RESOURCES | Human Resources Management System
| Payroll | Time Management
Training Administration | Fixed Assets | Reports & Data Store
Human Resources Management System
The Oracle Human Resources Management System (HRMS) will provide an integrated human resources, payroll, time management, and training administration solution for the University.
The Oracle HRMS applications will streamline the human resources processes at the University, both at the central and departmental levels, and facilitate the tracking of transactions. Employee hiring, data maintenance, performance evaluations, absence tracking, and time and attendance entry will be done on-line by schools and departments, thus reducing transaction processing time and the use of paper.
The promise of the Oracle HRMS applications is the prospect of being able to enter and retrieve information that will assist in management decisions, from the individual to the institutional level. It is expected that the time consuming practice of re-keying information from the core financial system into "shadow" systems will be substantially reduced, if not eliminated. While it is too soon to determine exactly how the Oracle HRMS applications will be set up at UVA, the following is possible:
Any recruitment process can be reflected in Oracle HRMS, whether it is highly structured, such as a recruitment campaign, or informal. The Requisition Summary report provides a full candidate list of all people who have applied for a specific vacancy or vacancies within a requisition, including interview times.
Details and History
Competencies will allow us to specify the skills required for the work to be performed and the competencies required for success. Competencies can be defined for applicants and employees, and as requirements for positions and vacancies. Oracle HRMS provides search facilities to perform skills and competency matching to locate applicants who possess the skills required by a position or a vacancy.
Training courses managed through Oracle Training Administration can be defined to deliver specific competencies and success measures. The competencies achieved through attendance at a training course can be reflected as a new competency for the employee.
and Organization Structures
Oracle HRMS provides a drill-down capability that allows certain users the ability to view all employees who have held a given position, and all the applicants for a position. Access to these views can be secured.
Monitoring and Accrual Plans
Accrual plans can be created to reflect the rules by which vacation, sick, or other paid time off accrues over a year, including rules about leave that may be carried forward into the next year. When paid time off is recorded for an employee, you can view the amount of time off, total accrual this year, carryover, and remaining balance.
Human Resources and Oracle Payroll Integration
Oracle provides mass data entry facilities to make time, benefit and payroll entries for many employees at once. The data can be validated and any errors corrected before being transferred to the employee record.
There are also a number of standard reports supplied with Oracle HRMS, including absences report, benefits enrollment registers, EEO reports, employee organization movements reports, job and positions skills matching report, requisition summary, salary review report, staffing budget details showing how current staffing varies from projected budget, and termination report, among others.
and Manager Self Service
Managers can quickly create an offer to an applicant and route it for approval, minimizing the time taken to hire and shortening the downtime of vacant posts. Facilities are provided to perform searches for employees and/or applicants whose skills, qualifications, training, or experience match the position requirements of vacancies. Hiring managers will be able to perform their own searches for suitable applicants.
Manager Self Service functions also include: Update qualifications, licenses, education, and awards; Create and review appraisals and competency assessments, and transfer them to other participants using Oracle Workflow; Approve or reject an employee self-nominated training class request; Approve or reject an internal job application made by an employee; Perform skills profiling and search.
Views processes include application history, employment history, vacation balances, contact and dependent details, salary information, and absence history.
Note: Oracle HRMS self-service functionality will likely be implemented in stages with not all functionality available at the first go live date of 7/1/02.