SSP Governance and Organization

The successful completion of the Student System Project requires the resources of a wide variety of dedicated personnel from throughout the University. This web site identifies roles and responsibilities of each of the major partners in the implementation plan.

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SSP Archive

TABLE OF CONTENTS

Transition to Maintenance Governance (effective June 2009)
Project Governance (effective through May 2009)
The SSP Team

Integrated System Executive Committee
The IS Executive Committee provides oversight, guidance, and approval for all major decisions of the SIS.

Membership:

Executive Vice President and Provost (Chair)
Executive Vice President and Chief Operating Officer
Senior Vice President for Development and Public Affairs
Vice President and Chief Finance Officer
Vice President and Chief Information Officer
Vice President and Chief Human Resource Officer
Vice President for Student Affairs
Vice President for Management and Budget
Vice President for Research and Graduate Studies

Vice Presidents' Designees

The Vice Presidents’ Designees review the recommendations of the SIS Advisory Board and the SIS Maintenance organization, as appropriate, and prior to the meetings of the Integrated System Executive Committee. They are experienced decision makers who understand transformational approaches to problem-solving, the history and culture of the University, and they have respect and appreciation for the nexus of policy and operations.

Membership:

NAME	Office
Bianchetto, Melody	Executive Vice President and Chief Operating Officer; Vice President Management and Budget
Evans, Virginia	Vice President and Chief Information Officer
Ford, Roseanne	Vice President for Research and Graduate Studies
Jarvis, Kathryn	Senior Vice President for Development and Public Affairs
Morell, Christina	Vice President for Student Affairs
Nimax, Gary	Vice President and Chief Financial Officer
Schwartz, Michael	Vice President for Human Resources
Webb, Anda	Executive Vice President and Provost

SIS Advisory Board

The SIS Advisory Board provides institutional recommendations that support the evolution of SIS. Board members are experienced decision makers who understand transformational approaches to problem-solving and who appreciate and respect University culture, history, and the nexus of policy and operations. These individuals serve as ambassadors of SIS within their respective vice presidential or school structures and provide functional expertise that informs the evolution of SIS.

Board members propose, represent, or review recommendations brought forward by stakeholders, the SIS Team, or others as appropriate to the issue under consideration, before decisions are considered by the Vice Presidents’ Designees and the Integrated System Executive Committee.

Membership:

Name	School or Department
Andres, Alexis	Arts & Sciences
Banks, Gary	Law
Berger, Ed	Engineering
Carroll, Theresa	Nursing
Casteen, Laurie	Dean of Students
Doane, Dudley	International, Summer and Special Academic Programs
Evans, Virginia	Integrated System Deployment & Support
Fortune, Elizabeth	Architecture
Garofalo, Joe	Curry
Harraway, Adrien	Athletics
Hawthorne, Laura	Office of the Provost
Hubbard, Yvonne	Student Financial Services
Huddleston, Cynthia	McIntire School of Commerce
Innes, Allison	Medicine
Jacobsen, Lara	Batten
Leonard, Rebecca	McIntire School of Commerce
Locklair, Dawn	Business Operations
Most, Rachel	Arts & Sciences
Reed, Cynthia	Continuing and Professional Studies
Roberts, Greg	Undergraduate Admission
Simms, Edie	Batten
Smiley, Catherine (Kitty)	Darden
Stanley, Stash	University Registrar (UREG)
Stegmeier, Mary	Arts & Sciences
Stovall, George	Institutional Assessment and Studies
John Teahan	Office of the Provost
Thornton, Kathy	Engineering
Tolley, Bill	Student Health
Walker, Diane	University Library
Wolcott, David	Vice President for Research

SIS Local Experts

SIS local experts are administrative users in the various functional areas of the system who are distributed across schools and administrative departments. They provide in-depth SIS and process knowledge to their communities of local users, provide input as the SIS evolves, and are engaged actively in its development, testing, training, and other activities.

Members of SIS Local Experts may:

Act as first points of contact for end-users within respective schools/departments;
Promote ongoing use of training materials and web resources;
Remain subject matter experts in relation to appropriate University data, business ways of working, and departmental use of the Student Information System (the SIS);
Communicate with departmental end-users on “best practices“ for use of the SIS;
Serve as “authorized caller” to escalate functional incident reports to identified post-production contact within the functional team;
Utilize the defined process in order to specify user requirements for application changes;
Provide functional specifications to SSP team and/or maintenance organization, as well as participate in design, testing, and implementation of such changes;
Anticipate and help others appreciate “touch points” or integration points across modules; and
Meet monthly or as needed with lead functional offices and SIS personnel.

SIS User Groups

The awareness and involvement of administrative and faculty users in the evolution of the SIS will ensure that the system and system training continue to meet University needs. User Group members are responsible for informing colleagues and co-workers about the evolution of changes to SIS and its evolution.

To this end, User Groups will:

Function as sustained learning communities wherein stakeholders are engaged in understanding new functionality, changes to the SIS as it evolves, etc.;
Ensure that Faculty Center users and administrative users communicate, as appropriate and as needed, with each other and with local experts, the SIS maintenance organization, training staff, etc.;
Provide a mechanism by which members of the Advisory Board and the SIS maintenance organization will be informed of current or anticipated issues related to faculty or administrative use of SIS, e.g., issues pertaining to faculty advising or enrollment management, etc.;
Communicate information and recommendations to key stakeholders, appropriate training staff, and the SIS maintenance organization regarding requested changes to campus community values or shared tables; improvements to functionality; new legal or regulatory requirements, etc.

SIS User Groups may convene as a body of the whole and/or by system module.

Project Governance

Integrated System Executive Committee
The IS Executive Committee provided oversight, guidance, and approval for all major elements of the Student System Project. The IS Executive Committee worked closely with the Project Director in reviewing project plans, scope, and budget, and facilitates the resolution of issues to ensure successful completion of the initiative.

Membership:

Vice President and Provost (Chair)
Executive Vice President and Chief Operating Officer
Senior Vice President for Development and Public Affairs
Vice President and Chief Finance Officer
Vice President and Chief Information Officer
Vice President for Student Affairs
Vice President for Management and Budget
Vice President for Research and Graduate Studies

Student System Policy Review Groups

The Policy Review Groups, comprised of VP and Deans' designees, worked both individually and jointly with the Director and the SSP team, as well as with working groups of stakeholders, to assist in decision-making processes that support the SSP. They are experienced decision makers who understand transformational approaches to problem-solving, the history and culture of the University, and they have practical respect and appreciation for the nexus of policy and operations. Designees served as important messengers both to the vice presidents and deans they serve and to the departments that report within their vice presidential or school structure. Designees worked with other designees and SSP representatives to review recommendations brought forward by the SSP Core Team, as appropriate to the issue under consideration, before decisions were made by the Executive Committee.

Membership:

VP Designees
Executive VP and Chief Operating Officer: Melody Bianchetto, Director of Budget
VP for Finance and CFO: Gary Nimax, Executive Assistant
VP for Management & Budget: Melody Bianchetto, Director of Budget
VP and Provost: Anda Webb, Vice Provost for Administration & Chief Of Staff
VP and Chief Information Officer: Mike McPherson, Deputy CIO
Sr. VP for Dev. and Public Affairs: Kathryn Jarvis, Special Assistant to the VP
VP for Research: Roseanne Ford, Associate VP
VP for Student Affairs: Christina Morell, Assistant VP

Deans' Designees
Batten School of Leadership and Public Policy: Eric Patashnik, Associate Director, Lara Jacobsen, Executive Assistant
School of Architecture: Elizabeth Fortune, Associate Dean
College of Arts and Sciences: Rachel Most, Associate Dean; Aaron Mills, Associate Dean
School of Continuing and Professional Studies: Cindy Reed, Associate Dean
Curry School of Education: Joe Garofalo , Associate Dean
Darden Graduate School of Business Administration: Randy Smith, CTO
School of Engineering and Applied Science: Ed Berger, Associate Dean
School of Law: Gary Banks, Assistant Dean
McIntire School of Commerce: Gerry Starsia, Associate Dean
School of Medicine: Allison Innes, Assistant Dean
School of Nursing: Theresa Carroll, Assistant Dean
Office of Summer Session and J-Term: Dudley Doane, Director
University Library: Diane P. Walker, Associate Librarian for User Services

Core Advisors to the Student System (CASS)

CASS, comprised of one representative from each of the ten schools of the University and from selected administrative offices involved in student processes, provided leadership, assistance, and advice to the Director and the SSP team in change management activities associated with the Student System Project; provided input and feedback to the SSP team; reviewed and reacted to recommendations from the SSP team related to changes in policies, procedures, or strategic issues relate to the Student System Project; provided guidance related to institutional issues related to the Student System Project; attended regularly scheduled meetings.

Membership:

Office of the Provost	Anda Webb	Assoc. Provost for Management and Budget
Office of the Vice President for Student Affairs	Laurie Casteen	Assistant to the Vice President
Administrative and Data Services, ITC	Don Reynard	Director
	Ce Kimata	Manager of Student Applications
Admission	Jack Blackburn	Dean of Admission
School of Architecture	Sharon McDonald	Registrar
College of Arts & Sciences	Mary Stegmaier	Asst. Dean
Athletics	Jim Booz	Assoc. Athletic Director-Academic Affairs
Business Operations	Dawn Locklair	Financial Analyst
School of Continuing and Professional Studies	Martha Ann Toms-Farmer	Director of K-12 Education Programs
Curry School of Education	Joanne McNergney	Asst. Dean for Admissions and Student Affairs
Darden Graduate School of Business	Catherine (Kitty) Smiley	Registrar
Development & Public Affairs	Janet King	Managing Director Of Prospect Movement and Development
	Astrid Henriksen	Development Analyst
School of Engineering and Applied Science	Kathy Thornton	Asst. Dean for Graduate Programs
Institutional Assessment and Studies	George Stovall	Director
Integrated System Deployment & Support	Virginia Evans	Asst. Vice President and Director
ISDS/SSP	Teresa Wimmer	Technical Director
Office of the Comptroller	Ken Sinarski	Associate Comptroller
International Studies Office	Richard Tanson	Director
School of Law	Cary Bennett	Asst. Dean for Academic Services and Registrar
University Library	Warner Granade	Public Service Manager
McIntire School of Commerce	Michael Atchison	Assoc. Dean for the B.S. in Commerce
School of Medicine	Allison Innes	Asst. Dean for Student Affairs
School of Nursing	Mark DeNoble	Registrar
University Registrar	Stash Stanley	University Registrar
Student Financial Services	Yvonne Hubbard	Director
Summer Session	Dudley Doane	Director

Faculty Advisors to the Student System (FASS)

The goals of FASS were:

• Providing advice on current and anticipated issues related to academic support functions such as academic advising
• Serving as an information conduit, to inform colleagues and co-workers within units and schools about the progress and status of the Student System Project.
• Contributing to the development of training approaches for faculty

Department	Name	Title
McIntire School of Commerce	Mike Atchison	Assoc. Dean, Professor
School of Continuing and Professional Studies	Andrea Backman	Director of Academic Approvals
School of Engineering and Applied Science	Reid Bailey	General faculty, Assistant to the Chair
School of Law	Gary Banks	Assistant Dean for Information Technology
School of Law	Cary Bennett	Assistant Dean for Academic Services and Registrar
Curry School of Education	Carolyn Callahan	Professor
College of Arts & Sciences	Fred Damon	Professor, Anthropology
School of Medicine	Mac Dent	Student Data Warehouse Manager
School of Architecture	Bruce Dotson	Assoc. Professor, Associate Dean of Academics
College of Arts & Sciences	Paul Freedman	Assoc. Professor, Politics
Darden Graduate School of Business	James Freeland	Assoc. Dean, Professor
School of Arts & Sciences	James Freeman	Professor
Curry School of Education	Joe Garofalo	Assoc. Professor, Associate Dean for Academic Affairs
School of Engineering and Applied Science	James Groves	Assistant Dean
School of Medicine	Joel Hockensmith	Assoc. Professor, Biochemistry
School of Nursing	Catherine Kane	Assoc. Professor
School of Nursing	Connie Lee	Assoc. Professor
Graduate School of Arts & Sciences	Aaron Mills	Assoc. Dean, Professor
College of Arts & Sciences	Rachel Most	Assoc. Dean, Assoc. Prof.
College of Arts & Sciences	Bruce Reynolds	Professor
College of Arts & Sciences	Len Schoppa	Professor

SSP Local Experts

The role of the local expert is to be a liaison between his/her office and the identified functional support person on the SSP team, and to invoke SSP training materials in order to provide ”stop-gap” training for new employees who come into the office and for whom SIS training is not immediately scheduled.

Local experts:

Act as first points of contact for end-users within respective schools/departments
Promote ongoing use of training materials and web resources
Act as experts and departmental training resource in relation to agency data, business ways of working, and departmental use of the Student Information System (the SIS)
Communicate with departmental end-users on “best practices“ for use of the SIS
Serve as “authorized caller” to escalate functional incident reports to identified post-production contact within the functional team
Utilize the defined process in order to specify user requirements for application changes
Provide functional specifications to SSP team and/or maintenance organization, as well as participate in design, testing, and implementation of such changes
Raise, evaluate, and participate in the implementation of proposals on organizational and process changes

SSP Local Project Groups

Local Project Groups within each school/unit were comprised of subject matter experts who were asked to contribute functional and technical knowledge of current systems and expertise in their respective fields to the Student System Project. Members of each Project Group may have been expected to focus on project assignments for sustained periods of time, depending upon the project schedule. Their commitment and dedication to the Project were essential to its success.

Local Project Group members might have been asked to:

Identify current business processes
Based on delivered functionality in PeopleSoft, map new processes
Identify and participate in development of web front-ends to PeopleSoft
Identify and facilitate the implementation of mission critical and other interfaces, as appropriate
Identify reporting requirements and priorities, participate in the development of reports
Participate in data mapping and conversion to new structures
Participate in planning and activities associated with integrated data processing, where required
Insure accessibility of data by participating in development of security, access, roles and responsibilities schema

The SSP Team
(as of September 2009)

Area	Name	Title
Management	Susan Barr	Director
	Carole Horwitz	Communications Manager
	Elyta Koh	Business Analyst
	Kirk Vanderbrooke	Dependent Technologies Lead
	Teresa Wimmer	Project Manager and Technical Integration Lead
	Marjorie Schiff	Strategic Planning Manager
Administrative Support	Lis Christian	Staff Assistant
	Lorraine Settimo	Administrative Assistant
	Jennifer Charback	Administrative Assistant
Admission Team	Tracy Pettit	Project Team Lead
	Mary Cook	Functional Analyst
	Jennifer Meyer	Functional Analyst
	Karen Spitzer	Technical Analyst
Student Finance Team	Wendy West	Project Team Lead
	Janet Jones	Functional Analyst
	Uma Raghuram	Technical Analyst
	Liz Stickley	Technical Analyst
	Sheetal Talreja	Functional Analyst
	Gail Thompson	Functional Analyst
	Michele Wellings	Functional Analyst
Registration and Records Team	Robert LeHeup	Project Team Lead
	Jill Card	Functional Analyst
	James (Bink) Montgomery	Technical Analyst
	Ann Reinicke	Functional Analyst
University Services Team	Denise Hubbard	Project Team Lead
User Services Team	Chris Doran	Project Team Lead
	Anita Hasbury-Snogles	Help Desk Analyst
Technical Team	H.T. Brown	LSP
	Stuart Foster	Applications DBA
	Ginu George	Developer
	Cheryl Graves	Technical Analyst/Reporting
	Dean Jones	Developer
	James Holbert	Developer
	Mark Huff	Developer
	Linda Montgomery	System DBA
	Scott Newman	Data Conversion/Reporting Lead
	Sri Rangaraj	Developer
	Johann Reinicke	LSP
	Robert Shiflett	Technical Coordinator
	Kirk Vanderbrooke	Dependent Technologies Lead
	David Vermillion	Technical Analyst/Reporting
	Lynn Walker	Dependent Technologies Functional Analyst
	Vance Welch	System DBA
	Wayan Wirasaputra	Software Analyst
University Readiness	Susan Barr	Director
	Wende Hope	Usability and Security Lead
	Carole Horwitz	Communications Manager
	Diane LaHue	Instructional Designer
	Diane Ober	Special Projects Manager/Instructional Designer
	Marjorie Schiff	Strategic Planning Manager