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Policy Table of Contents


                      UNIVERSITY OF VIRGINIA

TITLE:   GRANTS AND CONTRACTS-                    POLICY:  VIII.A.2x
         SPONSORED PROGRAMS                                         
The Office of Sponsored Programs is the University central
administrative office responsible for communicating sponsor
requirements to the University community and establishing the
controls necessary to assure the requirements are met.

The Office of Sponsored Programs is responsible for both the
solicitation of awards and the financial control of awards

Solicitation of Grants and Contracts

Provide consultative services to faculty and research
administrators in the preparation of proposal packages.

Review all proposals to assure that:

     Proper approvals have been obtained.  See also Policy
     VIII.A.1, "Clearance for Solicitation of Grants and

     Any commitments included are consistent with University

     The budget has been prepared in conformity with sponsor
     requirements and University policy.  See also Procedure 8-14,
     "BudgetingDirect Cost of
     Sponsored Programs."

Sign or approve Sponsor Program documents for The Rector and
Visitors of the University of Virginia.

Review and approve change requests to existing grants and
contracts.  See also Policy VIII.A.5, "Grant and Contract Changes."

Function as liaison between the University and sponsors in
grant/contract negotiations.

Establish appropriate University accounts by the issuance of
Notices of Award for grants and contracts received.

Establish preliminary accounts (guaranteed by the originating
department) in order to avoid (1) interrupting the continuity of
sponsored programs or (2) delaying the start of projects where
funding has been assured by a sponsor but official award documents
have not been received.  See also Procedure 8-13, "Preparation of
Preliminary Account Requests."

Provide statistical data on sponsored program activities to the
research community.                                                

Accounting and Control

Coordinate all accounting and fiscal matters relating to grants and
contracts among University administrative offices, research
administrators, principal investigators, and sponsoring agencies.

Review vouchers, equipment requisitions, and personnel actions for
compliance with  sponsor requirements and University policies and

Prepare and submit all required expenditure reports and billings to

Maintain proper accounting and control of all cash receipts from
grant and contract billings.

Assist with State and Federal audits of grant and contract

ISSUED BY:                                                 12/15/86

Director of 
Sponsored Programs