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Procedure: 2-11

Effective: July 1, 2001

Owner: University Comptroller

Latest Revision:

Moving Cash Between General Ledger Projects

Procedure Steps

Scope | System References | Policy | Responsibility | Distribution | Ownership

Scope

This procedure covers the process for requesting the transfer of funds between projects in the General Ledger module of the Integrated System.

This procedure does not cover performing a cost transfer in the Grants Management (OGM) module.

System References [Top]

Oracle Procedure "Adjusting Expenditures in OGM"

Policy [Top]

Financial Policy II.B.1 "University Accounting System"

Responsibility [Top]

The Project Manager in a department is responsible for initiating a request to transfer funds between General Ledger projects.

Distribution [Top]

Project Manager
University Comptroller

Ownership [Top]

The University Comptroller is responsible for ensuring that this procedure is necessary, reflects actual practice, and supports University policy.

Activity Preface

This actvity is performed only under unusual circumstances, when project funding by an award will not satisfy the business requirement.

Project Manager

1. Determine that other funding methods will not satisfy the business need. The preferred hierarchy for funding projects is:

  • Create a new Award-to-Project linkage
  • Create a new Award(s), “De-install” and “Install”
  • Request a GL Cash Transfer

2. Send an email request to the University Comptroller with an explanation of the need for a GL Cash Transfer. Include the following information:

  • Explanation of the need for the transfer
  • Contact Person
  • Contact Phone Number
  • Contact Email Address
  • Full GL String for both the debit and the credit
    • Entity, Project, Fund Source, Object Code, Org
  • Amount
  • Date Needed

University Comptroller

3. Review request and approve or disapprove.

4. Approved: Enter the Journal Entry transaction into the system.

5. Disapproved: Reply to the requestor with an explanation for the disapproval.

 

End of Activity

 


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