Integrated Systems Project
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FINANCE | General Ledger | Funds Management | Labor Distribution | Accounts Receivable & Cash Management | Purchasing & Accounts Payable | Order Entry & Inventory | Reports & Data Store

General Ledger
The general ledger is the repository of all financial transactions for the University. In the new Oracle environment, the general ledger account structure will facilitate the collection, management, and analysis of financial information.

Key functionality provided by a fully integrated general ledger includes a streamlined data entry and reporting model. This model will allow users a simple means of entering, researching, and reporting on financial activity across applications, using robust reporting tools.

New General Ledger Account Structure

Segment Desriptions
The following descriptions represent our current expectations of the new general ledger account structure. These segment descriptions could change following testing of the applications. Exact placement of codes such as those for the state and for financial reporting has not yet been determined.

Entity - A required balancing segment for the institution, housing total debits and credits
•  Activity or event with a single purpose that may be    executed over a specified period of time (e.g., a    conference, a research project, a course, departmental    operations, etc.)
•  Specific funding sources (designated    by the Award/s in    the PTAEO)
•  Predetermined budget
•  May cross fiscal years
•  Not an organization or an employee
Fund and Source - Two required financial reporting attributes
Object Code
•  Used to categorize the type of expenditure, revenue, or    balance sheet transaction (salaries, wages, supplies,    tuition, receivables, etc.)
•  Will try to standardize on state codes to the extent    practical
•  Unit to which transactions are recorded
•  Maintains an identified group of employees
•  Ongoing business function engaged in one or more of the    University's activities and missions
•  May have assigned space
•  An established budget
•  Fiscal oversight by a designated individual
•  Part of UVa reporting structure (i.e. hierarchy of    parent/child relationships)
Future - A segment held for future use

Sample Entry
(print for better legibility)

Mapping General Ledger to the PTAEO
(print for better legibility)

Go To Archived Status Reports Page

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New General Ledger Account Structure

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Monday, 01-Nov-2004 10:57:14 EST
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