Integrated System News

11/9/09, 3:10 p.m.

The timecard issue is now resolved.

11/6/09, 9:50 a.m.

Timecard Notice: Please be aware that timecard approval and rejection workflows are delayed.  ISDS is aware of the issue and is working to resolve it. 

PO Shoppers: The UVa Marketplace will be unavailable during an upgrade between 10:00 p.m. Friday, November 6th and 12:00 noon Sunday, November 8th.

11/1/09, 8:45 a.m.

Month-end close is complete. ODS contains data through October 31.

10/21/09, 11:30 a.m.

Downtime alert - the Integrated System will be down from noon until 1pm today for replacement of failed hardware. We apologize for the inconvenience.

10/21/09, 8:00 a.m.

Downtime alert - on Tuesday, October 20th, the Integrated System experienced a hardware failure that led to several service interruptions. These interruptions prevented new logins to the system and disconnected any users in self-service web applications. Core forms users were not affected by the disruptions. The outages were from 1:17-1:29pm, 4:33-4:54pm, and 5:10-6:17pm.

The faulty hardware will be replaced today. A downtime notice will be posted on this page once the replacement part has arrived.

We apologize for the inconvenience.

10/21/09, 11:30 a.m.

Downtime alert - the Integrated System will be down from noon until 1pm today for replacement of failed hardware. We apologize for the inconvenience.

10/21/09, 8:00 a.m.

Downtime alert - on Tuesday, October 20th, the Integrated System experienced a hardware failure that led to several service interruptions. These interruptions prevented new logins to the system and disconnected any users in self-service web applications. Core forms users were not affected by the disruptions. The outages were from 1:17-1:29pm, 4:33-4:54pm, and 5:10-6:17pm.

The faulty hardware will be replaced today. A downtime notice will be posted on this page once the replacement part has arrived.

We apologize for the inconvenience.

10/1/09, 8:00 a.m.

Month-end close is complete. ODS contains data through September 30.

9/28/09, 8:30 a.m.

Month-end close: Good news! Beginning this month, NO users will be disconnected from the Integrated System for month-end close. All IS responsibilities will remain active. If you are a Grants Accounting user, please be advised that month-end close will begin at 2:00 p.m. on Wednesday, September 30, and we ask that you do not initiate GA baselining between 2:00 p.m. Wednesday, September 30, and 7:00 a.m. Thursday, October 1.

Encumbrances: All encumbrances for the semi-monthly, semi-monthly paid monthly and old biweekly have been liquidated in production.  The encumbrances will be picked up by the financial nightly processes tonight and will reflect on commitment reports by Monday morning.

9/25/09, 2:15 p.m.

PO Shoppers: UVa Marketplace will be unavailable tomorrow (Saturday, 9/26)) night beginning at 9 p.m. for approximately 1 hour for maintenance

Self-Service Time and Leave (SSTL): If you have basic navigation questions related to online time and leave and/or access to the Integrated System (password resets) over the weekend, please contact 434-924-HELP (4357) and select option 1, then 2.  Agents are available 24 hours a day, 7 days a week to assist you. 

9/16/09, 8:10 a.m.

Not all encumbrances have been liquidated for the Semi-Monthly and Semi-Monthly Paid Monthly payrolls.  We are working on the solution and should have a resolution shortly.

9/22/09, 4:45 p.m.

Planned Downtime tonight: The Integrated System will be unavailable from 11:00-11:30 tonight, September 22, for production maintenance.

9/16/09, 8:10 a.m.

Not all encumbrances have been liquidated for the Semi-Monthly and Semi-Monthly Paid Monthly payrolls.  We are working on the solution and should have a resolution shortly.

9/9/09, 8:40 a.m.

RE: Discoverer reports using Payroll views: If you have created user-defined reports (or modified pre-defined reports) in Discoverer using Payroll views, you will need to re-create the reports, as the EUL will be updated on September 14th to reflect the bi-weekly payroll as well as pay period and end date changes.

9/2/09, 8:50 a.m.

Extended downtime for an HR upgrade to implement Self Service Time and Leave: The Integrated System will be unavailable from 5:00 p.m. on Friday, September 11, until 8:00 a.m. on Monday, September 14, as the system is upgraded to implement Self Service Time and Leave (SSTL). ODS will be available during normal published hours during this time. However, ODS will not be refreshed Friday, September 11th, or Saturday, September 12th.

9/1/09, 9:30 a.m.

Month-end close is complete. ODS contains data through August 31.

8/24/09, 9:15 a.m.

Month-end close: At 2:00 p.m. on Monday, August 31, all users will be disconnected temporarily from the system as we prepare for month-end close. Holders of IS responsibilities that remain active during month-end close may log back on at 2:30 p.m. Responsibilities that do NOT remain active during month-end close will be reactivated at 7:00 a.m. on Tuesday, September 1. Click here for a list of deactivated and active responsibilities.

8/1/09, 7:50 a.m.

Month-end close is complete. ODS contains data through July 31.

7/21/09, 4:45 p.m.

Please note 2 upcoming planned system downtimes:

UVa Marketplace upgrade: The UVa Marketplace will be down for an upgrade between 10:00 p.m. Friday, July 24th and 12:00 noon Sunday, July 26th. 

Month-end close: At 2:00 p.m. on Friday, July 31, all users will be disconnected temporarily from the system as we prepare for month-end close. Holders of IS responsibilities that remain active during month-end close may log back on at 2:30 p.m. Responsibilities that do NOT remain active during month-end close will be reactivated at 7:00 a.m. on Saturday, August 1. Click here for a list of deactivated and active responsibilities.

7/3/09, 5:30 p.m.

Downtime for system maintenance: The Integrated System will be unavailable from 6:30 p.m. until 7:30 p.m. on Friday, July 3 for system maintenance. ODS will remain available.

7/1/09, 8:20 a.m.

All Grants Accounting Users: The annual budget load begins today. Please refer to the related email for details.

7/1/09, 7:50 a.m.

HAPPY NEW YEAR! Year-end close is complete. ODS contains data through June 30.

6/22/09, 11:40 a.m.

Month-end/Year-end close: At 6:00 p.m. on Monday, June 29, all users will be temporarily disconnected from the Integrated System as we prepare for month-end close.  Holders of IS responsibilities that remain active during month-end close may log back on at 6:30 p.m.  Responsibilities that do NOT remain active during month-end close will be reactivated at 7:00 a.m. on Wednesday, July 1, 2009. Click here for a list of deactivated and active responsibilities.

PLEASE NOTE: Due to year-end close, these additional responsibilities will NOT remain active during month-end close:

• UVA PO Shopper
• UVA PO Purchaser
• UVA PO Requester

6/19/09, 9:30 a.m.

Extended downtime for system maintenance: The Integrated System will be unavailable from 6:00 a.m. on Saturday, June 27, until noon on Sunday, June 28, for system maintenance. ODS will be available during normal published hours on both days.

6/1/09, 8:00 a.m.

Month-end close is complete. ODS contains data through May 31.

5/21/09, 3:45 p.m.

Month-end close:  At 6:00 p.m. on Saturday, May 30, all users will be temporarily disconnected from the Integrated System as we prepare for month-end close.  Holders of IS responsibilities that remain active during month-end close may log back on at 6:30 p.m.  Responsibilities that do NOT remain active during month-end close will be reactivated at 7:00 a.m. on Monday, June 1, 2008.  Click here for a list of deactivated and active responsibilities.

5/1/09, 8:20 a.m.

Month-end close is complete. ODS contains data through April 30.

4/28/09, 9:30 a.m.

HRMS Specialists: There was an error in the HR/Payroll System Availability calendar. It is not available for you today. It will be available again tomorrow.

4/24/09, 2:15 p.m.

IS User Survey Drawing winner: Brad Miller from Commerce. Congratulations!

4/24/09, 10:30 a.m.

HRMS Timekeepers: If you were disconnected from the Integrated System around 10:00 a.m., it was because ISDS had to regenerate biweekly timecards. Your responsibility has now been reactivated. We apologize for any inconvenience.

4/24/09, 8:50 a.m.

Month-end close: At 2:00 p.m. on Thursday April 30th, all users will be disconnected temporarily from the system as we prepare for month-end close. Holders of IS responsibilities that remain active during month-end close may log back on at 2:30 p.m. Responsibilities that do NOT remain active during month-end close will be reactivated at 7:00 a.m. on Friday, May 1st. Click here for a list of deactivated and active responsibilities.

4/2/09, 12:30 p.m.

The labor for the 6 2009 BW payroll has NOT been imported into LD due to a Labor Distribution issue. The issue has been reported to Oracle. Once the issue is resolved, the pay will be imported.

4/2/09, 9:00 a.m.

Manager Self-Service training available today, April 2!  Click here for an overview of how to use the new functionality in the Integrated System.

4/1/09, 8:25 a.m.

Month-end close is complete. ODS contains data through March 31.

3/30/09, 8:00 a.m.

The Integrated System is now available following UVa Marketplace maintenance.

3/23/09, 1:40, p.m.

Extended downtime for UVa Marketplace: The Integrated system will be unavailable from 10:00 p.m. on Friday, March 27, until noon on Sunday, March 29, for UVa Marketplace maintenance.

Month-end close: At 2:00 p.m. on Tuesday, March 31, all users will be disconnected temporarily from the system as we prepare for month-end close. Holders of IS responsibilities that remain active during month-end close may log back on at 2:30 p.m. Responsibilities that do NOT remain active during month-end close will be reactivated at 7:00 a.m. on Wednesday, April 1. Click here for a list of deactivated and active responsibilities.

3/21/09, 7:00 p.m.

The Integrated System is now available following system maintenance.

3/20/09, 2:00 p.m.

Marketplace downtime, March 27-29:  The UVa Marketplace will be unavailable between 10:00 p.m. Friday, March 27th and 12:00 noon Sunday, March 29th, for system maintenance.

3/13/09, 1:40 p.m.

Planned Extended Downtime: The Integrated System will be unavailable from 3:00 a.m. Saturday morning, March 21, until noon on Sunday, March 22, for system maintenance. ODS will be available during normal published hours.

3/2/09, 11:45 a.m.

Month-end close is complete. ODS contains data through February 28.

2/20/09, 10:40 a.m.

Month-end close:  At 6:00 p.m. on Friday, February 27th, all users will be temporarily disconnected from the Integrated System as we prepare for month-end close. Holders of IS responsibilities that remain active during month-end close may log back on at 6:30 p.m.  Responsibilities that do NOT remain active during month-end close will be reactivated at noon on Sunday, March 1. Click here for a list of deactivated and active responsibilities.

2/12/09, 4:45 p.m.

IS User Notice messages may be going to junk mail in Outlook: A message was sent from IS User Notice (isds-us@cms.mail.virginia.edu) to Grants Accounting users this week. Some people who use Outlook for email found it in junk mail. If you are a grants accounting user who did not receive the message and use Outlook, please check junk mail and - all IS users - configure Outlook to accept messages from isds-us@virginia.edu.

02/01/09, 8:00 a.m.

Month-end close is complete. ODS contains data through January 31.

Please go to the System Archive for more history.