Mail Preparation Solutions: University Mail Services at the University of Virginia

Mailing Address

University Mail Services
P.O. Box 400101
Charlottesville, VA 22904-4101

Physical Address

1101 Millmont Street
Suite 101
Charlottesville, VA 22904

434-924-2048
434-924-4476
Mail Services
Housing Mail Services (for student mail)
Station 1 Emmet House 434-924-7971
Station 2 Fitzhugh House 434-924-3421
See Map (same building as Parking & Transportation)

Mail Preparation Solutions

Services Offered by Printing & Copying Services

In cooperation with U.Va. Mail Services, Printing & Copying Services offers the following services:

Inkjet addressing envelopes and brochures from computer files.
Computer address file conversion.
Inkjet indicia placement on the envelope or mail piece.
Inkjet messaging on the envelope or mail piece.
Address label creation and placement.
Tabbing on mail pieces.
Machine inserting up to 6 pieces per envelope.
Delivery to USPS in proper format to obtain lowest possible postage rates.
Address verification and correction.
Messenger Mail preparation.
UPS Shipping.
Use of University permit #164 and electronic billing of postage charges by University Mail Services.

Quotations

Special needs usually require special pricing. Call us for quotations for any mailing functions.

Special Handling

There are always times when circumstances require extraordinary measures to meet deadlines or unusual requests. We can accommodate most special requirements, although additional changes may be incurred.

Bulk Mail Preparation

In cooperation with UVa Mailing Services, Printing and Copying Services now offers bulk mail preparation. This new partnership is designed to provide the best possible mail preparation services at the lowest possible cost to University mailers.

Bulk Mail Information and Authorization Form — (downloadable pdf document)

Pricing

File Conversion $20.00/job
Preferred file formats:
1. Delimited text
2. DBF
Please call to see about others before use.
CASS certification/USPS form preparation $10.00/job
Deliverable address verification $10.00/job
Manual address $30.00/hr correction
Inkjet addressing $22.50/m
Inkjet messaging $12.00/m
Inkjet Indicia $12.00/m
Pressure Sensitive Labeling 1-up only $10.00/m
Pressure Sensitive - Labeling Sheet or Multiple Width - hand applied ($20.00 min) $30.00/hr
Upcharge for labeling pieces larger than 8.5" x 11" or more than 1/4" Thick $10.00/m
Machine insertion:
- 1 piece ($26.00 min) $ 9.00/m
- 2 pieces ($30.00 min) $11.50/m
- 3 pieces ($34.00/min) $14.00/m
- 4 pieces ($37.00/min) $16.50/m
- 5 pieces ($41.00/min) $19.00/m
- 6 pieces ($45.00/min) $21.50/m
Hand insertion $30.00/hr ($20.00 min)
Small lot folding $30.00/hr ($20.00 min)
Hand zip code sort $30.00/hr ($20.00 min)
Sort, tie & bag USPS $30.00/hr ($20.00 min)
Tabbing 1 tab $10.00/m 2 tabs $12.00/m
Delivery to USPS or Messenger Mail $ 5.00/job

Plan Ahead

The time to involve the mail preparation team in your project is in the initial planning stages.

Graphic Design

We can either completely design your mail piece or polish it for better presentation, while meeting all USPS mailing requirements.

Printing Office

We can create professionally printed media in full color or black and white on any stock with any finish to enhance your product presentation.

Copying Services

We can quickly and inexpensively produce quality black and white or full color product for your smaller mailings.

At Fees You Can Afford

We can often save you more postage expense than the cost of our service alone. Why not call us today?

Important Notice

We are UVa's designated source for business reply envelopes.

University Printing & Copying Services Mail Preparation
2474 Old Ivy Road P.O. Box 400728 Charlottesville, VA 22904-4728
Phone: (804) 924-7186
Fax: (804) 924-6174
E-mail: uvaprint@virginia.edu




Mission Statement Locations Hours of Operation Mail Services Guide (business reply mail, standard or bulk mail, instructions, policies, and more) Mail Preparation Student Mail/Address Finder Information Address Directory Suspicious Mail U.S. Postal Information Related Links Staff Home Mailing Address University Mail Services P.O. Box 400101 Charlottesville, VA 22904-4101 Physical Address 1101 Millmont Street Suite 101 Charlottesville, VA 22904 434-924-2048 434-924-4476 Mail Services Housing Mail Services (for student mail) Station 1 Emmet House 434-924-7971 Station 2 Fitzhugh House 434-924-3421 See Map (same building as Parking & Transportation)		Mail Preparation Solutions Services Offered \| Quotations \| Special Handling \| Bulk Mail \| Pricing \| Plan Ahead \| Graphic Design \| Printing Office \| Copying Services \| At Fees You Can Afford Services Offered by Printing & Copying Services In cooperation with U.Va. Mail Services, Printing & Copying Services offers the following services: Inkjet addressing envelopes and brochures from computer files. Computer address file conversion. Inkjet indicia placement on the envelope or mail piece. Inkjet messaging on the envelope or mail piece. Address label creation and placement. Tabbing on mail pieces. Machine inserting up to 6 pieces per envelope. Delivery to USPS in proper format to obtain lowest possible postage rates. Address verification and correction. Messenger Mail preparation. UPS Shipping. Use of University permit #164 and electronic billing of postage charges by University Mail Services. BACK TO TOP ^ Quotations Special needs usually require special pricing. Call us for quotations for any mailing functions. Special Handling There are always times when circumstances require extraordinary measures to meet deadlines or unusual requests. We can accommodate most special requirements, although additional changes may be incurred. Bulk Mail Preparation In cooperation with UVa Mailing Services, Printing and Copying Services now offers bulk mail preparation. This new partnership is designed to provide the best possible mail preparation services at the lowest possible cost to University mailers. Bulk Mail Information and Authorization Form — (downloadable pdf document) BACK TO TOP ^ Pricing File Conversion $20.00/job Preferred file formats: Delimited text DBF Please call to see about others before use. CASS certification/USPS form preparation $10.00/job Deliverable address verification $10.00/job Manual address $30.00/hr correction Inkjet addressing $22.50/m Inkjet messaging $12.00/m Inkjet Indicia $12.00/m Pressure Sensitive Labeling 1-up only $10.00/m Pressure Sensitive - Labeling Sheet or Multiple Width - hand applied ($20.00 min) $30.00/hr Upcharge for labeling pieces larger than 8.5" x 11" or more than 1/4" Thick $10.00/m Machine insertion: 1 piece ($26.00 min) $ 9.00/m 2 pieces ($30.00 min) $11.50/m 3 pieces ($34.00/min) $14.00/m 4 pieces ($37.00/min) $16.50/m 5 pieces ($41.00/min) $19.00/m 6 pieces ($45.00/min) $21.50/m Hand insertion $30.00/hr ($20.00 min) Small lot folding $30.00/hr ($20.00 min) Hand zip code sort $30.00/hr ($20.00 min) Sort, tie & bag USPS $30.00/hr ($20.00 min) Tabbing 1 tab $10.00/m 2 tabs $12.00/m Delivery to USPS or Messenger Mail $ 5.00/job BACK TO TOP ^ Plan Ahead The time to involve the mail preparation team in your project is in the initial planning stages. Graphic Design We can either completely design your mail piece or polish it for better presentation, while meeting all USPS mailing requirements. Printing Office We can create professionally printed media in full color or black and white on any stock with any finish to enhance your product presentation. BACK TO TOP ^ Copying Services We can quickly and inexpensively produce quality black and white or full color product for your smaller mailings. At Fees You Can Afford We can often save you more postage expense than the cost of our service alone. Why not call us today? Important Notice We are UVa's designated source for business reply envelopes. University Printing & Copying Services Mail Preparation 2474 Old Ivy Road P.O. Box 400728 Charlottesville, VA 22904-4728 Phone: (804) 924-7186 Fax: (804) 924-6174 E-mail: uvaprint@virginia.edu BACK TO TOP ^