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Reservations, Eligibility, and Billing

University Transit Service's charter services are provided for University-affiliated groups and functions only. Outside groups wishing to utilize UTS charter services must secure a sponsor within the University. Please use the form below to request charter services. This form must be completed and submited to UTS Charter Services at least ten days prior to the event.

Please review our Charter Policies before submitting a Charter Request.

1. Your First Name:
2. Your Last Name:
3. Department Name:
Other or Co-Sponsor:
4. PTAO Number: (if applicable)
5. Destination:
6. Number of Passengers:
(Bus Capacity: 36)
7. Desired Pick-Up Date:     (DD/MM/YYYY)
8. Desired Pick-Up Time: AM PM
9. Desired Pick-Up Location:
10. Desired Return Date:     (DD/MM/YYYY)
10. Desired Return Time: AM PM
11. Desired Return Location:
12. Billing Address:
Street Address:
Suite, Apartment Number, Unit:
City:
State:
Zip Code:
12. Contact Number:
13. Contact E-Mail:
14. Vehicle Desired: Combination Specify Amount Needed
  Coach Qty: (Max: 1)
  Mini Bus Qty: (Max: 2)
  Transit Bus Qty:
15. Details/Special Instructions:
 

You will receive a confirmation by email once the request has been processed. If you do not have a confirmation letter within two weeks of placing your request or within four days of your charter, please email utscharters@virginia.edu or call (434)924-6816 to check on its status.

In order to confirm a reservation for a University of Virginia Department or direct affiliate UTS requires a valid PTAO number and/or billing address.  Reservation confirmations for non-affiliates require a deposit of 10% of the estimate balance in order to guarantee service.  Reservations are made on a first-come, first-served basis.

Charter services are billed after the completion of an event and calculated upon actual startup, shutdown and running times. Questions regarding your charter requests and reservations should be directed to the Transit office at (434) 924-6816.  Questions about your billing should be directed to the Parking & Transportation Business Office at (434) 924-7232.

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