General Information

This information will be updated for Finals Weekend 2015 in the coming months. 2014 information is provided here as a reference.

Quick Links

Assembly and Procession
(Final Exercises on the Lawn)

Students
Assembly points will be designated near the Lawn for each school's degree candidates. Assembly begins at 9 a.m.; all students should be at their designated assembly points no later than 9:30 a.m. Faculty and student marshals will organize degree candidates into columns for the procession. Step-off time for the procession is 10 a.m. The grand marshal will proceed down the Lawn, followed by degree candidates led by their respective dean and faculty marshals. After the degree candidates have processed, the faculty will march in, followed by the grand marshal (second trip down the Lawn) and the president's party. At the end of the exercises, the grand marshal, president's party, and faculty will recess up the Lawn. Following the recessional, the graduates may leave their seating area. Alcohol is not permitted at the assembly points or on the Lawn during the Final Exercises.

Faculty
Deans and faculty marshals will meet at the designated assembly points near the Lawn for each school's degree candidates. Faculty and student marshals will organize degree candidates into columns. Other faculty members are to assemble at 10 a.m. on the Rotunda's southwest terrace above the Lawn. Step-off time for the procession is 10 a.m. The grand marshal will proceed down the Lawn, followed by degree candidates led by their respective deans and faculty marshals. The deans, who have an active role in the exercises, will go to the platform. The faculty marshals will sit with the graduating students. After the degree candidates have processed, the faculty will march in, followed by the grand marshal (second trip down the Lawn) and the president's party. At the end of the exercises, the grand marshal, president's party, and faculty will recess up the Lawn. Following the recessional, the graduates may leave their seating area.

Caps and Gowns

STUDENTS

Undergraduate Students
Undergraduate degree candidates who did not pick up their cap and gown during Fourth-Year Week should plan to stop by the University Bookstore during the following days/times with a photo ID to obtain their cap and gown. These "one-way" caps and gowns do not need to be returned after the ceremony; they may be retained as keepsakes.

Thursday, May 15 9 a.m. - 5 p.m.
Friday, May 16 9 a.m. - 5 p.m.
Saturday, May 17 9 a.m. - 5 p.m.
Sunday, May 18 7 a.m. - 9:30 a.m.

 

Darden, Law, and Medicine Students
Darden, Law, and Medicine degree candidates will pick up their caps and gowns at their respective schools. Students will be notified by their respective school of the dates and times to pick up as well as return caps and gowns. Should you have questions, please contact:

Darden: Kitty Smiley (434) 924-4785 / smileyc@darden.virginia.edu
Law: Sherry Morris (434) 924-4682 / sdm3m@virginia.edu
Medicine: John Densmore (434) 924-2133 / jjd2q@virgnia.edu

 

Master's Degree Candidates
Students earning master's degrees have the opportunity to purchase custom regalia or use the complimentary “one-way” caps and gowns from the University Bookstore.

“One-Way” Caps & Gowns:

The “one-way” caps and gowns will be available for pickup from the University Bookstore March 24-28, 2014, from 10 a.m. to 4 p.m. Students who are unable to pick up their cap and gown during this time period, should plan to stop by the University Bookstore during the following days/times:
Thursday, May 15 9 a.m. - 5 p.m.
Friday, May 16 9 a.m. - 5 p.m.
Saturday, May 17 9 a.m. - 5 p.m.
Sunday, May 18 7 a.m. - 9:30 a.m.

A valid photo ID will be required at the time of pickup. These "one-way" caps and gowns do not need to be returned after the ceremony; they may be retained as keepsakes.

Purchased Regalia:

For those who wish to purchase regalia, the deadline to place an order is Friday, March 28, 2014. Order forms and payment information can be faxed to the UVA Bookstore at (434) 982-2165. Orders can also be dropped off at the UVA Bookstore located atop the 4th floor of the Central Grounds Parking Garage. For questions, please call (800) 759-4667 or (434) 924-3721. To download the UVa Academic Regalia Order Form please click here.

Doctoral Degree Candidates
Students earning doctoral degrees have the opportunity to rent cloth regalia, purchase custom regalia, or use the complimentary “one-way” caps and gowns from the University Bookstore.

“One-Way” Caps & Gowns:
The “one-way” caps and gowns will be available for pickup from the University Bookstore March 24-28, 2014, from 10 a.m. to 4 p.m. Students who are unable to pick up their cap and gown during this time period, should plan to stop by the University Bookstore during the following days/times:

Thursday, May 15 9 a.m. - 5 p.m.
Friday, May 16 9 a.m. - 5 p.m.
Saturday, May 17 9 a.m. - 5 p.m.
Sunday, May 18 7 a.m. - 9:30 a.m.
A valid photo ID will be required at the time of pickup. These "one-way" caps and gowns do not need to be returned after the ceremony; they may be retained as keepsakes.

Rental Regalia:

Cloth regalia is available for rent through the UVa Bookstore. To deadline to place an order is Friday, April 11, 2014. 

Purchased Regalia:

For those who wish to purchase regalia, the deadline to place an order is Friday, March 28, 2014. Order forms and payment information can be faxed to the UVA Bookstore at (434) 982-2165. Orders can also be dropped off at the UVA Bookstore located atop the 4th floor of the Central Grounds Parking Garage. For questions, please call (800)759-4667 or (434) 924-3721. To download the UVa Academic Regalia Order Form please click here.

FACULTY

Faculty in Architecture, Arts & Sciences, Continuing & Professional Studies, Education, Leadership and Public Policy, and Nursing may rent caps and gowns through the University Bookstore (434-924-3721 or 800-759-4667). The deadline for ordering rental regalia for this year's commencement is April 11, 2014.
Rented caps and gowns may be picked up at the University Bookstore at the following times:
Thursday, May 15 9 a.m. - 5 p.m.
Friday, May 16
9 a.m. - 5 p.m.
Saturday, May 17 9 a.m. - 5 p.m.
Sunday, May 18 7 a.m. - 9:30 a.m.
Rented caps and gowns must be returned to the University Bookstore at the following times:
Sunday, May 18 11 a.m. - 4 p.m.
Monday, May 19 9 a.m. - 5 p.m.

Individuals are responsible for the cost of unreturned regalia. A late fee of $20 will be charged for all rental regalia that is not returned after the return dates.

* Faculty in Commerce, Engineering, Graduate Business, Law, and Medicine will pick up their caps and gowns in their respective schools and will return them to those locations.

The Bookstore also offers academic regalia for purchase. The deadline for ordering purchased regalia for this year's commencement is March 28, 2014.

Back to top


Diploma Distribution

Diplomas will be distributed at the school or department (Arts & Sciences and Engineering) diploma ceremonies occurring throughout the afternoon following Final Exercises. Degree candidates not attending the ceremony may pick up their diploma at the University Registrar's Office (UREG) in Carruthers Hall starting at 2 p.m. on May 19, and during regular business hours any day thereafter. Requests to have diplomas mailed may be made using the on-line form at the UREG web site.

Double majors are reminded that they receive only one degree—and thus only one diploma—but have both majors noted on their transcript. If a student has an interest in participating in departmental diploma ceremonies for both of their majors and the schedule allows them to do so, they should notify the department of their secondary major of their intent to participate. This will allow the department to include the graduating student in their ceremony plans.

Diploma Ceremony Participation (August 2013/December 2013 graduates)

August 2013 and December 2013 Graduates: Please contact your school (or department if you are in Arts & Sciences or Engineering) to let them know of your plans to participate in Final Exercises in May 2014. By doing so, you will confirm your intent to attend Final Exercises and your school/department will be aware that they should include you in planning and communicating about their diploma ceremony.

Invitations

Orders for "Personalized Announcement Packages" may be placed through the University Bookstore's web site. Click on the Graduation Items & Information button at the bottom of the page. There is not a formal deadline for ordering announcements, however early ordering is recommended. See the Bookstore's web site for more details.

Lodging (Places to Stay)

The University offers on-Grounds housing for guests attending Finals Weekend 2015. Guests will stay in the new dorms located in Alderman Road Residence Area. These air-conditioned hall-style accommodations include shared common area and bathrooms (gender specific). Each guest will receive a linen packet containing one set of sheets, one pillow, one washcloth, and one towel. It should be noted that rooms are not equipped with hangers, iron or ironing board, hair dryers, or lamps (overhead lighting only).

All reservations must be made by the graduating student. Reservations will be provided on a first-come, first-served basis. For more information, please contact Conference Services at 434-924-44799 or visit their Graduation Housing page.

For information on area hotels and room availability, contact the Charlottesville/Albemarle County Convention and Visitors Bureau at 434-293-6789/877-386-1103 or visit their web site. A list of local hotels can also be found at the University's Places to Stay site.

Miscellaneous

Animals
No animals other than service dogs will be permitted on the Lawn and at other sites.
Class Party Tickets
Each undergraduate may obtain a maximum of three tickets to the Fourth-Year Class Party at Alumni Hall, where there will be live music and light refreshments. Tickets will be distributed at the University Bookstore May 15 - 17. See times listed under the May cap & gown distribution schedule. A ticket is required for admission to the party.
Finals Program Distribution
Programs will be available at information booths and on the Lawn. Programs will be placed in the seats of each graduating student, so they need not pick up a copy before the academic procession.
First Aid
The Emergency Medical Services treatment area, staffed jointly by the University of Virginia Health System Special Event Medical Management team and Charlottesville-Albemarle Rescue Squad personnel, will be located on central Grounds during the ceremonies on Saturday and Sunday. First Aid stations will also be located around central Grounds during the ceremony on Sunday. Alert an usher, police officer, or bus driver if assistance is needed.
Food Service/ Food Stand Locations
Saturday, May 17
A food stand offering beverages and snacks will be open on Saturday from 9:30 a.m. to 1:30 p.m. on McCormick Road near Garrett Hall.

Sunday, May 18

Dining Services will offer an all-you-can-eat breakfast buffet for $5 per person at the Observatory Hill Dining Hall from 6 a.m. until 9 a.m. on Sunday, prior to Final Exercises.

Light breakfast items (doughnuts, pastries, muffins, croissants, biscuits, fruit juice, soda, bottled water, coffee) will be offered for sale Sunday morning. The food stands will be open from 8 a.m. to 2 p.m. Lunch items (chicken fingers, fries, burgers, hot dogs, snacks) will be available beginning mid-morning.

Food Stand Locations on Sunday, May 18
  • east of the Rotunda near Brooks Hall (drinks & snacks only)
  • west of the Rotunda near the Chapel
  • on McCormick Road between Patterson and Colonnade Alleys (ice cream & lemonade stand)
  • on McCormick Road near Garrett Hall
  • sidewalk between Thornton Hall and Chemical Engineering Research Building
  • sidewalk outside Chemistry Building
In addition to the food stands, the following locations will be open on Sunday:
Information Booths
The Newcomb Hall first floor Information Desk and the third floor Event Information Station will be open on Saturday, May 17 from 8 a.m. to 7 p.m., and on Sunday, May 18 from 7 a.m. to 6 p.m. Information booth locations and hours of operation during Finals Weekend are listed below.
Saturday, May 17
9:30 a.m. - 1 p.m.
  • on McCormick Road near Minor Hall
    (Rain Site: John Paul Jones Arena foyer)
  • at the intersection of University Avenue and Rugby Road
    (Rain Site: John Paul Jones Arena foyer)
Sunday, May 18
7 a.m. - 1 p.m.
  • east of the Rotunda near Brooks Hall
  • on McCormick Road near Thornton Hall
7 a.m. - 2 p.m.
  • west of the Rotunda near the Chapel
7 a.m. - 3 p.m.
  • on McCormick Road near Minor Hall
  • at the intersection of University Avenue and Rugby Road
(Severe Weather Site: John Paul Jones Arena foyer)
Lost and Found
Location:
Newcomb Hall: 1st Floor Information Desk

Contact Information:

Phone: 434-924-3601
E-Mail: reservenewcomb@virginia.edu

Hours of Operation:

Friday, May 16 8 a.m. - 7 p.m.
Saturday, May 17 8 a.m. - 7 p.m.
Sunday, May 18 8 a.m. - 7 p.m.
Monday, May 19 8 a.m. - 5 p.m.




 

Nursing Mothers Room
Newcomb Hall Room 389 will be available for mothers with infants/ nursing mothers to escape the crowds on Sunday, May 18.
Restrooms
Signs will be posted to indicate restroom locations near the Lawn.

Parking and Shuttle Buses

During Finals Weekend, public parking is unavailable on McCormick Road, the lots along McCormick Road, and some other lots nearest central Grounds. Degree candidates and guests are urged to park in the locations specified below and use the University's free shuttle bus service. McCormick Road will be closed to vehicular traffic on Sunday, May 18th between 6 a.m. and 4 p.m. from University Avenue through the bridge crossing Emmet Street. Detailed information regarding parking and transportation on Sunday, May 18 is available on the Parking and Transportation Tips page.

Parking will be available at the following locations during Finals Weekend:


Emmet/Ivy Parking Garage Map
Complimentary parking is available (1,200 spaces), but there is no shuttle bus service. The garage is only a 10 minute walk to the Lawn with a moderate incline.
Central Grounds Garage Map Parking is available in the Central Grounds parking garage. No shuttle bus service is provided to and from this location.
Saturday: spaces available at an hourly rate
Sunday: spaces available - $5.00 per vehicle
Scott Stadium Map Complimentary parking. Shuttle buses will load/unload near the entrance of the Student Activities Building. Tip: Persons attending diploma ceremonies on West Grounds are encouraged to park at Scott Stadium.
University Hall Map Complimentary parking. Shuttle buses will load/unload near the west entrance of University Hall. Tip: Persons attending diploma ceremonies on North Grounds are encouraged to park at University Hall or the John Paul Jones Arena.
John Paul Jones Arena Map Complimentary parking. Shuttle buses will load/unload near the west entrance of University Hall, located across Massie Road from the arena. Very limited parking is available at this location under the severe-weather plan. Tip: Persons attending diploma ceremonies on North Grounds are encouraged to park at University Hall or the John Paul Jones Arena.

Shuttle buses will run continuously from Scott Stadium and University Hall as follows:

Day
Time
Bus Stop Location on
Central Grounds
Saturday, May 17
Valedictory Exercises
9 a.m. to 2 p.m. Buses will stop on McCormick Road at the University Chapel.
Sunday, May 18
Final Exercises and
Diploma Ceremonies
7 a.m. until diploma
ceremonies conclude*
(approximately 5:30 p.m.)
Buses will stop on McCormick Road near the University Chapel. They will stop at diploma ceremony sites following the Final Exercises ceremony on the Lawn but not prior to Final Exercises.
* Buses will run longer if the inclement- or severe-weather plan is followed.

***For detailed information about shuttle bus routes before and after Final Exercises visit the Parking Tips web page.***

Back to top


Remote (Indoor) Viewing

A live broadcast of Sunday's Lawn ceremony will be shown on projection screens with open captioning in climate-controlled venues. Remote (Indoor) Viewing sites include the following:
Building
Capacity
Location
Alumni Hall Ballroom 397 seats on Emmet Street, near Central Grounds parking garage
Chemistry Building Auditorium 490 seats McCormick Road, near Scott Stadium parking lots
Gilmer Hall Auditorium
(Room 130)
350 seats McCormick Road, near McCormick Road Residence Area
Gilmer Hall Auditorium
(Room 190)
150 seats McCormick Road, near McCormick Road Residence Area
Harrison Institute and Small Special Collections Library Auditorium 200 seats near Central Grounds parking garage
Newcomb Hall Ballroom 500 seats
near Central Grounds parking garage
Newcomb Hall Theatre 381 seats near Central Grounds parking garage
Student Activities Building 450 seats near Scott Stadium
Zehmer Hall Auditorium 200 seats School of Continuing & Professional Studies, Midmont Lane
Remote (Indoor) Viewing Site Dedicated for Persons with Limited Mobility

Building
Capacity
Location
Newcomb Hall 3rd Floor 120 seats near Central Grounds parking garage

Doors open at 8 a.m. Seating will be available on a first-come, first-served basis. No tickets are required. All sites are wheelchair accessible, but assistance may be necessary in the Chemistry Building.

Final Exercises on Sunday, May 18 will be streamed live on the web for those who wish to watch remotely. Please visit the Office of Major Events Live Webcast page to view the ceremony.


Services for Persons with Disabilities

Parking
On Sunday, May 18, guests with limited mobility or in wheelchairs are urged to park at University Hall (northwest section of parking lot) and ride the shuttle buses to the Central Grounds. Buses equipped with lifts to accommodate wheelchair users will stop here to pick up persons with mobility impairments and up to two companions. These buses will follow a special route dropping off guests on McCormick Road in front of the Special Collections Library. Refer to the Parking & Shuttle Buses section for schedule. After Final Exercises, the special accommodative shuttles will load in the same place on McCormick Road in front Special Collections. The same restrictions on the number of companions will apply.
Restrooms
Wheelchair-accessible restrooms near the Lawn are located in the following buildings: Bryan Hall, Garrett Hall, New Cabell Hall, Newcomb Hall, and Clemons Library.
Seating
Individuals using wheelchairs (or guests with mobility challenges) and one companion may sit in the designated area in front of Cocke Hall. Limited seating is available in this section, which is not shaded. Because getting anywhere around the Lawn involves walking through heavily congested areas, guests requiring assistance may prefer to watch the ceremony in one of the climate-controlled auditoriums nearby. See Remote Viewing section.
Severe-Weather Plan
If the severe-weather plan is followed, all undergraduate and Master of Teaching degree candidates will attend Final Exercises in the John Paul Jones Arena on Sunday, May 18 at 10 a.m. Guests of these students may use the same three tickets they would have used on the Lawn under the fair-weather plan. Only guests with these tickets will be allowed entry into the John Paul Jones Arena. Designated parking will be provided at this site for persons with disabilities. View additional information regarding the Severe-Weather Plan below.
Special Hearing Needs
Seating for guests who wish to use the services of a sign language interpreter will be available for Final Exercises and Valedictory Exercises. A live broadcast of Final Exercises with open captioning also will be shown at auditoriums nearby. (See Remote Viewing section.) If you or a member of your family is in need of either of these accomodations, please contact Laurie Shaffer, Deaf/Hard of Hearing Services Interpreter at 434-243-5180 (v/vp) or e-mail at lrs6z@virginia.edu by May 1st.
Wheelchair Rental
Because getting anywhere around the Grounds involves traveling through heavily congested areas, guests requiring assistance may wish to rent a wheelchair in advance of Finals Weekend. Wheelchairs are not available through the University. They may be rented prior to Finals Weekend from the following companies:
  • Alpha Medical Aids: 434-971-7300
  • Rehab Health Care: 434-971-8808
  • Robertson Home Medical: 800-768-7847
Click here to view the University's Accessibility Map.

For specific questions, contact the Coordinator of Services for Persons with Disabilities at (434) 924-3095 or mo3a@virginia.edu in advance of Finals Weekend.

Back to top


Telephone Numbers

  • Caps & Gowns Information: 434-924-3721 or 800-759-4667 (HOOS)
  • Charlottesville Albemarle Convention & Visitors Bureau: 877-386-1103
  • Conference Services (on-Grounds housing): 434-924-4479
  • Coordinator of Deaf/Hard of Hearing Services: 434-243-5180 (v/vp)
  • Coordinator of Services for Persons with Disabilities: 434-924-3095
  • Graduation Information: 434-982-2908
  • Office of Major Events: 434-982-3099

Tickets and Guest Seating

Guest seating tickets for Final Exercises (three for each graduating student) will be distributed at the University Bookstore May 15 through 18 (see the May cap and gown distribution schedule). A photo ID is required for each graduate to pick up his/her own tickets from the University Bookstore.

Candidates for M.D., M.B.A., and J.D. degrees will receive tickets at cap and gown pick-up in their respective schools. Tickets are not required for some diploma ceremonies. However, please check with the individual school or department (Arts & Sciences and Engineering) to determine if tickets will be required.

For Final Exercises, the graduates and the faculty will be seated on the lowest level of the Lawn. Guests with tickets will be seated on the next three levels of the Lawn on either side of the processional route. All seating is on a first-come, first-served basis. Ushers will begin collecting tickets and seating guests at 7:30 a.m. All guests should be in their seats by 9:45 a.m.

Tips: The west side of the Lawn usually fills up first, so consider looking for seats on the east side. The center aisle of the Lawn closes at 9:30 a.m. in preparation for the procession. If you wish to get to the east side of the Lawn after 9:30 a.m., you must enter the Lawn from one of the east alleys or the sidewalk beside Pavilion II.

Guests without tickets are welcome, but seating will not be available. In order to accommodate as many people as possible, guests are asked to refrain from bringing blankets and chairs to the standing room only area at the north end of the Lawn. This area will become quite congested. The ceremony will be streamed live on the web and shown in climate-controlled auditoriums on the grounds with ample seating. See Remote (Indoor) Viewing.

Alcohol is not permitted at any of these locations.

Valedictory Exercises

The Valedictory Exercises ceremony on Saturday, May 17 will include the presentation of the Class Gift and University Awards as well as a speech from a keynote speaker chosen by the class. This year's keynote speaker is Peyton Manning, the quarterback of the Denver Broncos. All members of the U.Va. community, the graduating class, and guests are invited to attend. Tickets are not required.


Weather Plans (Inclement and Severe)

If the inclement- or severe-weather plan is followed for Valedictory Exercises or Final Exercises, announcements will be made no later than 8 a.m. on local radio stations and the University's home page, www.virginia.edu. If in doubt, call 434-924-7669 or 434-243-7669 or the graduation information line, 434-982-2908.
Valedictory Exercises
In the case of inclement or severe weather on Saturday, May 17, Valedictory Exercises will be moved from the Lawn to the John Paul Jones Arena. Seating is limited at the arena and will be filled on a first-come, first-served basis. Tickets are not required.
Final Exercises
For Sunday, May 18, the weather plans that may be implemented are:
Fair Weather: Final Exercises on the Lawn and some diploma ceremonies scheduled outside
Inclement Weather: Final Exercises on the Lawn and all diploma ceremonies inside
Severe Weather: Final Exercises in the John Paul Jones Arena for undergraduate and Master of Teaching degree candidates only (see below) and all diploma ceremonies inside

If we are operating under the fair-weather plan (some diploma ceremonies are held outdoors) and a storm pops up, nearby buildings have been identified as shelter locations. Under the inclement-weather plan, all diploma ceremonies are held indoors.

The severe-weather plan will be followed only in case of thunder, lightning, high winds, or other conditions that make it unsafe to hold ceremonies outside. Rain alone does not constitute severe weather. Inclement weather may include rain but without the presence of thunder, lightning, high winds, etc.

Faculty and students should plan to arrive at rain sites 30 minutes prior to the start of their respective ceremony.

Inclement-Weather Plan
Depending on the weather, the University may decide to hold Final Exercises on the Lawn but move diploma ceremonies inside. Under this plan, faculty and students and their guests will go to the designated inclement-weather sites for diploma distribution.
Severe-Weather Plan
If the weather is severe, there will be a central convocation in the John Paul Jones Arena for undergraduate and Master of Teaching degree candidates only. Faculty and students should arrive at the arena by 9:30 a.m. Graduating students will be seated on the main floor of the arena. Only guests with tickets will be allowed entry into the arena. A limited procession (faculty and the president's party only) will begin promptly at 10 a.m. Faculty should be assembled no later than 9:45 a.m. in the Courtside Club located on the lower level of the arena.

Graduate and professional students and their guests will go to the designated severe-weather sites for both degree conferral and diploma distribution. Faculty and students should arrive at rain sites 30 minutes prior to the start of their respective ceremony.
Alcohol is not permitted at any of these locations.

Back to top