UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:    TRANSFERRING EQUIPMENT                    PROCEDURE: 10-2
          BETWEEN STATE AGENCIES

                                                                   

The use of surplus equipment between state agencies is encouraged. 
Outlined below are the steps necessary to accomplish such a
transfer.

    Responsibility                           Action                 
 

Owning Agency             1.   Declares equipment surplus.

                          2.   Completes a Surplus Property Report.

                               a.   Forwards form to:

                                    Department of General Services/
                                    Division of Purchases and
                                    Supply (DGS/DPS)
                                    805 E. Broad Street
                                    Richmond VA 23219

                               NOTE: If owning agency want to be
                               remunerated for equipment, indicates
                               such on surplus property report.

DGS/DPS                        3.   Reviews and approves surplus
                                    property report.

                          4.   Completes a State Surplus Property
                               Transfer Document.

                               a.   Forwards three copies to owning
                                    agency,  one copy to gaining
                                    agency,
                                    retains one copy.

Two agencies                   5.   Coordinate transfer.

Receiving Agency               6.   Signs for equipment on owning
                                    agency's three copies of
                                    transfer document.  

Former owning agency      7.   Forwards copies of transfer document
                               to:
                               -Receiving Agency
                               -DGS/DPS

    Responsibility                           Action                 
 

Owning Agency                  8.   If remuneration is involved,
                                    prepares IAT with signed
                                    transfer document as support.

                               See also Procedure 6-19,
                               "Preparation of Inter-Agency
                               Transfer Invoices."

Receiving Agency               9.   If paying with local funds,
                                    forwards copy of transfer
                                    document and check to DGS/DPS
                                    for deposit and credit to
                                    former owning agency.

DGS/DPS                        10.  Issues confirming surplus
                                    property award.

Source:    Commonwealth of Virginia Agency Procurement and Surplus
           Property Manual



ISSUED BY:                                                 08/01/92
Assistant Comptroller,
Financial Analysis 
                              10.2.2