Finance/HR Release 12 (R12) Upgrade Information

After almost 5 years since the last upgrade, the University of Virginia is implementing an upgrade to release 12 of the Integrated System Finance and HR applications. In addition to providing some navigation enhancements and other minor additional functionality improvements, the upgrade ensures that the University will continue to receive premium support from Oracle, including regulatory and statutory updates to HR/Payroll. The scheduled go-live date is May 2, 2011.

The Integrated System R12 upgrade completed successfully. Users were notified of system availability at 6:30am, May 2.

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Key enhancements with R12

General

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Fixed Assets

General Ledger

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Grants Management

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With our upgrade to R12, users will begin to see invoice variance lines when the unit price on an invoice is more or less than the unit price on the purchase order. This new feature will provide better insight into variances that occur between purchase order and invoice prices.
Invoice variance lines will appear on Grants Accounting reporting tools such as Expenditure Inquiry, Award Status, and Project Status. To determine the actual invoice line amount, you can add the amount of the variance line to the amount of the expense line. GA Discoverer reports (i.e., Expenditure Detail by Project) will net the line amount and variance as they always have.

Discoverer Plus - Expenditure Detail By Project Reportscreenshot
Supplier Variance Line Examples
Supplier: Beckman Coulter Inc.
PTA: 100008.101.DR00120.11000

Purchase Order 1061819: 2 @ 1040 = 2,080

Invoice Amount:  2 @ 1000 = 2,000
Cost Line 2080.00 + Variance Line <80.00> = 2,000.00 Total Expense

Purchase Order 1061820: 2 @ 980 = 1,960

Invoice Amount:  2 @ 1000 = 2,000
Cost Line 1,960.00 + Variance Line 40.00 = 2,000.00 Total Expense

Example of Invoice Price Variance line on AP Invoice Distributions
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Expenditure Inquiry
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Award Status (Expenditure Item Details: Actuals)
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Project Status (Expenditure Item Details)screenshot

Accounts Receivable

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Cash Management

Accounts Payable

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iProcurement

Purchasing

No more changing passwords!

After the May 2nd go live, you will be prompted to change your password one more time to conform to new, stronger requirements. After that, you will not be required to change your password. New users' passwords also will have to meet the stronger requirements. New requirements will be:

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