Maintenance Services

The vehicle maintenance facility was established for the purpose of providing the requisite services for the repair and preventative maintenance of vehicles in the University Transit Service and those other state vehicles utilized in support of University functions. The facility provides the same service for other state agency vehicles upon request. Maintenance Operations
The University Motor Vehicle Maintenance Facility is located in the rear of the Parking and Transportation building at 1101 Millmont Street, Charlottesville, Virginia.

Fuel and Oil Distribution

Unleaded fuel and motor oil are distributed through self-service stations located at our Millmont Street Facility and at Facilities Management on Alderman Road. The Millmont Street fueling site is available from 6:30 am to 8:00 pm Monday Through Friday while the Facilities Management site is available 24 hours daily. An access card is required for utilizing the dispensers. Departments may obtain an access card for each vehicle by contacting us at 434-924-6780. Billing for fuel and oil are made on a regular basis.

Estimates and Rates

Rate and cost estimates for work may be obtained by contacting the Maintenance Manager. In cases in where departments wish to place a monetary limit on repairs of a particular vehicle, they should make this known to the Maintenance Manager at the time the vehicle is inducted into the shop and obtained a cost estimate before work commences on the vehicle.

In cases where, during repair of a vehicle, it becomes apparent that previously undetected problems will generate unusual costs, the Maintenance Manager will contact the designated department representative prior to proceeding with the repairs.

View Current Rates

Maintenance Scheduling and Road Calls

Maintenance or break-down services may be requested by contacting the Maintenance Manager or his representative at (434) 924-6780 from 7:00 am to 4:00 pm Monday through Friday.

In the interest of efficient service, departments should establish a contact person within the department who is knowledgeable of their vehicle requirements and is authorized to approve appropriate repair or maintenance expenditures.

Scope of Service

The maintenance facility is properly manned and equipped to provide the following range of vehicle services.

  1. Air Conditioning Repair and Component Replacement by certified Technicians
  2. Automated Distribution of Fuel and Motor Oil - 2 sites
  3. Automatic Transmission Replacement
  4. Brake Adjustment and Repair - Rotor and Drum Turning
  5. Cleaning of Vehicles - Washing, Waxing, and Engine Steaming
  6. Cooling System Repairs or Adjustment
  7. Diesel Engine Repair and Adjustment
  8. Gasoline Engine Repairs - Full Service
  9. Electrical System Tests, Repair, or Replacement
  10. Front End Repairs
  11. Hydraulic Lift Gate Repair
  12. Minor Body Repair, Floor Replacement
  13. Preventative Maintenance Procedures with Reminders
  14. Wheel and Tire Services to include Alignment and Balancing

Repairs or services beyond the scope of our capabilities are subcontracted by the Maintenance Manager to competent vendors to insure the most reliable work at competitive rates. These services include but are not limited to:

  1. Glass Replacement
  2. Vehicle Wheel Alignment
  3. Lettering of Vehicles
  4. Major Body Work and Painting
  5. Warranty Services (with Appropriate Dealerships)

Vehicle Washing and Steam Cleaning

Facilities are available for the washing and cleaning of vehicles on a "do it yourself" or full service basis. To make arrangements for use of this facility for departmental vehicles, contact our Maintenance Manager at (434) 924-6780.

The availability of vehicle washing may be affected by fluctuations in area water supplies. In times of drought, vehicle washing may be prohibited.


All repairs necessary on vehicles that are under manufacturers warranty are sent to an appropriate local dealer and are scheduled by our Maintenance Manager.

In cases where the maintenance shop has utilized components either new or rebuilt in the repair of vehicles that have component warranties, all warranty rights will be pursued in cases of failure, and new installations will be made at no cost or on an adjusted basis depending on the warranty.

Service Definitions

Preventative Maintenance

  • Change Engine Fluids and all Filters
  • Fluids are Replaced or Topped off as Required and Corrective Procedures or Replacement of Items are Provided as Inspections Indicate
  • Inspect Battery for Fluid Levels and Leaks, Inspect Cables
  • Inspect Brake system to Include Removal of at Least One Wheel Per Axle
  • Inspect Exhaust System and Flooring while Vehicle is on Lift
  • Inspect Front End for Looseness
  • Inspect PCV Valve for Replacement and all Belts and Hoses for Loss of Resiliency
  • Inspect Radiators for Proper Fluid Levels and Leaks
  • Inspect Tires for Wear and Inflation Levels
  • Inspect Transmission for Leaks and Fluid Color
  • Lubricate all Fittings
  • Sample General Engine Performance

Major Tune-Up

Based on vehicle mileage and normal use. Includes inspection and possible replacement of points or electronic ignition components and:

  • Carburetor Adjustment and Cleaning
  • Fuel Injection Cleaning and Repair
  • Check and Set Timing
  • Distributor Cap
  • Filters
  • Rotor
  • Spark Plugs
  • Wiring

Minor Tune-Up

Normally accomplished to attain proper engine adjustment and includes:

  • Check and Setting of the Timing
  • Inspection and/or Replacement of:
    • Distributor Cap
    • Rotors
    • Spark Plugs

Electronic Analysis of engine function is available to enhance tune-up procedures.

State Inspections

The maintenance facility is an authorized State Inspection Station under the aegis of the Virginia State Police, and all maintenance personnel are certified inspectors.

The vehicles are inspected as required by law and include the inspection of the following areas:

  • Brakes, Master Cylinder, and Tires
  • Door Latches in and out
  • Emission Control Equipment
  • Exhaust System
  • Fuel System
  • General Body Construction and Floors
  • Glass Surfaces
  • Lights, Horn, and Signals
  • Suspension System

The law requires that all defects must be corrected prior to certification of the vehicle. We do not have the authority to issue rejection stickers or allow vehicles to be operated without the complete correction of all identified defects.