functional academic advisement, permission and wait list demos for students and faculty and posted to Help Center.
- Built out SIS portal help center web page
- Held two student workshop sessions where students could stop by and use the SIS Student Center with SSP staff available to answer questions.
- Held first SR user group meeting, co-facilitated by SSP and University Registrar, to share information and respond to questions from Student Records administrative users.
Conversion
- Completed conversion mapping for transcript text
- Completed mock 2 conversion of SF Account Balances and External Organization data
- Completed mock 3 conversion of Advisor Assignment, Aggregates, and UVa Loan Cap data
Miscellaneous
- Rolled out permission and waitlist modifications
- Sent notification of SIS access to all current students
- Implemented maintenance program for the security and training database, to include data entry, datavalida tion, and reporting
- Implemented security access process, to include a request and authorization process, and tracking training and provisioning; and coordination of ITC & SIS DSAs, SIS Security, SIS Help Desk
- Completed data catalogs for graduate admissions implementation
Deliverables and Milestones
- Began fall 2009 enrollment Rolled out SEVIS module
- Began accepting payment plans for fall 2009 using NelNet
- Began departmental aid processing for fall 2009
- Completed Readiness Assessments for advising, awarding, enrollment, and tuition deposit processing roll outs
- Completed Cutover and Contingency Plans for returning student awarding
University Readiness
- Completed review of Student Records wave 3 training topics
- Completed development of Student Financials wave 2 end user training material
- Held second administrative user group session
- Enhanced SIS Portal Help Center web site
- Added “message board” to SIS Portal to alert students/faculty/staff to timely and important information
- Developed “summer transition” plan, which will be reviewed periodically with key stakeholders
- Catalogued issues identified through feedback from users and stakeholders, during advising, enrollment, and financial aid activities
Testing
- Completed Student Financials wave 2 system testing
- Completed Student Financials wave 2 integration testing with Financial Aid
- Completed testing first release of Apply Yourself (AY) graduate admissions application and recommendation module. Feedback will be used by Hobsons to modify product for second release.
Conversion
- Completed mock 1 and mock 2 conversions of Transcript Text data
- Completed mock 3 conversion of Academic Standing, Honors and Awards, External Organization, and Account Balance data
Deliverables and Milestones
- Posted transfer student financial aid awards for fall 2009/spring 2010
- Posted returning student financial aid awards for fall 2009/spring 2010
- Began test and transfer credit processing for fall 2009
- Completed contingency and cutover plans for Student Financials wave 2 rollout
- Completed production conversion of financial aid Aggregate data
- Completed production conversion of financial aid UVa Loan Cap data
- Posted revised business process flow diagrams for Student Records wave 3
University Readiness
- Conducted Student Financials preliminary training for wave 2 user acceptance testing participants
- Conducted Student Financials wave 2 end user training
- Conducted fourth Student Records administrative user group session
- Finalized Student Records wave 3 end user training participants
Testing
- Completed Financial Aid wave 2 integration testing with Student Financials and Student Records
- Completed Student Financials wave 2 user acceptance testing
- Completed General Ledger interface system testing
Conversion
- Completed mock 3 conversion of Account Balance and External Organization data
Deliverables and Milestones
- Rolled out Apply Yourself (AY) graduate admissions application and recommendation module for the School of Nursing
- Rolled out NelNet phase II functionality (real-time payment processing and account summary) for returning students
- Rolled out SF interfaces with Dining, Telecomm, and Check 21
- Completed production conversion of External Organization data (SCPS Sponsors); Converted 1153 records
- Completed production conversion of Academic Standing data; Converted 32,205 records
- Completed production conversion of Honors and Awards data; Converted 383,708 records; Updated 26,490 records
- Completed production conversion of Account Balance data
- Completed production conversion of non-dollar service indicators (holds); Converted 6168 records
University Readiness
- Completed Financial Aid wave 2 (disbursing aid, loan/grant processing) end user training material
- Conducted Financial Aid preliminary training for wave 2 user acceptance testing participants
- Conducted Student Records preliminary training for wave 3 (grading, graduation) user acceptance testing participants
- Completed end user training for Orientation quick enroll
- Completed Student Records wave 3 administrative end user training
- Identified training topics for ImageNow/AY application process
- Convened Departmental Awarding User Group
- Convened integrated planning meetings for SF wave 2 rollout
- Participated in PerceptIS (Help Desk) Project Kickoff
- Completed presentation to the UVa Office Technology conference
- Began reconfiguring governance structure; Held first meeting of SIS Advisory Board
- Held first Data Stewardship meeting, which included security presentations by ITC and Audit
- Published Student Financials on-line training for departmental users
Testing
- Completed Student Records wave 3 system and user acceptance testing
- Completed testing of second and third releases of AY application and recommendation module
- Completed system and user acceptance testing of Accounts Payable (AP), Grants Accounting (GA), General Ledger (GL), Dining, Telecomm, and Check 21 interfaces
- Completed NelNet phase II (system and user acceptance testing)
Conversion
- Completed mock 3 conversion of Transcript Text data
Miscellaneous
- Completed ImageNow upgrade
- Completed fourth CCI Quality Review
- Completed fifth on site Gartner IV&V
Deliverables and Milestones
- Rolled out Billing, Cashiering, and Refunding functionality
- Rolled out AP, GA, GL, Dining Telecomm, and Check 21 interfaces
- Began calculating tuition and fees and producing student bill files (invoices) for NelNet
- Completed FA wave 2 (loan/grant processing, disbursing aid) roll out contingency and cutover plans
- Completed production conversion of transcript text data
- Completed production conversion of transcript record locator data
- School of Continuing and Professional Studies (SCPS) began quick admitting fall 09 students
University Readiness
- Completed end user training on AY graduate admissions decision module
- Completed Financial Aid wave 2 end user training
- Finalized Help Desk branding
- Completed ImageNow/AY training material
- Increased engagement of local expert network
- Began pre-implementation phase of Help Desk transition to PerceptIs
Testing
- Completed user acceptance testing of Financial Aid Entrance and Exit Counseling interface
- Completed user acceptance testing of Financial Aid Campus Partners interface
- Completed user acceptance testing of Student Records transcript modifications
Miscellaneous
- Completed second round of transcript validation
- Began project completion documentation and plan
Deliverables and Milestones
- Began fall disbursements and refunding of financial aid
- Rolled out Apply Yourself (AY) graduate admissions application and recommendation module for Engineering, Education, Commerce, and Nursing
- Rolled out availability of ImageNow scanning and linking of graduate admission applications
- Rolled out availability of ImageNow evaluation of graduate admissions applications
- Rolled out availability of AY graduate admissions decision module
- Rolled out unofficial alumni transcript access through portal
- SIS became the system of record for current student bio demo data (bio demo temporary interfaces with ISIS cease)
- SIS became the system of record for academic data/history (enrollment data temporary interfaces with ISIS cease)
- Transcripts generated from SIS
- Completed SR wave 3 (grading/graduation) roll out contingency plan
- Began open enrollment/add-drop period for fall 2009
University Readiness
- Completed development of Student Records wave 3 (grading) training/support materials
- Finalized transitional change request process
- Deactivated ISIS/SIS transition website. UVa site links directly to SIS Portal now
- Convened departmental aid policy and working groups
- Completed the accreditation process as it relates to the SIS
Testing
- Completed AY graduate admissions decision module user acceptance testing
- Completed ImageNow/SIS/AY linking and evaluation process system and user acceptance testing
- Completed Student Records wave 3 (grading) instructor user acceptance testing
Miscellaneous
- Finalized project plan for project closeout and transition to the maintenance organization
- Posted the Requirements Tracking document to Community SharePoint site
Deliverables and Milestones
- Deployed grading in SIS
- Rolled out availability of grading interface with UVaCollab
- Began HelpDesk (PerceptIS) implementation
- Completed initial prioritization of enhancements by SIS Advisory Board
University Readiness
- Completed update of Graduate Admissions ImageNow users in Security and Training database
- Completed update of Graduate Admissions ImageNow training courses in Security and Training database and mapping of courses to user roles
- Finalized content for academic reporting refresher training
Miscellaneous
- Completed ImageNow school transfer process, allowing schools to transfer imaged documents
- Completed fifth CedarCrestone Quality Review
- Completed implementation phase of CedarCrestone contract
University Readiness
- Completed production of grading guides for faculty
- Rolled out reporting listserv
- Completed updating of guides and quick references
- Completed Graduate Admissions (GRAMS) training
Miscellaneous
- Completed setup and configuration for January term enrollment
- Completed analysis of processes for spring 2010 pre-enrollment
- Completed setup and testing of processes for fall 2009 graduation
Deliverables and Milestones
- Complete final round of business process flows for Student Financials wave 2
- Complete production versions of system design document and security matrixes for all modules
University Readiness
- Completed HelpDesk (PerceptIS) implementation
- Distributed grading fliers to faculty
- Completed updating of demos
- Completed ImageNow evaluator training
- Completed update of historical ImageNow training courses in Security and Training database and mapping of courses to user roles
- Completed update of historical ImageNow users in Security and Training database
University Readiness
- Completed Financial Aid process review
- Finalized Requirements Tracking document
- Conducted student computing use survey
- Graduate Admission leadership transitioned to Vice President for Research
Testing
- Completed National Student Clearinghouse report for degrees received
Miscellaneous
- Completed sixth Gartner IV&V
- Completed roles audit
- Completed SSP-related elements of the transition plan