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Milestones

Integrated Systems Task Force (ISTF) formed. The ISTF was charged with determining whether U.Va. should pursue a best-of breed or an integrated system strategy for replacement of its information systems.

May 1996

Final Report of the Integrated Systems Task Force. The ISTF recommended that the University pursue an integrated system strategy.

March 1997
Integrated Systems Partner Evaluation Project (ISPEP)/Core Assessment Team (CAT) launched. The CAT, the oversight body of ISPEP, was charged with conductingthe RFP process to select a software vendor and animplementation partner firm. July 1997
Software vendor partnership presentations. Four ERP software vendors were invited to U.Va. to give one-day presentations on their products and partnership philosophies. Based on these presentations, three vendors were asked to prepare one-week software demonstrations for the U.Va. community. July 1998
Software vendor demonstrations. Three ERP software vendors gave 4-day software demonstrations to members of the University community. July/August 1998
Implementation partner firm presentations. Three implementation partner firms were invited to U.Va. to give one- day presentations on their implementation strategies and partnership philosophies. September 1998
Final report submitted to Vice Presidents. In its report, CAT identified the two software vendors and the two implementation partner firms with which the University should pursue negotiations. November 1998
Begin negotiations. The ISP Negotiating Committee is currently negotiating price, terms, and conditions with two finalist software vendors and two finalist implementation partner firms. November 1998
Planning contract signed with implementation partner firm. A planning contract was signed with KPMG. January 1999
Commence project planning effort. July 1999
Sign contract with software vendor. A contract was signed with Oracle on September 24, 1999. September 1999
Obtain Board of Visitors' approval. October 1999
Finance Phase 1 Kick-off. December 1999
Current business processes mapped. January 2000
Future business process model (high level) mapped. February 2000
Sign contract for Phase 1 implementation with KPMG. March 2000
U.Va. business requirements defined. April 2000

Completion of gap analysis (comparing U.Va.
business requirements against the capabilities
of the Oracle applications).

April 2000

Preliminary demos held. June 2000
Set-up completed. October 2000
Oracle Responsibilities defined. October 2000
Conversion of U.Va. employees from HRS to Oracle HR. November 2000
First Conference Room Pilots November 2000
New Integrated System website deployed. January 2001
Overview and Navigation Training commence. January 2001
Applications Training Commences April 2001
Labor Distribution Go-Live May 29, 2001
HR/Payroll Phase II Kick-off June 18, 2001
Begin "Dim Week" by shutting down current system July 2, 2001
Financial applications go-live July 9, 2001
Complete first month-end closing August 1, 2001
HR/Payroll current business processes mapped July 2001
HR/Payroll future business process model mapped August 2001
HR/Payroll U.Va. business requirements defined October 2001
Completion of HR/Payroll gap analysis October 2001
Fixed Assets current business processes mapped October 2001
Oracle Training Administration Go Live November 2001
HR/Payroll Conference Room Pilots 1 December 2001
Fixed Assets future business process mapped December 2001
HR/Payroll Design complete December 2001
Completion of Fixed Assets gap analysis January 2002
Fixed Assets Conference Room Pilot 1 February 2002
HR/Payroll responsibilities defiined February 2002
Fixed Assets responsibilities defined March 2002
HR/Payroll Conference Room Pilot 2 March 2002
HR/Payroll training commences April 2002
Fixed Assets Go-Live July 2002
HR/Payroll Data Conversion commences September 26, 2002
HR/Payroll Go-Live October 2 and 3, 2002
 
 
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2001 by the Rector and Visitors of the University of Virginia
Friday, 04-Oct-2002 09:10:11 EDT
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