Academic Policies

Eligibility & Requirements

Participation in January Term 2009 is limited to University of Virginia undergraduate students in Good Standing who are enrolled in an undergraduate degree program. Students with a cumulative GPA below 2.0 will need the signature of their Association Dean (CLAS) or Academic Dean (Architecture, Commerce, Nursing, and SEAS) on the January Term registration form. Applicants for a January Term Study Abroad program must have a GPA of 2.5 or higher.

Academic suspension begins at the end of the fall semester (083) and takes precedence over any earlier plans to participate in January Term. Suspended students who enroll in a U.Va. January Term class will have their registration cancelled and tuition refunded.

Students may only register for one January Term course.

Students enrolled in a January Term course are expected to attend each class meeting.

University of Virginia December Degree Candidates may NOT count January Term work toward their degree.

January Term students are subject to the University of Virginia's academic, financial, and non-academic rules and regulations.

Grading Options
Permission to take a course CR/NC must be granted by the course instructor. The instructor's signature is required on the registration form at the time of registration. Changes in grading option must be made in-person by 4:30 p.m. on Friday, January 2nd.

Auditing is not allowed in January Term.

Schedule Changes*
Students should select their courses carefully. The last day to add/drop is Friday, Jan. 2, 2009. This must be completed IN-PERSON by 4:30 pm on Jan. 2 in the Office of Summer and Special Academic Programs, Garrett Hall B019. A student who drops a January Term course by 4:30 pm on Jan. 2, 2009 and does not add a new course will receive a full refund.

Students who attend the first day of class and decide to drop the class need the instructor's signature on the January Term add/drop form. Students adding a course on January 2nd need an instructor's signature on the January Term add/drop form.

There will be NO refunds after January 2, 2009.*

Course withdrawal is permitted January 3 - 6, 2009. Course withdrawal requires the instructor's signature. There is NO refund for a course withdrawal.

The January Term add/drop and withdrawal forms are available in the January Term Office, Garrett Hall B019.

Credits
A January Term course will be displayed in ISIS and on the academic transcript as a spring semester course. However, a January Term course WILL NOT count towards any academic requirements for the spring semester, such as being enrolled in a minimum number of credits, and once the course is completed any credits earned do not count towards meeting spring semester satisfactory progress rules. In practice, January Term courses are considered completely separate from spring semester courses.

*Note: There are separate policies for schedule changes and refunds for January Term Study Abroad. Consult the ISO for details (434)982-3010, www.studyabroad.virginia.edu.