SSP Governance and Organization

The successful completion of the Student System Project requires the resources of a wide variety of dedicated personnel from throughout the University. This web site identifies roles and responsibilities of each of the major partners in the implementation plan.

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TABLE OF CONTENTS

 


Integrated System Executive Committee
The IS Executive Committee provides oversight, guidance, and approval for all major decisions of the SIS.

Membership:

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Vice Presidents' Designees

The Vice Presidents’ Designees review the recommendations of the SIS Advisory Board and the SIS Maintenance organization, as appropriate, and prior to the meetings of the Integrated System Executive Committee.  They are experienced decision makers who understand transformational approaches to problem-solving, the history and culture of the University, and they have respect and appreciation for the nexus of policy and operations.

Membership:

NAME

Office

Bianchetto, Melody

Executive Vice President and Chief Operating Officer; Vice President Management and Budget

Evans, Virginia

Vice President and Chief Information Officer

Ford, Roseanne

Vice President for Research and Graduate Studies

Jarvis, Kathryn

Senior Vice President for Development and Public Affairs

Morell, Christina

Vice President for Student Affairs

Nimax, Gary

Vice President and Chief Financial Officer

Schwartz, Michael

Vice President for Human Resources

Webb, Anda

Executive Vice President and Provost

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SIS Advisory Board

The SIS Advisory Board provides institutional recommendations that support the evolution of SIS.  Board members are experienced decision makers who understand transformational approaches to problem-solving and who appreciate and respect University culture, history, and the nexus of policy and operations. These individuals serve as ambassadors of SIS within their respective vice presidential or school structures and provide functional expertise that informs the evolution of SIS.

Board members propose, represent, or review recommendations brought forward by stakeholders, the SIS Team, or others as appropriate to the issue under consideration, before decisions are considered by the Vice Presidents’ Designees and the Integrated System Executive Committee.

Membership:

Name

School or Department

Andres, Alexis

Arts & Sciences

Banks, Gary

Law

Berger, Ed

Engineering

Carroll, Theresa

Nursing

Casteen, Laurie

Dean of Students

Doane, Dudley

International, Summer and Special Academic Programs

Evans, Virginia

Integrated System Deployment & Support

Fortune, Elizabeth

Architecture

Garofalo, Joe

Curry

Harraway, Adrien

Athletics

Hawthorne, Laura Office of the Provost

Hubbard, Yvonne

Student Financial Services

Huddleston, Cynthia

McIntire School of Commerce

Innes, Allison

Medicine

Jacobsen, Lara

Batten

Leonard, Rebecca

McIntire School of Commerce

Locklair, Dawn

Business Operations

Most, Rachel

Arts & Sciences

Reed, Cynthia

Continuing and Professional Studies

Roberts, Greg

Undergraduate Admission

Simms, Edie

Batten

Smiley, Catherine (Kitty)

Darden

Stanley, Stash

University Registrar (UREG)

Stegmeier, Mary

Arts & Sciences

Stovall, George

Institutional Assessment and Studies

John Teahan Office of the Provost

Thornton, Kathy

Engineering

Tolley, Bill Student Health

Walker, Diane

University Library

Wolcott, David

Vice President for Research

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SIS Local Experts

SIS local experts are administrative users in the various functional areas of the system who are distributed across schools and administrative departments.  They provide in-depth SIS and process knowledge to their communities of local users, provide input as the SIS evolves, and are engaged actively in its development, testing, training, and other activities.

Members of SIS Local Experts may:

  1. Act as first points of contact for end-users within respective schools/departments;
  2. Promote ongoing use of training materials and web resources;
  3. Remain subject matter experts in relation to appropriate University data, business ways of working, and departmental use of the Student Information System (the SIS);
  4. Communicate with departmental end-users on “best practices“ for use of the SIS;
  5. Serve as “authorized caller” to escalate functional incident reports to identified post-production contact within the functional team;
  6. Utilize the defined process in order to specify user requirements for application changes; 
  7. Provide functional specifications to SSP team and/or maintenance organization, as well as participate in design, testing, and implementation of such changes; 
  8. Anticipate and help others appreciate “touch points” or integration points across modules; and
  9. Meet monthly or as needed with lead functional offices and SIS personnel.

SIS User Groups

The awareness and involvement of administrative and faculty users in the evolution of the SIS will ensure that the system and system training continue to meet University needs.  User Group members are responsible for informing colleagues and co-workers about the evolution of changes to SIS and its evolution. 

To this end, User Groups will:

  1. Function as sustained learning communities wherein stakeholders are engaged in understanding new functionality, changes to the SIS as it evolves, etc.;
  2. Ensure that Faculty Center users and administrative users communicate, as appropriate and as needed, with each other and with local experts, the SIS maintenance organization, training staff, etc.;
  3. Provide a mechanism by which members of the Advisory Board and the SIS maintenance organization will be informed of current or anticipated issues related to faculty or administrative use of SIS, e.g., issues pertaining to faculty advising or enrollment management, etc.;
  4. Communicate information and recommendations to key stakeholders, appropriate training staff, and the SIS maintenance organization regarding requested changes to campus community values or shared tables; improvements to functionality; new legal or regulatory requirements, etc.

SIS User Groups may convene as a body of the whole and/or by system module.

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Project Governance

Integrated System Executive Committee
The IS Executive Committee provided oversight, guidance, and approval for all major elements of the Student System Project. The IS Executive Committee worked closely with the Project Director in reviewing project plans, scope, and budget, and facilitates the resolution of issues to ensure successful completion of the initiative.

Membership:

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Student System Policy Review Groups

The Policy Review Groups, comprised of VP and Deans' designees, worked both individually and jointly with the Director and the SSP team, as well as with working groups of stakeholders, to assist in decision-making processes that support the SSP. They are experienced decision makers who understand transformational approaches to problem-solving, the history and culture of the University, and they have practical respect and appreciation for the nexus of policy and operations. Designees served as important messengers both to the vice presidents and deans they serve and to the departments that report within their vice presidential or school structure. Designees worked with other designees and SSP representatives to review recommendations brought forward by the SSP Core Team, as appropriate to the issue under consideration, before decisions were made by the Executive Committee.

Membership:

VP Designees
Executive VP and Chief Operating Officer: Melody Bianchetto, Director of Budget
VP for Finance and CFO: Gary Nimax, Executive Assistant
VP for Management & Budget: Melody Bianchetto, Director of Budget
VP and Provost: Anda Webb, Vice Provost for Administration & Chief Of Staff
VP and Chief Information Officer: Mike McPherson, Deputy CIO
Sr. VP for Dev. and Public Affairs: Kathryn Jarvis, Special Assistant to the VP
VP for Research: Roseanne Ford, Associate VP
VP for Student Affairs: Christina Morell, Assistant VP

Deans' Designees
Batten School of Leadership and Public Policy: Eric Patashnik, Associate Director, Lara Jacobsen, Executive Assistant
School of Architecture: Elizabeth Fortune, Associate Dean
College of Arts and Sciences: Rachel Most, Associate Dean; Aaron Mills, Associate Dean
School of Continuing and Professional Studies: Cindy Reed, Associate Dean
Curry School of Education: Joe Garofalo , Associate Dean
Darden Graduate School of Business Administration: Randy Smith, CTO
School of Engineering and Applied Science: Ed Berger, Associate Dean
School of Law: Gary Banks, Assistant Dean
McIntire School of Commerce: Gerry Starsia, Associate Dean
School of Medicine: Allison Innes, Assistant Dean
School of Nursing: Theresa Carroll, Assistant Dean
Office of Summer Session and J-Term: Dudley Doane, Director
University Library: Diane P. Walker, Associate Librarian for User Services

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Core Advisors to the Student System (CASS)

CASS, comprised of one representative from each of the ten schools of the University and from selected administrative offices involved in student processes, provided leadership, assistance, and advice to the Director and the SSP team in change management activities associated with the Student System Project; provided input and feedback to the SSP team; reviewed and reacted to recommendations from the SSP team related to changes in policies, procedures, or strategic issues relate to the Student System Project; provided guidance related to institutional issues related to the Student System Project; attended regularly scheduled meetings.

Membership:

Office of the Provost Anda Webb Assoc. Provost for Management and Budget
Office of the Vice President for Student Affairs Laurie Casteen Assistant to the Vice President
Administrative and Data Services, ITC Don Reynard Director
  Ce Kimata Manager of Student Applications
Admission Jack Blackburn Dean of Admission
School of Architecture Sharon McDonald Registrar
College of Arts & Sciences Mary Stegmaier Asst. Dean
Athletics Jim Booz Assoc. Athletic Director-Academic Affairs
Business Operations Dawn Locklair Financial Analyst
School of Continuing and Professional Studies Martha Ann Toms-Farmer Director of K-12 Education Programs
Curry School of Education Joanne McNergney Asst. Dean for Admissions and Student Affairs
Darden Graduate School of Business Catherine (Kitty) Smiley Registrar
Development & Public Affairs Janet King Managing Director Of Prospect Movement and Development
  Astrid Henriksen Development Analyst
School of Engineering and Applied Science Kathy Thornton Asst. Dean for Graduate Programs
Institutional Assessment and Studies George Stovall Director
Integrated System Deployment & Support Virginia Evans Asst. Vice President and Director
ISDS/SSP Teresa Wimmer Technical Director
Office of the Comptroller Ken Sinarski Associate Comptroller
International Studies Office Richard Tanson Director
School of Law Cary Bennett Asst. Dean for Academic Services and Registrar
University Library Warner Granade Public Service Manager
McIntire School of Commerce Michael Atchison Assoc. Dean for the B.S. in Commerce
School of Medicine Allison Innes Asst. Dean for Student Affairs
School of Nursing Mark DeNoble Registrar
University Registrar Stash Stanley University Registrar
Student Financial Services Yvonne Hubbard Director
Summer Session Dudley Doane Director

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Faculty Advisors to the Student System (FASS)

The goals of FASS were:

• Providing advice on current and anticipated issues related to academic support functions such as academic advising
• Serving as an information conduit, to inform colleagues and co-workers within units and schools about the progress and status of the Student System Project.
• Contributing to the development of training approaches for faculty

Department
Name
Title
McIntire School of Commerce Mike Atchison Assoc. Dean, Professor
School of Continuing and Professional Studies Andrea Backman Director of Academic Approvals
School of Engineering and Applied Science Reid Bailey General faculty, Assistant to the Chair
School of Law Gary Banks Assistant Dean for Information Technology
School of Law Cary Bennett Assistant Dean for Academic Services and Registrar
Curry School of Education Carolyn Callahan Professor
College of Arts & Sciences Fred Damon Professor, Anthropology
School of Medicine Mac Dent Student Data Warehouse Manager
School of Architecture Bruce Dotson Assoc. Professor, Associate Dean of Academics
College of Arts & Sciences Paul Freedman Assoc. Professor, Politics
Darden Graduate School of Business James Freeland Assoc. Dean, Professor
School of Arts & Sciences James Freeman Professor
Curry School of Education Joe Garofalo Assoc. Professor, Associate Dean for Academic Affairs
School of Engineering and Applied Science James Groves Assistant Dean
School of Medicine Joel Hockensmith Assoc. Professor, Biochemistry
School of Nursing Catherine Kane Assoc. Professor
School of Nursing Connie Lee Assoc. Professor
Graduate School of Arts & Sciences Aaron Mills Assoc. Dean, Professor
College of Arts & Sciences Rachel Most Assoc. Dean, Assoc. Prof.
College of Arts & Sciences Bruce Reynolds Professor
College of Arts & Sciences Len Schoppa Professor

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SSP Local Experts

The role of the local expert is to be a liaison between his/her office and the identified functional support person on the SSP team, and to invoke SSP training materials in order to provide ”stop-gap” training for new employees who come into the office and for whom SIS training is not immediately scheduled.

Local experts:


SSP Local Project Groups

Local Project Groups within each school/unit were comprised of subject matter experts who were asked to contribute functional and technical knowledge of current systems and expertise in their respective fields to the Student System Project. Members of each Project Group may have been expected to focus on project assignments for sustained periods of time, depending upon the project schedule. Their commitment and dedication to the Project were essential to its success.

Local Project Group members might have been asked to:

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The SSP Team
(as of September 2009)

Area
Name
Title
Management Susan Barr Director
  Carole Horwitz Communications Manager
  Elyta Koh Business Analyst
  Kirk Vanderbrooke Dependent Technologies Lead
  Teresa Wimmer Project Manager and Technical Integration Lead
  Marjorie Schiff Strategic Planning Manager
Administrative Support Lis Christian Staff Assistant
  Lorraine Settimo Administrative Assistant
  Jennifer Charback Administrative Assistant
Admission Team Tracy Pettit Project Team Lead
  Mary Cook Functional Analyst
  Jennifer Meyer Functional Analyst
  Karen Spitzer Technical Analyst
Student Finance Team Wendy West Project Team Lead
  Janet Jones Functional Analyst
  Uma Raghuram Technical Analyst
  Liz Stickley Technical Analyst
  Sheetal Talreja Functional Analyst
  Gail Thompson Functional Analyst
  Michele Wellings Functional Analyst
Registration and Records Team Robert LeHeup Project Team Lead
  Jill Card Functional Analyst
  James (Bink) Montgomery Technical Analyst
  Ann Reinicke Functional Analyst
University Services Team Denise Hubbard Project Team Lead
User Services Team Chris Doran Project Team Lead
  Anita Hasbury-Snogles Help Desk Analyst
Technical Team H.T. Brown LSP
  Stuart Foster Applications DBA
  Ginu George Developer
  Cheryl Graves Technical Analyst/Reporting
  Dean Jones Developer
  James Holbert Developer
  Mark Huff Developer
  Linda Montgomery System DBA
  Scott Newman Data Conversion/Reporting Lead
  Sri Rangaraj Developer
  Johann Reinicke LSP
  Robert Shiflett Technical Coordinator
  Kirk Vanderbrooke Dependent Technologies Lead
  David Vermillion Technical Analyst/Reporting
  Lynn Walker Dependent Technologies Functional Analyst
  Vance Welch System DBA
  Wayan Wirasaputra Software Analyst
University Readiness Susan Barr Director
  Wende Hope Usability and Security Lead
  Carole Horwitz Communications Manager
  Diane LaHue Instructional Designer
  Diane Ober Special Projects Manager/Instructional Designer
  Marjorie Schiff Strategic Planning Manager

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