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Policy: VI.E.1x2

Issued: April 3, 1989

Owner: University Comptroller

Latest Review: January 25, 2000



For Current Policies:
Policy Table of Contents


1.0 Purpose

This policy describes the general guidelines for depositing funds to expenditure object codes in University accounts.

2.0 Policy [Top]

Deposits to expenditure codes are permitted only under the following circumstances.

Joint Funding: When an event is funded jointly by the University and another organization, and the University bears the initial expenses, the organization's contribution may offset the University's charges.

Re-deposits: If a check is returned, it should be deposited to the original object code.

Travel Reimbursements: If a faculty or staff member travels on behalf of another organization, and is reimbursed by that organization, the check should be deposited to the original travel object code.

NOTE: If the University receives funds to cover the cost of travel undertaken by a University employee in the normal conduct of his/her job, these funds should be handled as a gift to the University and be deposited into a departmental sundry gift account.  If the travel expenses were originally charged to a different account, an Inter-departmental Transfer Invoice should be prepared to transfer the charges to the gift account.

Vendor Refunds: If a vendor returns funds because of an overpayment or because goods were returned, the check should be deposited to the original expenditure object code.


3.0 Definitions [Top]

4.0 References [Top]

See also Procedures:

5.0 Approvals and Revisions [Top]

       Previous version in effect from 4/3/89 to 1/25/00 available in policy archive.

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