Welcome to the University of Virginia! Transferring mid-year may present special challenges for you, so we want you to be aware of important programs, opportunities, and deadlines as you prepare for life as a U.Va. student.
In this packet, you will find several pieces of information, some of which require a response, while others are simply informational. Please read through the following information, which will help you get started with the process.
Students who transfer to the University have a record of being very successful, but succeeding here does require taking initiative to get involved early on. An important first step is your orientation to the University. Orientation will take place on Friday, January 11th, 2013 at 11:00 am in the Newcomb Hall building in the Commonwealth Room on the 3rd floor. Please note that you do not need to register for Orientation in advance. For a map and a picture of Newcomb Hall, visit: http://www.virginia.edu/webmap/popPages/64-NewcombHall.html. I’ve attached a draft of the schedule for you to familiarize yourself with the schedule for the day. There might be some changes to the schedule and in that case, you will receive a follow-up email from me with more information about the day and the times stipulated for the orientation session.
For-fee parking will be available in the University’s pay lot in the Central Grounds Parking Garage on Emmet Street (located directly behind Newcomb Hall and the University Bookstore); however, you may find it easier to walk or catch a bus from your residence hall or apartment.
During Orientation, you will hear from Mr. Frank Papovich, the Transfer Student Association Dean in the College of Arts and Sciences, meet other students and learn about important University resources. Lunch will be provided. You will also be provided with your academic faculty advisor’s contact information (you will be responsible for arranging an advising appointment before the end of the first week of classes). The day will conclude with a bus tour of Grounds and an optional dinner on the Corner.
U.Va. Computing ID and the Student Information System (SIS)
As a member of the University community, you have been assigned a unique computing ID that you’ll use in almost everything you do involving computers at the University. Your computing ID consists of your initials followed by a numeral and one or two letters. Knowing your computing ID is the essential first step to using email, browsing the Web, or doing anything else on the UVa network.
Before you can get your computer account, you’ll need to take a short quiz to receive your password. The quiz is based on material in the online Responsible Computing: A Handbook for Students. Refer to the enclosed Transfer Student Checklist for more information, and, if you have any questions, you can contact the ITC Help Desk at (434) 924-3731. In order to activate your ITC-assigned accounts, you will need to pass the online Responsible Computing quiz with a 100% score (you can retake the test as many times as necessary to get 100%). Once you pass the quiz, you will get a password to use along with your computing ID. Please remember your password!
Student ID Card
There will be an opportunity to have your U.Va. Student ID card made on the morning of Orientation starting at 8:00 am in the ID Card Office. If you are not available at that time, you may go to the ID Card Office anytime Monday – Friday, 8:00 am – 5:00 pm starting on January 11. The ID Card Office is located in the lower level of Observatory Hill Dining Hall, on the McCormick Road side of the building.
We know that selecting housing can be a time-consuming process. So, if interested, please feel free to contact the Housing Office directly regarding on-Grounds Housing opportunities at (434) 924-3736 or firstname.lastname@example.org. NOTE: If you choose to live on Grounds, you will be able to pick up your key from the Accommodations Office in Page House starting at 8:00 am on Friday, January 11th.
If you need assistance finding off-Grounds housing, please visit www.uvastudentcouncil.com/offgrounds/listings/ or contact the University’s Off-Grounds Housing Manager, Vicki Hawes, at Vicki@virginia.edu.
Perhaps the most important thing you can do to ease your transition to the University is to begin planning your academic schedule for spring semester. The enclosed checklist includes information regarding deadlines and procedures for enrolling in courses. Please submit your final transcripts as soon as they are available so that the dean can finalize your transfer credit evaluation as soon as possible. Send final transcripts to Meredith Burke at P.O. Box 400133, Charlottesville, VA 22904-4133.
You will have assistance with finalizing your course planning when you arrive in January, but it is in your best interest to enroll in as many classes as possible before you arrive. The course enrollment system will open for you once your $400 deposit fee has been received and processed by the University.
Please review the Guide for Spring Transfers, where you can find answers to many questions, including how to register for courses, declare a major, and how your credit will be evaluated.
Office of the Dean of Students
The Office of the Dean of Students (ODOS) has numerous programs and services that can assist transfer students in their transition to U.Va. One particular resource in ODOS is Associate Dean of Students, Laurie Casteen. Laurie works closely with transfer students and students in the Access U.Va. Program. Laurie will be in contact with you as you begin the semester. Feel free to reach out to Laurie in the meantime via email (email@example.com).
Please find the most up-to-date schedule for Mid-Year Orientation here. If you have any questions, please don’t hesitate to contact me at firstname.lastname@example.org or (434) 982-4571. I look forward to meeting you in January!
Assistant Director, Orientation and New Student Programs