Evacuation Plan is Subject to Change due to Construction
Across from Cabell Hall ***
The Office of Environmental Health and Safety
(OEHS), in conjunction with members from your department,
have developed an evacuation plan for employees to
use during alarm/ emergency situations. Each employee
is requested to maintain an updated copy of the plan
and be prepared to properly respond in the event
of an emergency situation.
An alert and educated staff is the University's most
valuable resource for fire protection. Fire hazards arise
from unsafe conditions and practices. Every employee
has a responsibility and vested interest in making a
concerted effort to correct and improve their work conditions
and practices. Fire hazards include, but are not limited
SMOKING: This activity is permitted only in specifically
STAIRWAYS: Never block stairway entrances, even temporarily.
No obstructions should be left on steps or landings.
Fire doors should always remain closed.
CORRIDORS: Corridors, hallways, and aisles must be kept
clear of all obstructions (e.g., office furniture, bicycles,
compressed gas cylinders, etc.) which might present a
fire hazard and impede escape routes.
STORAGE AREAS: Areas used for storage should be kept
clean and orderly. Accumulation of trash, rags, or debris
of any type is a hazard and an unsafe condition.
Electrical cords should be placed away from aisles or
other pedestrian walkways.
Never use electrical cords that are frayed or have exposed
Do not overload electrical outlets by using multiple
extension cords, etc.
Perform regular maintenance on all equipment. Promptly
remove/repair defective equipment.
Understand and use all pertinent safety precautions when
using electrical appliances and equipment.
LOADING DOCKS: In many facilities, exits are located
near loading dock areas. These areas must be kept clear
of all obstructions (e.g., pallets, trash, debris, etc.)
that may present a fire hazard and impede escape routes.
The vast majority of University facilities are equipped
with sprinkler systems and automated alarm devices. While
extremely efficient, these systems do not ensure all
emergency/fire situations will be suppressed. To ensure
the safety of employees,
Environmental Health & Safety (OEHS) encourages
the complete evacuation of a facility during an alarm
situation. Failure to see fire or smell smoke does not
mean a threat to your safety is not present. Alarm situations
could be the result of:
- Natural Disasters
- Threats of Violence
- Gas leaks
- Hazardous Materials Incidents, etc.
In the event of an alarm/fire employees should practice
the procedures associated with the acronym "RACE".
- Remain calm,do
not panic. Rescue persons in immediate danger.
the nearest MANUAL PULL STATION and notify
the fire department by dialing 911 ("I want to
report a fire at.. ."); Inform other occupants.
- Contain fire
at point of origin by closing all doors and windows.
- Evacuate the
facility using established procedures. Extinguish fire
by using a portable fire extinguisher. (Unless
you have been properly trained, never attempt to use
a fire extinguisher) Report fire/pull alarm
first; extinguish after. Never attempt to extinguish
a fire unless you can do so safely.
1. Prepare and evacuate the building by way of the nearest
emergency exit. Walk; do not run. Do not use elevators.
2. Close but do not lock all doors as you leave.
3. Before exiting through any closed door, check for
heat and the presence of fire behind the door by feeling
the door with the back of your hand. If the door feels
very warm or hot to the touch, advise everyone to proceed
to another exit.
4. In the event you are unable to exit the building:
calm; do not panic.
low; crawl if necessary.
a cloth or if necessary clothing over your mouth to serve as a filter.
for help via phone and/or from a window. Use a towel, clothing, sign, etc.
5. Upon exiting the building and proceeding to the assembly
area, remain at least 20 feet away from the building
walls and overhangs. Do not block any driveways, as Fire
Department personnel will need access to these areas.
Employees are requested to report to their assigned assembly
areas as defined by your Fire Monitor/Evacuation Plan.
6. The cessation of an alarm/departure
of the fire department is not an "all clear" to
re-enter the building as corrective measures may still
be in progress. Stay clear of the building until your
appointed fire monitor has advised you to re-enter the
7. Assist visitors during alarm/emergency situations.
Visitors may not be aware of exits/altemative exits and
the procedures that should be taken during alarm situations.
Employees should calmly inform visitors of the proper
actions to be taken and assist them with the evacuation.
1. Collects information or verbal reports for occupants
as to the cause of the emergency. Proceeds to the predetermined
assembly area to meet the fire department.
2. Meets the Fire Department personnel.
Inform fire personnel of any known facts pertaining to
the alarm situation. If requested, assists fire department
personnel with a walk-through of the facility.
3. Ensures the safe and orderly evacuation
of the building. If applicable, ensure handicapped evacuation
plan is properly implemented. Make quick assessments
4. As you are evacuating, note any individuals who do
not evacuate and report them to the Fie Monitor. If a
problem arises when an area is evacuated, contact the
Fire Department responders and advise them of the situation.
Evacuate the area and hold all persons out the facility
until a representative from the Fire Department/OEHS
has given the all clear to reenter the buildiug. (NOTE:
In teaching facilities, faculty members should be assigned
to exit areas to ensure individuals do not reenter the
facility until the appropriate officials have given the
all clear to reenter the facility. Individuals assigned
to monitor the exit areas should remain at a safe distance
from the facility.
Discovering a Fire
At all times, when following any fire procedures, ensure
that you are out of danger before trying to complete
any emergency tasks. Fire monitors and building occupants
are requested to put life safety before any other goal
during fire emergencies.
If a fire or other emergency is identified:
1. Pull the nearest fire alarm immediately.
2. Move to a phone away from any fire, smoke or emergency.
3. Call 9-911 or 4-2012 (University Operator) – advise
the operator that there is a fire/emergency (of approximate)
size and location; building, floor, room #, etc.
4. Exercise the appropriate evacuation plan.
Employees may use fire extinguishers if and only if
these three conditions exist.
- Your facility is equipped with extinguishers. (Fire
extinguishers have been removed from many buildings
that have the appropriate alarm and/or sprinkler systems.)
- You have been properly trained in the use
of a fire extinguisher.
- If the fire is trash can size or smaller, contained
(not spreading) and you have placed a call to 911 to
make sure the appropriate authorities have been notified.
If these conditions exist, then:
1. Call to the nearest office neighbor to retrieve the
nearest charged fire extinguisher. Do not leave the fire
unattended. If the size of the fire grows beyond containment,
follow the appropriate evacuation procedure.
2. Upon receiving the fire extinguisher, use the procedures
associated with acronym "PASS".
pin from extinguisher and hold extinguisher 6 to 8
feet from the fire
nozzle at the base of the fire
the extinguisher hose back and forth until the spray
puts the fire out completely, with no smoke
left, or until the extinguisher is emptied. (extinguisher
lasts approx. 8 seconds)
3. If the fire fails to extinguish:
- Exercise the appropriate evacuation plan.
- If the fire is extinguished notify Floor Monitor
to request Fie Department and the Office of Environmental
Health and Safety to investigate the cause/extent of
the situation. Remember you must report all fires!
Fire Monitor – Additional Responsibilities
- Makes decisions to call for an evacuation of the
building by activating a manual pull station alarm
when an emergency occurs and no other alarm is sounded.
- Requests Fire Department to respond and assess the
situation if unsure of the nature of the emergency
or the need for an evacuation.
- Reports all incidents to the Office of Environmental
Health and Safety. (OEHS).
- Develops and implements a plan to effectively
communicate the need to evacuate the facility during
times the alarm systems are not in working order.
- Coordinates appropriate education and training programs
for all employees.
- Orients temporary staff to evacuation procedures.
- Ensures employees have a fire and emergency evacuation
plan accessible to them and/or a plan is posted in
an established and readily accessible area.
- Establishes and notifies all employees of assembly
areas to be used during evacuations.
- Maintains a current listing of the names and contact
numbers for all Fire Monitors.
- Maintains updated copies of the evacuation plan.
Contacts OEHS if there are needed changes to the evacuation
plan: building modifications, staff, etc.
- Assists OEHS with yearly review
of evacuation plan and safety inspections.
- Ensures the evacuation plan is easily accessible
to all employees, reviewed annually with all employees,
reviewed annually and amended as needed, and the plan
provides for evacuation of handicapped occupants.
- Informs and ensures each instructor, for both day
and evening classes, will review the exit plan at the
first meeting of every class each quarter, semester
State Fire Marshall recommends that each facility
appoints a safety director or establish a safety
In the event of an emergency situation:
- Remain calm. Rescue
persons in immediate danger.
Activate manual pull station and call 911 (‘I
want to report a fire at …”)
- Contain the
fire at point origin. Close all doors and windows.
- Evacuate the
building using the established guidelines. Report to
your designated assembly area.
Pertinent Information for the Department
of East Asian Languages, Literatures and Cultures
Name(s) Ph# Fax# E-Mail
Shenda Allen 982-2665 924-6977 email@example.com
Jennifer Krogmann 982-2304 924-6977 firstname.lastname@example.org
Exits (Evacuation Routes)
There are three exits on the basement floor. One exit
will take you to the main entrance of the building and
the other two exits will exit you on one side of Wilson
and Bryan Hall.
Assembly Area(s) in the Event of an Evacuation:
*** NOTE: This Evacuation Plan
is Subject to Change due to Construction Across from
Cabell Hall ***
Assemble in front of New Cabell Hall toward the grass
area of the bus stop.
Manual (Pull) Alarm Stations:
Manual pull stations are located near each exit.
Fire Extinguisher Locations:
No fire extinguishers and no ceiling-mounted water extinguishers.
Approximate # of
2 staff members and 14 faculty members
Special Needs (Handicapped) Individual(s):
Manual Evacuation Plan (Applicable when alarm
Occupants are requested to verbally notify their neighbors
during such instances.
OEHS Contact Information
Employees are encouraged to address any fire safety
concerns/requests with members of the Fire Safety Team:
Name Phone E-Mail
Gerald Dnunheller 982-4914 email@example.com
Erik Larson 243-5177 firstname.lastname@example.org
Using Fireemail@example.com will also insure messages
sent via E-mail are received.
Learn more about the services provided by the Office
of Environmental Health & Safety by visiting our
WebSite at: http://keats.admin.virginia.edu/
Annual Review Date:
Date Revised edition reviewed/posted for employees:
Chair Person/Department Head: