General Information

More information for Finals Weekend 2015 will be posted in the coming months. Please continue to check back for updates.

Last updated: November 23, 2014

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Assembly and Procession
(Final Exercises on the Lawn)

STUDENTS

Assembly points will be designated near the Lawn for each school's degree candidates. Assembly begins at 8:45 a.m.; all students should be at their designated assembly points no later than 9:15 a.m.

Assembly location charts for Saturday's and Sunday's ceremonies are forthcoming.


FACULTY

Those faculty members identified by their school to serve as faculty and processional marshals are to be at their school's designated assembly point near the Lawn by no later than 8:30 a.m. Faculty marshals, along with student marshals, will be responsible for organizing degree candidates into columns in preparation for the procession.

Faculty members who are not serving as a faculty or processional marshal, but still wish to participate in the ceremony should assemble on the north end of the Lawn in front of the Rotunda by 9:30 a.m.

Assembly location charts for Saturday's and Sunday's ceremonies are forthcoming.

The procession will start promptly at 10 a.m. The order of the procession is:

  1. Grand Marshal
  2. Class of 2015 Banner Carrier
  3. Each school and college led by their respective dean
  4. Faculty members
  5. Grand Marshal (2nd trip down the Lawn)
  6. Platform Party
  7. Color Guard

At the end of the Final Exercises ceremony, the Grand Marshal, President's Party, and faculty will recess up the Lawn. Following the recessional, the ceremony will officially conclude and graduates and guests may leave their seating area.

As a reminder, alcohol is not permitted at the assembly points or on the Lawn during the Final Exercises ceremonies.

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August 2014/December 2014 Graduates Ceremony Participation

August 2014 and December 2014 Graduates planning to attend Finals Weekend 2015, please contact your school (or department if you are in Arts & Sciences or Engineering) in advance to confirm your intent to participate in the Final Exercises ceremony (Saturday: College and Graduate Arts & Sciences; Sunday: all other schools) and your school/department graduation ceremony. By doing so, the school/department will include you in planning and communicating about their ceremony.

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Caps and Gowns

STUDENTS

Complimentary Academic Regalia
Complimentary caps and gowns are available for bachelor’s, master’s, and doctoral degree candidates. With a valid photo ID, students may pick up their cap and gown from the UVA Bookstore at the following times:  

            Fourth-Year Week: February 2-6, 2015, 10 a.m. - 4 p.m.
            Caps and gowns for bachelor's degree candidates only

            Graduate Grad Fair: March 23-27, 2015, 10 a.m. – 4 p.m.
            Caps and gowns for master’s and doctoral degree candidates only

            Finals Week
            Students unable to pick up their caps and gowns during the Fourth-Year Week or
            the Graduate Grad Fair may pick up their regalia at the following times:
            

Wednesday, May 13 - Saturday, May 16 9 a.m. - 5 p.m.
Sunday, May 17 7 a.m. - 9:30 a.m.

These complimentary "one-way" caps and gowns do not need to be returned after the ceremony; they may be retained as keepsakes.

 

Purchased Academic Regalia
The UVA Bookstore also offers academic regalia including UVa custom doctoral regalia for purchase. The online order form will be available on the Bookstore's website starting February 13, 2015, and the ordering deadline is March 27, 2015.  Order forms can be faxed to (434) 982-2165 or can also be dropped off at the UVA Bookstore, which is located atop the 4th floor of the Central Grounds Parking Garage (map).

 

Rental Academic Regalia - Doctoral Only
Doctoral students may also rent cloth regalia (for a fee) via the Jostens' "Home Ship Program" starting March 2, 2015. The online order form will be available on the UVA Bookstore's website, and the ordering deadline is April 3, 2015.   

For questions about caps and gowns (“one-way”, purchased, or rental), please call the UVA Bookstore at (434) 924-3721 or (800) 759-4667.


Darden, Law, and Medicine Students
Darden, Law, and Medicine degree candidates will pick up their caps and gowns at their respective schools. Students will be notified by their respective school of the dates and times to pick up as well as return caps and gowns. Should you have questions, please contact:

Darden: Kitty Smiley (434) 924-4785 / smileyc@darden.virginia.edu
Law: Lisa Napier (434) 924-3737 / lag5e@virginia.edu
Medicine: Alane Celli (434) 924-2875 / acc8j@virginia.edu

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FACULTY

Rental Academic Regalia
Faculty in Architecture, Arts & Sciences, Continuing & Professional Studies, Data Science, Education, Leadership and Public Policy, and Nursing may rent caps and gowns through the UVA Bookstore's website starting March 2, 2015. The ordering deadline is April 3, 2015.

Rented caps and gowns may be picked up at the University Bookstore at the following times:

Wednesday, May 13 - Saturday, May 16 9 a.m. - 5 p.m.
Sunday, May 17 7 a.m. - 9:30 a.m.

Rented caps and gowns must be returned to the University Bookstore at the following times:

Saturday, May 16 Noon - 5 p.m.
Sunday, May 17 11 a.m. - 4 p.m.
Monday, May 18 9 a.m. - 5 p.m.

Individuals are responsible for the cost of unreturned regalia. A late fee of $20 will be charged for all rental regalia not returned by 5 p.m. on May 18.

Purchased Regalia
Academic regalia will be available for purchase between February 13 - March 27, 2015. Order forms will be available on the UVA Bookstore's website and once complete can be faxed to (434) 982-2165 or can also be dropped off at the Bookstore, which is located atop the 4th floor of the Central Grounds Parking Garage (map).

For questions about rental or purchased academic regalia, please call the UVA Bookstore at (434) 924-3721 or (800) 759-4667.

Commerce, Engineering, Graduate Business, Law, and Medicine Faculty
Faculty members in Commerce, Engineering, Graduate Business, Law, and Medicine will pick up their caps and gowns in their respective schools and will return them to those locations.

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Food Service/Food Stand Locations

Detailed information is forthcoming.

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Information Booths

Detailed information is forthcoming.

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Invitations/Announcements

Orders for Personalized Announcement Packages may be placed at the UVA Bookstore during Fourth-Year Week (February 2-6, 2015), by phone (1-800-433-0296), or online. There is not a formal deadline for ordering announcements, however early ordering is recommended. For questions, please contacts the UVA Bookstore at (434) 924-3721 or (800) 759-4667.

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Lodging /Places to Stay

The University offers on-Grounds housing for guests attending Finals Weekend 2015. Guests will stay in the new dorms located in Alderman Road Residence Area. These air-conditioned hall-style accommodations include shared common area and bathrooms (gender specific). Each guest will receive a linen packet containing one set of sheets, one pillow, one washcloth, and one towel. Rooms are not equipped with hangers, iron or ironing board, hair dryers, or lamps (overhead lighting only).

Reservations must be made by the graduating student. Reservations will be provided on a first-come, first-served basis. For more information, please contact Conference Services at (434) 924-4479 or visit their Graduation Housing page.

For information on area hotels and room availability, contact the Charlottesville/Albemarle County Convention and Visitors Bureau at (434) 293-6789 / (800) 386-1103 or visit their web site. A list of local hotels can also be found at the University's Places to Stay site.

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Miscellaneous

Animals
No animals other than service dogs will be permitted on the Lawn during Finals Weekend events.

First Aid
The Emergency Medical Services treatment area, staffed jointly by the University of Virginia Health System Special Event Medical Management team and Charlottesville-Albemarle Rescue Squad personnel, will be located on McCormick Road in front of Peabody Hall (map) during the ceremonies on Friday (5/15), Saturday (5/16), and Sunday (5/17). If assistance is needed, alert an usher, police officer, or bus driver.

Lost and Found
Location: Newcomb Hall, 1st floor information desk (map)
Contact Information: (434) 924-3601 / reservenewcomb@virginia.edu
Hours of Operation:

Friday, May 15 - Sunday, May 17 8 a.m. - 7 p.m.
Monday, May 18 8 a.m. - 5 p.m.

 

Nursing Mothers' Room
Newcomb Hall Room 289 (map) will be available for nursing mothers and mothers with infants from 8 a.m. until 7 p.m. on Friday (5/15) - Sunday (5/17).

Restrooms
Signs will be posted to indicate restroom locations near the Lawn. A diagram indicating restroom locations is forthcoming.

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Parking and Shuttle Buses

Detailed information is forthcoming.

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Remote Viewing Locations (Final Exercises Ceremonies)

A live broadcast of Saturday's and Sunday's Final Exercises ceremonies will be shown on projection screens with open captioning in climate-controlled venues at the following locations across Grounds:

Building
Capacity
Location
Alumni Hall Ballroom 397 seats Emmet Street, near Central Grounds parking garage (map)
Chemistry Building Auditorium 490 seats McCormick Road, near Scott Stadium parking lots (map)
Gilmer Hall Auditorium
(Room 130)
350 seats McCormick Road, near McCormick Road Residence Area (map)
Gilmer Hall Auditorium
(Room 190)
150 seats McCormick Road, near McCormick Road Residence Area (map)
Harrison Institute and Small Special Collections Library Auditorium 200 seats near Central Grounds parking garage (map)
Newcomb Hall Ballroom 500 seats
near Central Grounds parking garage (map)
Newcomb Hall Theatre 381 seats near Central Grounds parking garage (map)
Student Activities Building 450 seats near Scott Stadium, in the west parking lot (map)
Zehmer Hall Auditorium 200 seats School of Continuing & Professional Studies, Milmont Lane (map)
Remote Viewing Site Dedicated for Persons with Limited Mobility

Building
Capacity
Location
Newcomb Hall 3rd Floor 120 seats near Central Grounds parking garage (map)

Doors open at 8 a.m. Seating will be available on a first-come, first-served basis. Tickets are not required. All sites are wheelchair accessible, but assistance may be necessary in the Chemistry Building.

Final Exercises on Saturday, May 16 and Sunday, May 17 will also be streamed live on the web for those who wish to watch remotely. Please visit the Office of Major Events Live Webcast page to view the ceremony.

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Services for Persons with Disabilities

Information is forthcoming

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Tickets

Final Exercises Guest Seating Tickets
In 2015, there will be two Final Exercises ceremonies with the College and Graduate School of Arts & Sciences on Saturday (5/16) and all other schools on Sunday (5/17). To access the Lawn for either ceremony, tickets will be required for all guests. Graduates will receive four guest seating tickets for the Lawn. If the ceremony is moved to John Paul Jones Arena under the severe-weather plan, graduates will be limited to three guests.

Graduates will not receive guest seating tickets for both Final Exercises ceremonies. They will only receive tickets for the day in which their school/department is invited to participate. For example, students in the College of Arts & Sciences will receive guest seating tickets (four for the Lawn with three of the tickets providing access to the arena) for Saturday's ceremony, whereas students in Engineering will receive guest seating tickets for Sunday's ceremony.

With a valid photo ID, graduates can pick up their guest seating tickets from the UVa Bookstore at the following times:

Wednesday, May 13 - Saturday, May 16 9 a.m. - 5 p.m.
Sunday, May 17 7 a.m. - 9:30 a.m.

Candidates for M.D., M.B.A., and J.D. degrees will receive their guest seating tickets at cap and gown pick-up in their respective schools.

For Final Exercises, the graduates and the faculty will be seated on the Lawn in front of Old Cabell Hall.  Guest seating will be behind the student seating area and on the next three levels of the Lawn on either side of the processional route.

On the morning of each Final Exercises ceremony, ushers will begin collecting tickets and seating guests starting at 7:30 a.m. All seating is on a first-come, first-served basis. At 9:30 a.m. the center aisle of the Lawn will close in preparation for the procession, which is why we strongly encourage guests to be in their seats by 9:15 a.m. Once the center aisle closes, foot traffic from one side of the Lawn to the other will be prohibited.

Please note: For those individuals who do not have a guest seating ticket, they can watch a live stream of the ceremony in one of our climate-controlled, remote viewing locations located across Grounds. Tickets are not required for these venues. In addition, both Final Exercises ceremonies will be streamed live on the Finals Weekend live webcast page.

Fourth-Year Class Party
Tickets are required to attend this event held at Alumni Hall. Each undergraduate member of the Class of 2015 will receive three complimentary tickets (one for the student and two for guests). With a valid photo ID, tickets will be available for pickup at the UVA Bookstore Wednesday, May 13 - Friday, May 15 from 9 a.m. to 5 p.m.

Valedictory Exercises
Tickets are not required to attend Valedictory Exercises. Should the ceremony be moved to the John Paul Jones Arena due to inclement weather, seating will be on a first-come, first-served basis. Saving seats will not be permitted.  


Alcohol is not permitted at any of these locations.

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Weather Plans

Friday, May 15
In the case of inclement/severe weather, Valedictory Exercises will be moved from the Lawn to the John Paul Jones Arena. Announcements will be made by no later than 1 p.m. on local radio stations; the University's homepage; and the Office of Major Events' website, Twitter account, and Facebook page.

Saturday, May 16 and Sunday May 17
There are three possible weather plans that may be implemented on Saturday and Sunday, and they are:

Fair Weather: Final Exercises will be held on the Lawn and selected school and department graduation ceremonies will be held outside.

Inclement Weather: In the event of rain without the presence of thunder, lightning, high winds, or other unsafe conditions, Final Exercises will be held on the Lawn and all school and department graduation ceremonies will be held indoors.

Severe Weather: If thunder, lightning, high winds, or other dangerous conditions are present, Final Exercises will be moved to the John Paul Jones Arena and all school and department graduation ceremonies will be held indoors.

Under this plan, there will be a limited procession (faculty and President's Party only). Graduating students should arrive at the arena by 9:15 a.m. and proceed directly to the seating area on the main floor of the arena. Faculty should be assembled in the Courtside Club, which is located on the bottom level of the arena, by no later than 9:45 a.m. Only guests with tickets will be allowed entry into the arena.

If the inclement- or severe-weather plan is implemented for Saturday's or Sunday's Final Exercises ceremony, announcements will be made by no later than 8 a.m. on local radio stations; the University's homepage; and the Office of Major Events' website, Twitter account, and Facebook page.

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