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Policy: I.H.1

Issued: July 9, 1993

Owner: Vice President for Student Affairs

Latest Review: June 22, 2000

FUND-RAISING PROJECTS BY STUDENT ORGANIZATIONS ON UNIVERSITY GROUNDS

1.0 Purpose

This policy describes the general guidelines for fund-raising projects by students on University Grounds.

2.0 Policy [Top]

2.1 General Guidelines

The University encourages Student Organizations to raise funds enabling them to contribute to the University's rich environment. Such organizations can conduct fund-raising projects on Grounds subject to this policy and policies:

All Student Organizations must sign a "Student Organization Fund- Raising Project Approval Form" to conduct any type of fund-raising projects on University Grounds.

See also:

Procedure 1-9, "Approving a Student Organization Fund- Raising Project."

Fund-raising projects conducted within or near an academic facility must be approved in writing by the respective dean, department head, administrative officer, or designee. (See Table 2.1: List of Individuals Authorized to Approve Fund-Raising Events on Grounds.) All other fund-raising projects on Grounds by such organizations must be approved by the Dean of Students or designee, except for Intramural or Athletic Department facilities, where the Director of Athletics or designee must approve the request.

All Student Organizations' fund-raising projects must be conducted within the specific area designated as part of the approval process. Deans or department heads may prohibit the conduct of fund-raising projects within or around their respective facilities or limit the projects to activities related to the program of the specific school or department.

Deans and department heads responsible for academic facilities should maintain a record of approved and rejected projects and provide a report periodically to the Dean of Students summarizing the fund-raising projects conducted within their facilities, as well as those projects that were rejected during the period. The Dean of Students will periodically initiate a request for the report and file a summary report, at least annually to the Vice President for Student Affairs and the Executive Vice President and Chief Operating Officer.

The collection of dues or membership fees from the members of a Student Organization is not considered a fund-raising project for the purpose of this policy.

Fund-raising projects include the selling of goods, printed materials, student-provided services; the selling of tickets and/or charging of admission to public activities or events, and the solicitation of voluntary contributions, which in total are herein defined as "goods and/or services."

FUND-RAISING PROJECTS MUST BE OF LIMITED DURATION AND NOT CARRIED OUT AS AN ONGOING ACTIVITY.

Approval of the sale of goods and/or services will be based, in part, on whether such goods and/or services are available at official University outlets and whether such goods and/or services are priced fairly. No individual officers or members may directly benefit from a student organization's fund-raising project held on Grounds.


2.2 Restrictions

The following restrictions apply:


2.3 Additional Guidelines

These additional guidelines provide specific information and procedures on the manner in which fund-raising projects can be conducted by Student Organizations at the University of Virginia.


2.4 Departmental Policy Issues for Fund-Raising By Student Organizations

The following issues need to be addressed in developing specific guidelines for a building or department.


Table 2.1 LIST OF INDIVIDUALS AUTHORIZED TO APPROVE FUND-RAISING EVENTS ON GROUNDS:

BUILDING NAME
INDIVIDUAL AUTHORIZING FUND-RAISING EVENTS
PHONE #
Aero Math Building
Dean, School of Engineering and Applied Science
924-3593
Alderman Library
University Librarian
924-3026
Amphitheater
Facilities Coordinator & Dean of Students
924-3203
Bayly Museum
Director, Bayly Museum
924-6321
Birdwood Pavilion
Dean, Division of Continuing Education
924-6865
Booker House
Director, University Relations
924-3297
Brooks Hall
Chairman, Anthropology Department
924-6821
Campbell Hall
Dean, School of Architecture
924-7019
Carruthers Hall
Assistant Vice President for Finance and University Comptroller
924-4294
Chemistry Building
Chairman, Chemistry Department
924-7018
Children's Rehab Center
Director, Children's Rehabilitation Center
924-5500
Clark Hall
Chairman, Environmental Sciences Department
924-0560
Clemons Library
University Librarian
924-3026
Cocke Hall
Chairman, Religious Studies
924-6709
Darden School
Dean, Graduate School of Business Admin.
924-7481
Dell, The
Dean of Students
924-7133
Drama Education
Chairman, Drama Department
924-3326
Faulkner House
Director, Miller Center of Public Affairs
924-7236
Fayerweather Hall
Chairman, McIntire Department of Art
924-6122
Food Center Bldg
Assistant Vice President for Business Operations
924-7788
Garrett Hall
Dean, College of Arts & Sciences
924-8873
Gilmer Hall
Chairman, Biology Department
924-7118
Health Sciences Library
Librarian, Health Sciences Library
924-5444
Hough House
Dean, School of Engineering & Applied Science
924-3593
International Center
Student Activities Building Manager, International Studies
924-7983
Jordan Hall
Dean, School of Medicine
924-5118
Lambeth Commons
Dean of Students
924-7133
Lambeth House
Dean, School of Education
924-3332
Law School
Dean, School of Law
924-7343
Madison Hall
Vice President for Management and Budget
924-3349
Math-Astronomy Building
Chairman, Mathematics Department
924-4919
Maury Hall
Commanding Officer, Navy ROTC
924-0970
McLeod Hall
Dean, School of Nursing
924-0063
Mechanical Engineering
Dean, School of Engineering and Applied Science
924-3593
Memorial Gymnasium and Intramural Playing Fields
Director, Intramurals
924-3791
Miller Annex
Dean, Admissions
982-3200
Miller Hall
Dean, Admissions
982-3200
Minor Hall
Dean, School of Commerce
924-3176
Monroe Hall
Dean, School of Commerc
924-3176
New Cabell Hall
Dean, Faculty of Arts & Sciences
924-3389
Newcomb Hall
Dean of Students
924-7133
North Grounds Dining
Assistant Vice President for Business Operations
924-7788
North Grounds Recreation Center
Director, Intramurals
924-3791
Observatory Dining
Assistant Vice President for Business Operations
924-7788
Old Cabell Hall
Chairman, Music Department
924-3052
Peabody Hall
Dean of Students
924-7133
Peyton House
Dean, School of Education
924-3332
Physics Building
Chairman, Physics Department
924-6794
Primary Care Center
Director, Primary Care Center
924-5269
Printing Services
Associate Director, Printing Services
924-7186
Randall Hall
Chairman, History Department
924-3478
Rouss Hall
Chairman, Economics Department
924-3178
Ruffner Hall
Dean, School of Education
924-3332
Slaughter Recreation Building
Director, Intramurals
924-3791
Sponsor's Hall
Dean, Graduate School of Business Administration
924-7481
Student Activity Building
Dean of Students
924-7133
Thornton Hall
Dean, School of Engineering and Applied Science
924-3593
University Hall and Scott Stadium
Director, Athletic Programs
924-7155
Varsity Hall
Superintendent, Air Force ROTC
924-6832
Wilson Hall
Chairman, English Department
924-7071
Wilson Hall Auditorium
Facilities Coordinator
924-3203
Zehmer Annex
Dean, Division of Continuing Education
924-6865
Zehmer Hall
Dean, Division of Continuing Education
924-6865

 

3.0 Definitions [Top]

"Fund-raising projects" are defined as all activities by student organizations which involve the collection of money from persons who may or may not be members of the sponsoring organization.

"Student Organizations" are defined as all student and related spousal organizations, and Special Status Groups, whether they are Contracted Independent Organizations (CIO) or not.

See also:

Policy I.G.1, "Agreement for a Contracted Independent Organization."

4.0 References [Top]

5.0 Approvals and Revisions [Top]


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