ADDENDUM ONE TO ALL FIRMS:

Reference: Request for Proposal #END032598

Commodity: Administrative Software and Implementation Services

Dated: March 25, 1998

Proposal Due: May 13, 1998

 

Please reference the following for clarifications and changes to the Request for Proposal (RFP) #END032598 issued on March 25, 1998 for Administrative Software and Implementation Services:

RFP Section VI, Information about this RFP, Section A, Procurement Schedule

The University has extended the due date for receipt of proposals from firms by one week, so that the new due date for proposals is May 13, 1998 at 3:00 p.m. Other events have been added or rescheduled as well. Change Section A, Procurement Schedule to read:

 

Date & Time Event

April 16, 1998 Pre-proposal conference

May 13, 1998, 3:00 p.m. Formal proposals due from firms

May 29, 1998 Software demonstration scripts made available to firms

July 1 - 17, 1998 Oral presentations with software firms

July 20 - August 7, 1998 Software demonstrations

October 5-16, 1998 Oral presentations - implementation firms

November, 1998 Negotiations

 

RFP Section VI, Information about this RFP, Section D, Proposal Deadline and Number of Copies

 

Change the last sentence of this section to read:

All proposals must be received at the Issuing Office by 3:00 p.m. on May 13, 1998.

 

RFP Attachment 8, Preferred Contractual Provisions:

In Section A, General Contractual Provisions, item 12, Insurance, change to read:

 

Insurance. Listed below is the insurance which the Selected Firm(s) must maintain under any Agreement resulting from this RFP. Each Firm will propose insurance that meets or exceeds the needs of the University. No Agreement will be executed by the University until the Firm satisfies the insurance requirements of the University. The Selected Firm(s) may be required to provide the University with a valid Certificate of Insurance before providing any goods or services to the University. The University reserves the right to approve any insurance proposed by the Selected Firm.

Commercial/Comprehensive General Liability:

The Selected Firm(s) and any Subcontractor will provide a minimum Limit of Liability for bodily injury and property damage of $1,000,000 per person/occurrence with coverage for:

Premises/Operations

Contractual

Independent Contractors

Personal Injury

Products/Completed Operations

The Selected Firm(s) and any Subcontractor will provide a minimum combined single Limit of Liability for bodily injury and property damage of $300,000 per occurrence with the following coverages for vehicles operated by their employees.

Any Automobile

Owned and Non-Owned Automobiles

Additional Insured*

Other Additional Insured

 

* If the University requests to be named as an Additional Insured, the proper name is: "The Commonwealth of Virginia, and the Rector and Visitors of the University of Virginia, its officers, employees and agents."

 

Errors and Omissions

The Selected Firm(s) and any Subcontractor will provide Errors and Omissions coverage in the amount of $1,000,000 per occurrence.

 

If you have any questions concerning this Addendum or the RFP, please contact me at (804) 924-4019 or Gary Nimax at (804) 924-4220. Thank you for your participation in this RFP Process. I look forward to receiving your proposal.

 

Sincerely,

  

Eric N. Denby, C. P. M.
Director

 

Please sign below, acknowledging receipt of this Addendum and return this document with your response to the RFP.

 

Signature Name of Firm

 

Please Print Name of Person Signing Above Date