UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  DUTIES AND RESPONSIBILITIES OF            PROCEDURE:  4-28
        REGIONAL PAYROLL DISTRIBUTORS                              
                                                                  

Policy Reference:              

See also Procedure 4-29, "Preparation of Regional Payroll
Distributor Payroll Bag Release Form."

    Responsibility                          Action                 
           
                           Distribution of Payroll Checks

Regional Payroll           1.  Receives payroll bag from University
                               Distributor messenger.  Signs for
                               payroll bag.

                           2.  Unlocks payroll bag and removes
                               envelopes.  Counts envelopes and
                               compares total to total on Payroll
                               Distribution List.  Immediately  
                               notifies Check Distribution Section,
                               by phone at 924-4459, of any
                               discrepancies.

                           3.  Maintains an updated file (canary
                               copies) of Designation of Payroll
                               Distribution Officers forms received
                               from each department.  Updated forms
                               will be supplied by each department.

                           4.  Hands out payroll envelopes to
                               Payroll Distribution Officers from
                               each department.  Has Payroll
                               Distribution Officers sign Payroll
                               Distribution List under "Received   
                               By" and next to their department. 
                               Requires any Payroll Distribution
                               Officer not personally known to
                               present one photo identification.
                               See also Procedure 4-31, "Duties and
                               Responsibilities of Payroll      
                               Distribution Officers."

                           5.  Controls payroll envelopes at all
                               times.  KEEPS ENVELOPES UNDER LOCK
                               AND KEY WHEN UNATTENDED.


                                                                   
    Responsibility                          Action                 

                           Return of Unclaimed Payroll Checks
   
                           6.  Each Tuesday morning by 9:00 a.m.,
                               receives and signs for departmental
                               envelopes containing unclaimed
                               paychecks with that day's date
                               stamped on them.

Regional Payroll           7.  Each Tuesday morning by 10:00 a.m.,
Distributor                    puts envelopes with that day's date
                               stamped on them in payroll bag. 
                               Makes appropriate notations on
                               Payroll Distribution List.  Puts
                               original Payroll Distribution List
                               in bag and locks bag.

                               See also Procedure 4-34,
                               "Preparation of Regional Payroll
                               Distribution List."

                           8.  Hands bag to University messenger
                               each Tuesday between 10:00 a.m. and
                               11:00 a.m.  Requires messenger to
                               sign Payroll Bag Release form. 
                               Requires any messenger not
                               personally known to present one
                               photo identification.


                                                                   
ISSUED BY:                                                 07/17/89

University Bursar              4.28.1