Room and Setup Fees
Please note that student organizations and University departments are charged only when certain criteria are met. Room rates are charged in accordance with the following:
- A student rate will be incurred by a student organization if the majority of attendees to the program are not currently enrolled University of Virginia faculty and staff.
- A department rate will be charged to a University department if a registration or similar fee is collected or if the program is social in nature or otherwise not directly related to University business.
- A non-university fee will be charged to a University department when an event or program is sponsored where the majority of the participants are not University faculty or staff or currently enrolled University students.
- All non-University groups will be assessed a room fee regardless of the nature of the program.
- An additional table fee may be charged at events where vendors are brought in to sell, showcase, or provide information on their products or services.
Room |
Student Rate |
Department Rate |
Non-University Rate |
|---|---|---|---|
| Ballroom | $100 | $175 | $1200* |
| Board Room | $25 | $50 | $300 |
| Commonwealth Room | $25 | $50 | $400 |
| Conference Room 168 | $25 | $50 | $250 |
| Conference Room 360 | $20 | $40 | $100 |
| Conference Room 389 | $25 | $50 | $300 |
| Conference Room 481 | $25 | $50 | $200 |
| Newcomb Hall Theater | $75 | $150 | $900 |
| South Meeting Room | $25 | $50 | $400 |
| Student Activities Building | $100 | $175 | $550 |
* Special event rates are in effect for prom and wedding receptions.
Other fees may apply depending on the specific circumstances of the reservation.