Issued: August 15, 1996
Owner: Office of Sponsored Programs
Latest Revision: March 22, 2007
GRANTS AND CONTRACTS - DEFINITION SOLICITATION, CLEARANCE, AND ACCEPTANCE
**ACTIVE BUT UNDER REVISION**
This policy is currently under revision at the University. Although the statements herein reflect enforced policy guidance, please contact the "Owner" listed above if you have questions about how this policy applies to your office. The statements herein are to be used as general guidance until the policy has been revised and added to the University Policy Directory. Thank you.
This policy describes the solicitation, clearance, acceptance and the definition of grants and contracts as used by the University.
2.0 Policy [Top]
2.1 Solicitation of Grants and Contracts
Although grants and contracts are awarded to the University because of special competence of the faculty, the University is legally responsible for the program and for fulfilling the sponsoring agency requirements. Therefore all solicitations of grants and contracts must be made in the name of:
The Rector and Visitors of the University of Virginia
NOTE: ONLY ELECTED MEMBERS OF THE FACULTY MAY SUBMIT GRANT PROPOSALS. ELECTED MEMBERS OF THE FACULTY INCLUDE:
Only the following officials are authorized to sign sponsored program documents in the name of The Rector and Visitors of the University of Virginia:
Delegated Authority has been extended to the Schools of Medicine and Nursing for most proposals. Only the following individuals may sign sponsored program proposals on behalf of The Rector and Visitors of the University of Virginia:
For the School of Medicine
The primary signatory for all sponsored program documents is the Director of Grants and Contracts, Office of Sponsored Programs.
2.2 Clearance for Solicitation of Grants and Contracts
All grant and contract solicitations must be cleared through University administrative channels prior to submission to a potential funding agency. The solicitation must be endorsed by the following:
The above endorsements and approvals are documented by processing the solicitation under the cover of a Proposal Approval Sheet, Form SP-10.
2.3 Acceptance of Grants and Contracts
An authorized official in the Office of Sponsored Programs, the President, Executive Vice President and Chief Operating Officer, Vice President and Chief Financial Officer, or the Vice President and Provost must accept grants and contracts awarded the Universtiy from formal solicitations on behalf of The Rector and Visitors of the University of Virginia.
Prior to acceptance, the award document will be reviewed by the Office of Sponsored Programs to ensure the grant or contract does not contain any restrictions or obligations that are contrary to University policies and procedures.
See also: Procedure 8-9, "Preparation of Proposal Approval Sheet and Budgeted Cost Sharing Forms".
3.0 Definitions [Top]
4.0 References [Top]
5.0 Approvals and Revisions [Top]
Previous version in effect from 8/15/96 to 1/28/04 available in policy archive.
Maintained by University Comptroller
© 2000 by the Rector and Visitors of the