Policies Index Comptroller Home UVA Documents Search

Policy: XV.F.9

Issued: October 19, 1993

Owner: Vice President and Chief Information Officer

Latest Revision:



All copyright policies (XV.F.1-9) are considered by the University to be out-of-date and under revision. New policies on Copyright Compliance will be issued by the University Library in early 2009. For general guidance in the interim, consult the following resources: US Copyright Office: http://www.copyright.gov/ and http://www.copyright.gov/circs/circ1.pdf The Association of Research Libraries: http://www.knowyourcopyrights.org/

1.0 Purpose

This policy describes the general guidelines for use of licensed computer software.

2.0 Policy [Top]

The University of Virginia's Software Copyright Policy states:

Most software available for use on computers at the University of Virginia is protected by federal copyright laws. Educational institutions are not exempt from the laws covering copyrights. In addition, software is normally protected by a license agreement between the purchaser and the software seller. The software provided through the University for use by faculty, staff, and students may be used only on computing equipment as specified in the various software licenses.

It is the policy of the University to respect the copyright protections given to software owners by federal law. It is against University policy for faculty, staff, or students to copy or reproduce any licensed software on University computing equipment, except as expressly permitted by the software license. Also, faculty, staff, and students may not use unauthorized copies of software on University-owned computers or on personal computers housed in University facilities.

Unauthorized use of software is regarded as a serious matter and any such use is without the consent of the University of Virginia and subject to disciplinary action.

The policy above applies to a variety of circumstances, including but not limited to the following:

Copying of copyrighted material to any media in violation of the conditions of use, regardless of whether the copy is readable by a person.

Failure to take reasonable steps to remove copyrighted material stored on a hard disk or other media when the equipment or media changes hands (i.e., when you get a new computer (or new storage medium), when your computer is moved to another department, when your computer is sent to surplus property, or when your computer is discarded). Items sent to the University's surplus property office will be checked to verify that copyrighted software has been removed.

Failure to follow appropriate procedures related to outdated software or software that has been upgraded. Such procedures are sometimes outlined within the copyright agreements. Any questions should be directed to the Department of Purchasing and Materials Services.

Violations of copyright agreements for software carry implications beyond disciplinary actions by the University. Individually and collectively, software companies are taking a range of steps, including legal action against individuals and institutions, to combat piracy of their products. Someone who willfully violates conditions of copyright risks jail and substantial cash penalties and places the University's ability to continue to use the products involved in jeopardy.

3.0 Definitions [Top]

4.0 References [Top]

Policy XV.E.1, "Copyright Policy"
Policy XV.E.2, "Patent Policy"
Policy XV.F.1, "Copying of Copyrighted Materials: Introduction"
Policy XV.F.2, "Copying of Copyrighted Materials: Reproducing"
Policy XV.F.3, "Copying of Copyrighted Materials: Special Circumstances"
Policy XV.F.4, "Copying of Copyrighted Materials: Videotaping"
Policy XV.F.5, "Copying of Copyrighted Materials: Copying Works of Music"
Policy XV.F.6, "Copying of Copyrighted Materials: For Academic Purposes"
Policy XV.F.7, "Copying of Copyrighted Materials: Obtaining Permission"
Policy XV.F.8, "Copying of Copyrighted Materials: Infringement"

5.0 Approvals and Revisions [Top]

Maintained by University Comptroller
© 2000 by the Rector and Visitors of the University of Virginia